Special Events Coordinator Job Description
Special Events Coordinator Duties & Responsibilities
To write an effective special events coordinator job description, begin by listing detailed duties, responsibilities and expectations. We have included special events coordinator job description templates that you can modify and use.
Sample responsibilities for this position include:
Special Events Coordinator Qualifications
Qualifications for a job description may include education, certification, and experience.
Licensing or Certifications for Special Events Coordinator
List any licenses or certifications required by the position: CPR, AED, RCRSP, NIRSA
Education for Special Events Coordinator
Typically a job would require a certain level of education.
Employers hiring for the special events coordinator job most commonly would prefer for their future employee to have a relevant degree such as Bachelor's and Associate Degree in Education, Marketing, Business, Communication, Hospitality, Communications, Management, Public Relations, Computer, Graphic Design
Skills for Special Events Coordinator
Desired skills for special events coordinator include:
Desired experience for special events coordinator includes:
Special Events Coordinator Examples
Special Events Coordinator Job Description
- Works closely VIPN Ticketing staff to determine what inventory is available in every market
- Manage contract creation to completion as it relates to events, demos, and vendor service
- Ensure that donations are acknowledged in a timely and accurate fashion
- Work with the CEO to build and maintain relationships with public officials, particularly NYC Council Members
- Develop content for LIFT website, social media, and e-newsletter
- Collaborate with the Grant Writer to conduct foundation, government, corporate grant research
- Create rules for all events
- Interfaces and serves as a liaison for all levels of staff and volunteers
- Manages, evaluates, and expands fundraising programs under the direction of the Associate Director of Development and Chapter leadership
- Maintains accurate and complete financial records for each event
- Must have valid driver’s license, vehicle insurance and reliable transportation
- Must have interest in and/or willingness to develop working knowledge about Alzheimer’s disease and its impact on diagnosed individuals, families, and caregivers
- Must possess valid Washington State driver’s license and proof of insurance, and access to dependable automobile
- Ability to diplomatically engage with a variety of personalities in a positive manner
- Ability to motivate, inspire and delegate work to Walk volunteers
- Ability to work a flexible schedule, including evening and early morning work as needed (average 2-3 times per month) and Saturdays and Sundays throughout August, September, and October when Walks occur
Special Events Coordinator Job Description
- Sending any correspondence related to events
- Sending reminders before every team meeting, rehearsal and orientation and indicating what to bring with them
- Notifying staff of date changes and anyone it may affect
- Sealing and mailing correspondence
- Scheduling appointments and entering appointments into calendars
- Copying programs for special musical programs or concerts
- Assist in the preparation and distribution of event materials
- Assist Coordinators with set-up and teardown of events operational functions including data entry, registration and prize distribution
- Assist in the preparation, distribution and storage of any gift items
- Assist in organizing and maintaining Special Events inventory in Special Events storage facility
- Must be able to communicate effectively with people of diverse backgrounds and ages
- Must possess a reliable personal vehicle, valid driver’s license and proof of valid insurance
- Must be able to lift, carry, transport, and setup a variety of materials (weighing up to 50 pounds)
- Working knowledge of Lake and Mason County community resources preferred
- Special event/fund development experience strongly preferred
- Experience supervising VIP’s, volunteers, high level executives and internal personnel
Special Events Coordinator Job Description
- Performs additional tasks as directed by the Sr
- Assist Manager and Sr
- Manage, coordinate, and implement all aspects of all assigned fundraising activities including but not limited to, the Walk to End Alzheimer’s, RivALZ and other special events as assigned
- Travel to Walk to End Alzheimer’s markets regularly
- Plan and coordinate meetings, agendas, and activities with volunteer leaders
- Interface and serve as a liaison for all levels of staff and volunteers
- Manage, evaluate, and expand fundraising programs under the direction of the Director of Development and Chapter leadership
- Responsible for maintaining accurate and complete financial records for each event
- Responsible for duties of assigned and attached military, civilian & contractor personnel in accomplishing production and program missions
- Special events implemented include community wide events
- Ability to lift and move up to 25 lb
- Possesses exceptional organizational and time management skills superb attention to detail
- Must have valid driver’s license, proof of insurance, and have access to a reliable vehicle
- High school graduation or equivalent AND two years of experience in working and managing events OR equivalent education/experience
- Bachelor’s degree in Education, Social Work or related field - Master's degree preferred
- At least 3 years of experience in community-based education programming in a professional or paraprofessional role – preference for experience working with college students and volunteers, familiarity with university culture, and/or working in diverse communities
Special Events Coordinator Job Description
- Devises, improvises, and adapts activities to the wide range of participant's interest and needs considering limitation of funds, facilities, equipment, volunteers, staff support, , available
- Provides advice to program managers and technicians in support to ensure quality standards are met in tour management
- Submits a cost analysis of special events prior to implementation and after each event
- Support the PEP and Sales team in a pre-sales mode – providing broadcast expertise in some OU major bids and proposals
- Work closely with the India based Bookings team to ensure any customer requests are handled for the majority of a business day
- Provide Bookings support to the Occasional Use customer base with the aim to grow the business
- Manage Special events including booking Tata owned and 3rd party resources and sending bookings confirmations/handover documents
- Maintain reciprocal vendor relationships to provide OU services
- Provide support to the Live Events MCR the onsite team
- Act as a conduit to the wider operations team (MSOC) by providing first line support with specific OU knowledge and skills
- Bachelor degree in Communications, Public Relations, Marketing or related field preferred
- Must be able to work early mornings and late nights weekends and holidays (will be given time off accordingly)
- Experience with CRM databases a plus
- Team player that has the ability to interface with all levels of staff and volunteers
- Willingness and availability to work some weekends and evenings
- Current driver’s license – and meet qualifications for van certification (provided as on-the-job training)
Special Events Coordinator Job Description
- Work closely with customers to ensure a flawless customer experience from start to finish
- Ensure the Bookings data in ScheduAll is accurate when on passing to the Billing team
- Manage the operations of the office
- Review touring artist hospitality riders and provides budget for items and services as listed
- Oversee backstage service on show days including but not limited to providing meals, dressing room set up, light wardrobe duties, and runner duties
- Book or make recommendations of local hotels for the acts and their entourage
- Build and cultivate relationships with vendors such as caterers, hotels and equipment providers to negotiate for best pricing available
- Maintain database of potential targets for Special Events and participates in solicitation efforts
- Participate in association meetings for event planners and similar organization
- Manage events as assigned and work as the direct contact for the special events
- 1-2 years’ experience is preferable (additionally, in a higher education setting or previous office experience)
- Ability to effectively manage multiple projects and competing priorities at once
- The ability/willingness to work as an integral part of a team are essential
- Knowledge of C-Vent data base preferable
- Preference for knowledge of accounting
- Ability to meet and exceed goals