Events Executive Job Description
Events executive
provides a weekly briefing of event details to the Hotel Management and Operations team to ensure the execution of each event exceeds the clients’ expectation.
Events Executive Duties & Responsibilities
To write an effective events executive job description, begin by listing detailed duties, responsibilities and expectations. We have included events executive job description templates that you can modify and use.
Sample responsibilities for this position include:
Assists with arrangements of Charlotte visits / tours by major executives / representatives of clients / affiliates / sponsors / executives of TWDC / regulators and legislators
Executes a wide variety of complex administrative duties including travel and expense arrangements and reporting for executives with heavy travel schedules
Degree educated, with marketing or events qualifications as a plus
The full events cycle from planning to execution
Work with all teams across the business to direct the events to push the key objectives and messages of the business
Self-motivation and ability to work under pressure
Proactivity with pleasant manner and ability to work as part of a team
Oversee and drive the success of all Quartz events elements including
Exceptional project management skills and the ability to manage multiple tasks and prioritize accordingly
Manage daily executive relations communications, ensuring the highest level customer service
Events Executive Qualifications
Qualifications for a job description may include education, certification, and experience.
Licensing or Certifications for Events Executive
List any licenses or certifications required by the position: EMT
Education for Events Executive
Typically a job would require a certain level of education.
Employers hiring for the events executive job most commonly would prefer for their future employee to have a relevant degree such as Bachelor's and Collage Degree in Marketing, Hospitality, Management, Business, Tourism, Education, Communications, Business/Administration, Event Management, Hotel and Restaurant Management
Skills for Events Executive
Desired skills for events executive include:
Contract management and legalities
Current trends in event management and event technology
Event technology products and services
Food presentation and banquet and event service operations
Meetings & event management
Menu planning
Overall hotel operations as they affect department
Hotel property management systems
Marriott Rewards Program
Hotel environment
Desired experience for events executive includes:
5-8 years’ experience with planning and executing corporate events
Proven experience working with sales teams and supporting programs to drive awareness and demand generation
Proven experience working with Executives, Speakers and Clients
Must be able to travel up to 20% of the time possibly being domestic air travel
Work closely with the marketing manager to ensure all speaker details are listed accurately on marketing materials, website, brochures etc
Help on the registration desk as needed assist with set-up and dismantle of the event as required, often outside normal working hours
Events Executive Examples
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Events Executive Job Description
Job Description Example
Our innovative and growing company is searching for experienced candidates for the position of events executive. To join our growing team, please review the list of responsibilities and qualifications.
Responsibilities for events executive
- Manage delegate billing, collections and cancellation policies
- Produce weekly event status reports and manage and maintain internal event databases
- Work with hotels for each event to manage room block commitment for all conference attendees
- Liaise with executive producers to create staffing plans and manage participant numbers for onsite guarantees
- Supervise the on-site registration desk, lead the registration process for participants and troubleshoot any situations that may arise
- Create registration scripts and train registration staff
- Supply onsite reporting for meals and breakout sessions
- Provide executive relations budgets and forecasts, manage expenses, reconcile invoices and provide final executive relations expense reports
- Planning, creating, testing, deploying and analysing event marketing campaigns to support the entire event cycle (pre, during and post event) using a wide range of digital and offline channels, delivering on ambitious growth targets
- Working closely with our sales team and award winning editorial team to define and communicate our events propositions
Qualifications for events executive
- Sponsorship sales background
- Assist the Events Marketing Manager in developing and executing promotional campaigns for events, leveraging all aspects of the marketing mix (direct marketing, advertising, e-marketing, event website management, telemarketing and PR), through to campaign response analysis and evaluation
- Support Marketing Manager to manage sponsor marketing deliverables
- Assist on-site coordination for events as needed, in conjunction with Event Marketing Manager
- Assist Event Marketing Manager to ensure all marketing campaigns are completed within budget and timeline, and all revenue targets are met
- Assist Event Marketing Manager to provide detailed post-event marketing summary for sponsors
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Events Executive Job Description
Job Description Example
Our company is growing rapidly and is searching for experienced candidates for the position of events executive. If you are looking for an exciting place to work, please take a look at the list of qualifications below.
