Events Coordinator Job Description
Events Coordinator Duties & Responsibilities
To write an effective events coordinator job description, begin by listing detailed duties, responsibilities and expectations. We have included events coordinator job description templates that you can modify and use.
Sample responsibilities for this position include:
Events Coordinator Qualifications
Qualifications for a job description may include education, certification, and experience.
Licensing or Certifications for Events Coordinator
List any licenses or certifications required by the position: CPR, AED, CMP, CLE, PR, RCRSP, NIRSA, CEU, CAVE, CDH
Education for Events Coordinator
Typically a job would require a certain level of education.
Employers hiring for the events coordinator job most commonly would prefer for their future employee to have a relevant degree such as Bachelor's and Associate Degree in Education, Marketing, Hospitality, Communications, Business, Management, Tourism, Communication, Business/Administration, Event Management
Skills for Events Coordinator
Desired skills for events coordinator include:
Desired experience for events coordinator includes:
Events Coordinator Examples
Events Coordinator Job Description
- Assist the VIP team with VIP functions
- Oversee and recruit vendors for Show Your Bib Program
- Act/Train as Jr
- Oversee design process of medals, race numbers and other production tasks as determined by the Event Manager
- Secure food meals, participant food at start/finish
- Mail awards, promotion fulfillment, no-show T-shirts
- Work with Design team on promotional T-shirts
- Facilitate in market Kick Off events and special projects throughout year
- Oversee Cheer Team/Spirit on Course
- Ensure the successful implementation of studio events
- Comfortable and confident to advise members of Conference and Events team
- A positive, problem solving attitude—team player
- Maintain supply inventory by checking stock and anticipating needs
- Maintain relevant information by researching and reviewing publications and social media
- Update shared databases
- Create and revise procedures, recordkeeping systems, forms control, office layout, invoice management, and implement change
Events Coordinator Job Description
- Plan and execute both internal and external events as part of the overall communications strategy
- Develop, and help organize and execute all corporate and studio events (logistics, planning, follow up on deliverables, measurement and post-mortem)
- Strategically assess the communications opportunities and events that could be included when planning corporate communications in order to make recommendations
- Create and manage the list of internal and external event suppliers
- Help plan the corporate responsibility strategy for Ubisoft Toronto and assist with executing on the plan
- Assist with the creation and implementation of event communication plans
- Internal and external communications including timelines, invitations
- Manages events from planning to execution up to post event reporting including supervision of 3rd party agencies
- Develops project budgets and monitors expenditures
- Reviews and analyzes event feedback and evaluations
- Majoring in a related field (Marketing)
- Recommended Talents
- Strong ability to multi-task and work on a variety of different projects, experience researching, evaluating, and recommending viable vendor solutions
- Ability to multi-task and adhere to tight deadlines
- Accountability + willingness to commit to and deliver specific, measurable work products and results
- Bachelors degree and minimum of 2 years experience in events or related field
Events Coordinator Job Description
- Assists in planning a program event calendar across the Asia region
- Reports directly to Events Lead
- Performs other event related duties as assigned
- Maintain and distribute the studio lot calendar
- Creates invitation copy, generate and update invitation lists to ensure appropriateness and avoid duplication, and designs program content for specified events
- Creates, procures, edits and shares customized daily content using original writing, images, video and HTML that increases audiences and enhances understanding about the school
- Coordinates alumni communications/events to enhance interaction/engagement with the school, including providing content for a monthly newsletter
- Initiates and participates with facilitation of vendor relationships
- Maintains direct contact with personnel of various outside organizations and university departments associated with scheduled events
- Overview on the stager and her daily work
- Ability to sit at a computer and/or production desk for up to and over eight hours per day, see clearly in low-light situations such as are common back stage and in the theatre
- Knowledge of PC and MAC
- Compliance with News Corporation code of conduct and ethics and standards practices
- Hands-on experience with event / project coordination
- Confident communicator and a determined attitude
- Able to work autonomously and under direction
Events Coordinator Job Description
- Actively initiates and participates with facilitation of vendor relationships
- Oversee all inventory needs for customer gifts & briefing supplies
- Interface with clients, vendors, facilities, security, and executives at all levels of the company professionally
- Prepare meeting rooms daily (Agendas, Badges, Customer Gifts, Guest Wireless, etc)
- Serves as game manager for assigned Sun Devil Athletics sports events and assists with the game management and operations of all other athletic events
- Coordinate and run game management meetings for assigned Sun Devil Athletic sports events
- Creation, tracking and oversight of assigned event budgets
- Attends events to facilitate operations and responds to emergencies, problems, and ensures all aspects of events are implemented and controlled according to plans
- Ensures adequate staffing for events and schedules set-up, technical, stage and other crews accordingly
- Interface with non-departmental support services personnel required for staging events, athletic and otherwise, hosted in SDA facilities
- Bachelor’s degree in Business, Sports Management or related field
- Comfortable and confident to advise members of events team and share ideas and experiences
- A minimum of 2 years’ hands-on experience with event and project coordination in a professional environment
- Self-starter with the ability to organize, prioritize, and complete multiple projects with little supervision, in a fast-paced environment
- Flexible working hours to ensure support of events as needed
- Able to do some semi-heavy lifting
Events Coordinator Job Description
- Provides assistance and information to faculty, staff and outside organizations regarding facility use and capabilities
- Compiles material for event program
- Compile and provide to Supervisor a cost summary of each event staged with in thirty days of event
- Verify and compile event attendance and provide to Supervisor with in one week of event
- Oversee physical maintenance of facility on a game by game basis interfacing with Facilities Management
- Coordinate and maintain inventory of equipment necessary for assigned sports
- Coordinate event logistics – conference space/rooms, audio/visual equipment
- Coordinate academic support programs for student-athletes including tutoring, mentoring, study halls and computer lab programs
- Monitor tutor/mentor sessions for compliance
- Match tutors and mentors with student-athletes tutors based on academic expertise, style, availability, and/or any special issues
- Coordinate execution of membership events from planning to execution to include set-up, securing venues, catering, and working with vendors to ensure a successful event
- Together with manager, work with Eat + Drink Content Creator to ensure stories are engaging though the use of print, social media and digital efforts in-person interaction during events
- Minimum 2 years’ experience in planning corporate events
- Knowledge of National Instrument 81-105 a significant asset
- Knowledge of web based event registration systems an asset
- Extended hours may be required at times