Special Events Job Description
Special Events Duties & Responsibilities
To write an effective special events job description, begin by listing detailed duties, responsibilities and expectations. We have included special events job description templates that you can modify and use.
Sample responsibilities for this position include:
Special Events Qualifications
Qualifications for a job description may include education, certification, and experience.
Licensing or Certifications for Special Events
List any licenses or certifications required by the position: CPR, AED, BCLS, TIPS, EMT, CFRE, CMP
Education for Special Events
Typically a job would require a certain level of education.
Employers hiring for the special events job most commonly would prefer for their future employee to have a relevant degree such as Bachelor's and Associate Degree in Marketing, Education, Hospitality, Business, Communications, Management, Communication, Business/Administration, Computer, Event Management
Skills for Special Events
Desired skills for special events include:
Desired experience for special events includes:
Special Events Examples
Special Events Job Description
- Participate in and assist with events coordinated by other colleagues in Development office (Major Gifts, Annual Giving, Alumni)
- Communicate effectively with numerous in-house departments to facilitate and request staff, equipment, delivery schedules
- Research potential clients in the fashion and entertainment industries
- Import all Special Events photography to company intranet and assist with archives
- Manage the solicitations and acknowledgements of auction donations to and from the Cal Ripken, Sr
- Develop proposals for event-related marketing and public relations
- Report to to event producer and coordinator to plan and support offline marketing programs and events
- Research event and promotional vendors in various markets in the US
- Research yearly events and high-impact opportunities in the US
- Manage the RSVPs, onsite database, and onsite inventory
- Self-sufficient, efficient, deadline-oriented, detail-oriented, resourceful, proactive
- Confident in working with all levels of Management & assisting while supervisor is traveling on business
- 1 -3 years event planning or retail industry related experiences preferred
- SAP training preferred but not required
- Must be willing to travel locally and occasionally work weekends
- Willing to ask questions when needed
Special Events Job Description
- Monitor industry trends, competitive landscape, social media, and device landscape to inform and inspire the
- Acts as Vice President’s second in command
- Works directly with vendors to create flow of red carpet including press line, photographers, publicists, guests and talent
- Brainstorms with vendor, where applicable, to create a stunted red carpet layout
- Manages décor, menu and set-up at after party venue
- Responsible for executing all contracts in conjunction with Legal Department
- Assists with external events such as Academy Dinners, Chairman Events, Filmmaker Dinners
- Works directly with Sr
- Works directly with Coordinator, Special Events to ensure all theatre logistics are handled prior to event date
- Manages Sr
- Execute weekly export report in a timely manner
- Research hospitality and events industry contacts by market
- Assist with growing special events database
- Research potential clients in industries as assigned
- Help manage division page on company intranet and assist with archives
- Manage department contact list
Special Events Job Description
- Travels and is on-site at all events outside of Los Angeles area
- Ensures all equipment, floor plans and miscellaneous items have been ordered and are accounted for
- Work with the Special Events Department to ensure that all files are prepared and maintained for each group
- Report to senior event coordinator to plan and support offline marketing programs and events
- Assist with the recruitment phase of special events & process registration forms and mail initial communication pieces
- Participate in the planning and execution of social media strategies distribution of communication pieces
- Conduct recruitment and cultivation communication (calls, emails)
- Assist with mailing save the dates, invitations, and flyers to previous participants
- Support and lead research projects and special projects
- Support the coordination and execution of events
- Working knowledge of Raiser's Edge and Cvent
- Appropriate business communication both oral and written
- Assist National Director of Sales with shipments and administrative tasks
- Update special events collateral and/or assets when needed
- A degree in Business Administration, Hospitality Management, Marketing is preferred, but not required
- First line of outreach to secure new special events clients
Special Events Job Description
- Support the development and implementation of a grassroots marketing plan focused on the cycling and spinning community
- Help organize and promote CycleNation events including graphic design work on signage, program, promos
- Research potential sponsor companies and/or Executive Leadership prospects
- Research networking events other cycling events where we can promote CycleNation
- Assist with and maintain RSVP lists, handle various tracking spreadsheets, work with vendors, handle logistics, set-up, coordinate event volunteers
- Assist with donation/sponsorship solicitation
- Help with post event wrap up including but not limited to scheduling wrap-up meetings and check presentations, thank you letters, reporting
- Help manage event supplies
- Assist Marketing/Special Events Coordinator with assigned marketing initiatives
- Assists volunteers with Kintera management as requested
- Must be able to receive course credit
- Compile inquiries and data into spreadsheets
- Support Special Events Coordinator and General Manager with all aspects of special events, including cold calling, file creation, contracts
- Ability to work 2 – 5 days / week during regular business hours
- Must adhere to Live Nation policies and procedures as set forth in the Show Team Guide
- Must have an avid interest in event sales
Special Events Job Description
- Maintains Kintera on a daily basis including entering in received donations within a 48 hour time period and utilizing the database to create mailings, emails and reports on a regular basis as requested
- Processes all event related data in GEMS, Siebel, and E1 to ensure accurate record keeping and reconciliation
- Performs other duties as required to support event Directors/Sr
- Prepares checklists, schedules and other correspondence for departments relative to events
- This position may also assist with ordering of venue supplies, staff uniform shirts/outfits and maintain hospitality files (hotels, maps, menus) for quick access and acts as liaison for same
- Coordinates logistics for campaign, stewardship, development, and outreach events
- Support team in implementing approved plans in a timely fashion across variety of platforms including print collateral
- Handle project scheduling and coordination
- Assist Director with coordination of signature events and development communications including kick-offs
- Attend MCH/MCHF events outside events for Foundation representation, networking
- Ability and willingness to collaborate and cooperate with colleagues when needed
- Must be able to commit to a maximum work schedule of 20 hours per week
- Execute weekly sales export reports in a timely manner
- Assist with growing national special events database
- Assist National Director of Sales with administrative tasks
- Update special events collateral when needed.Other duties as necessary