Responsibilities for events executive
- Working proactively to brief and manage media and creative agencies on specific marketing campaigns
- Copywriting, using best practice, ensuring messaging is consistent, on brand and accurate to promote the benefits of our events
- Proactively testing new marketing campaigns within the context of the wider marketing and business strategy
- Tracking all marketing campaigns using our analytics platform (training will be given) to evaluate ROI, optimise campaigns and formulate future plans
- Working with our internal specialist teams to ensure that content is optimised for major search engines, pay per click campaigns are effective and social media is utilised
- Communicating with key stakeholder groups, including sales and editorial, informing them of marketing activities and results, including ROI
- Cool-headed resourcefulness under pressure
- Establish a national system of internal controls, processes and procedures to help ensure consistency in delivery, foster a values-based compliance culture to help ensure integrity and management of risk with vendor relationships
- Look at alternative tools to improve our costs, engagement, streamline our systems
- Prepare and presenting the weekly Function Sheet on schedule
Qualifications for events executive
- Manage audio-visual requirements
- Be able to quickly change course as required by company or external market forces
- Assist in the development and implementation of the tour logistics plan including on-site operation procedures, communications with clients and properties, creation and deployment of tour assets
- Review and edit daily event reports develop program full tour recap report including historical results tracking, key learnings and recommendations
- Proficiency with Microsoft Office Software (specifically PowerPoint, Excel and Word)
- Manage assigned portfolio of events from start to finish—work in coordination with the Programme Editors on larger projects or alone on smaller projects
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Events Executive Job Description
Job Description Example
Our company is growing rapidly and is searching for experienced candidates for the position of events executive. To join our growing team, please review the list of responsibilities and qualifications.
Responsibilities for events executive
- Organize and attend major industry markets and festivals where necessary MIP,MIPCOM
- Work on MIP and MIPCOM the large TV markets including staff registrations, management of transfers, hotel bookings
- Running debriefs and doing all post event reconciliation in terms of final attendance lists, final budget, paying suppliers
- Primary responsibilities include collaborating on overall event strategies, managing event logistics, selecting and contracting with external vendors, coordinating scheduling and content with faculty, and providing excellent customer service to attendees
- Will work closely with program directors and Executive Education Marketing and Corporate relations departments in managing on campus, off campus, and virtual events
- Reporting and analysis on attendee engagement levels, company leads, and, Executive Education participant applications
- Responsible for updating and managing content on program websites
- Responsible for coordination of surveys and other outreach initiatives to Executive Education alumni
- Creates and manages budgets for all related events
- Coordinates related projects on an as needed basis
Qualifications for events executive
- Project manage all programme-related aspects of assigned events
- Collect speaker's biographies and photos, set up speaker's preparation calls and email chains, coordinate speaker travel, create pre-event briefing and preparation documents and perform other administrative tasks as required
- Coordinate with marketing, sponsorship and other teams to ensure smooth planning for and running of events
- Act as key sponsor liaison and project manager on assigned events
- Support sponsor relationship management as needed
- The ability to write to a high standard
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Events Executive Job Description
Job Description Example
Our innovative and growing company is hiring for an events executive. If you are looking for an exciting place to work, please take a look at the list of qualifications below.
Responsibilities for events executive
- Manage daily schedule flow—ensure staff stay on schedule, notify them when visitors have arrived
- Memorize key staff daily schedules
- Identify and provide solutions for scheduling conflicts
- Understand travel times and allowances
- Send text reminders for appointments – including evenings and weekends
- Understand personal preferences, and include these considerations when scheduling
- Serve as point of contact for all meetings (including after hours)
- Manage meeting spaces by acting as the first point of contact for all room reservations at Powerhouse
- Coordinate external visitors and their needs—adapters for presentations, parking
- Resolve travel situations—be available 24/7 for international travel support, be available for domestic travel support if needed
Qualifications for events executive
- High-level” programme development and conference management experience, ideally of working in cross-functional teams
- Fluent spoken and written English plus the ability to speak Mandarin Chinese is an advantage
- Critical Illness Cover (x 2 salary)
- Income Protection (70% of salary)
- Corporate-rate gym membership
- Birthday day off
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Events Executive Job Description
Job Description Example
Our company is searching for experienced candidates for the position of events executive. Thank you in advance for taking a look at the list of responsibilities and qualifications. We look forward to reviewing your resume.
Responsibilities for events executive
- Maintain calendars, schedule meetings and appointments and provide reminders
- Make travel arrangements/manage itineraries
- Actively communicate with sourcing vendor to organize meeting and event searches
- Prepare reports and presentations of internal and external documents for team members
- Maintain efficient documentation and filing system
- Source small company wide meetings and events
- Support with and undertake successful delivery of assigned live event projects to the highest service standards
- Manage a range of project tasks to ensure deliverables are on time, on budget and on brand
- Obtain venue/accommodation options for client and act as liaison between client and venue, in some circumstances working closely with the internal venue sourcing team
- Obtain travel options for client and act as liaison between client and transport provider, in some circumstances working closely with the internal group travel team (when over 10 people)
Qualifications for events executive
- Health Screening option with 12 month payment plan
- Corporate-rate travel insurance plan
- Minimum 2 years work experience as Sales Executive or 1 years work experience as Sales Manager in International Brand Hotel
- Previous work in a reservations or sales team environment
- Proven track record in events and/or marketing
- Experience organising corporate events with senior stakeholders in a variety of formats (exhibitions, workshops, dinners)