Manager, Special Events Job Description
Manager, special events
provides support to overall fundraising operations of the territory to include: volunteer management; customer service to constituents; database mining and management; donor/sponsor/advocate relations and communications; management of vendor relations; etc.
Manager, Special Events Duties & Responsibilities
To write an effective manager, special events job description, begin by listing detailed duties, responsibilities and expectations. We have included manager, special events job description templates that you can modify and use.
Sample responsibilities for this position include:
Oversee tracking of deliverables during production including call sheets, schedules, travel itineraries
Coordinate billing and collection of event pledges
Identify themes relating to each topic that appeal to a large audience and/or serve as good fundraisers
Organize the annual Bastille Day on 60th Street celebration – Define main themes highlighting aspects of French culture and develop and organize performances, activities, raffles and vendors surrounding these themes
Organize the annual Trophée des Arts Gala - Secure auction items, plan run of the show and production, and manage ticket and table reservations
Confirm and reserve event location in FIAF facility or, if off-site, coordinate with site staff
Manage and oversee staff and volunteer teams, including run of the show
Mentor department interns
Manage sponsorship revenues, ticket sales, and expenses
Optimize each program to insure lower expenses and maximum revenues
Manager, Special Events Qualifications
Qualifications for a job description may include education, certification, and experience.
Licensing or Certifications for Manager, Special Events
List any licenses or certifications required by the position: AED, CPR
Education for Manager, Special Events
Typically a job would require a certain level of education.
Employers hiring for the manager, special events job most commonly would prefer for their future employee to have a relevant degree such as Bachelor's and Collage Degree in Marketing, Education, Hospitality, Business/Administration, Event Management, Hotel and Restaurant Management, Communications, Management, Communication, Computer
Skills for Manager, Special Events
Desired skills for manager, special events include:
Food and beverage preparations
Guest relations and etiquette
Service standards
Word and Excel documents and power point
Internet/ navigating web
Local and regional markets
Computers and guest relations
MS Office Suite
Special event operations
LLS's mission and programs to promote the Society's fundraising
Desired experience for manager, special events includes:
Define marketing message for each event, keeping in mind best strategies for ticket sales
Ensure that marketing materials properly acknowledge all event supporters and sponsors
Identify potential sponsors and supporters for events
Create proposals for partnership, contracts, and general relationship management, including FIAF patron groups
Manage all in-kind donations and visibility for the donors
Manage donor recognition (database, thank you letters)
Manager, Special Events Examples
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Manager, Special Events Job Description
Job Description Example
Our company is looking to fill the role of manager, special events. To join our growing team, please review the list of responsibilities and qualifications.
Responsibilities for manager, special events
- Venue/vendor research- overseeing it, working with staff and freelancers alone to compile and systematize our resources
- Manage and maintain the overall look and feel of Men’s Health events and programs
- Contribute to developing both single and multi-advertiser event opportunities
- Establish, manage and maintain event budgets
- Creation of event recaps/success stories for clients and sales force
- Create general proposals for signature events that may be customized by marketing/merchandising managers
- Attend client meetings as needed to present proposals and/or discuss event concepts and requirements
- Develop third party relationships to contribute to overall Marketing Department asset offerings
- Manage annual events calendar
- A track record of building world-class digital creative assets for brands and high-profile talent that have a passionate following
Qualifications for manager, special events
- Bachelor’s degree and a minimum of 3-4 years working in an events related position
- Highly proficient in Microsoft Word
- Positive and focused professional team player
- Possesses a self-starting
- A minimum of 5-6 years industry or related experience
- Proven ability to identify, develop and execute results-oriented programs
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Manager, Special Events Job Description
Job Description Example
Our company is searching for experienced candidates for the position of manager, special events. To join our growing team, please review the list of responsibilities and qualifications.
Responsibilities for manager, special events
- Hire freelance help, as needed (pages, bartenders, hair/makeup)
- Work closely with senior staff to ensure objectives are met for each event
- Strategize, conceptualize and develop sponsorship and corporate partnership plans and solicitation strategies to build and secure equity for the organization
- Identify, prospect, and cultivate strategic, proactive relationships with potential sponsors and corporate partners, and other supporters of the philanthropic community
- Ensure the maintenance of a database of all contacts, key partners, desirable prospects, organizational assets, and internal stakeholders on both national and state/local levels
- Report on revenue projection pipeline of opportunities, highlighting all the prospecting, research, networking, outbound calls, and attendance at conferences, events, and/or programs
- Provide on-going stewardship of existing sponsors and corporate partners, ensuring that all sponsorship commitments and benefit deliverables have been met
- Work collaboratively with marketing and communications staff and colleagues to create customized content or presentations as collateral for use in sponsorship presentations, in accordance with the organization's mission, vision and strategy
- Execute fundraising campaign strategies for events that include existing and new donor base with the goal of growing sponsorship revenue
- Manage consultants and vendor relationships
Qualifications for manager, special events
- Strong innovative mindset and solution based problem solving skills
- Able to excel in a dynamic, fast-paced environment while leading multiple activities
- Demonstrated ability to lead through influence across multiple lines of business
- Able to travel based on business need (25%)
- Able to work nights and weekends as required based on business needs
- A Bachelor’s Degree in Criminal Justice, Business, Accounting or Law
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Manager, Special Events Job Description
Job Description Example
Our innovative and growing company is looking for a manager, special events. Please review the list of responsibilities and qualifications. While this is our ideal list, we will consider candidates that do not necessarily have all of the qualifications, but have sufficient experience and talent.
Responsibilities for manager, special events
- Works with faculty and staff to develop programs to engage alumni in substantive ways in order to strengthen their ties to the University
- Representation of the Chancellor’s Office at specific events and activities and functions as designated is required
- Work with Dir
- Collaborate with external partners and agencies, negotiate and secure contracts for third-party vendors and event entertainment
- Define and drive the vision for client loyalty with respect to client events
- Partner with executives and leadership to understand the objective and scope of each event, both internal and external facing
- Budget costs for each event and manage spending for all areas of event
- Evaluate, select and negotiate with vendors as needed, for internal event space, food and beverage, entertainment, transportation, audiovisual equipment, attendee supplies
- Align internal resources with objective of client visits
- Communicate with and manage internal hospitality facilitators for client visits (Quad Transportation, Quad Air, Quad Cuisine, Quad Housekeeping, Property Management, Reception, and Information Systems)
Qualifications for manager, special events
- Leadership, analytical, teamwork, organization and time management skills are critical
- Must have excellent judgment and integrity
- Certified Fraud Examiner (CFE) and/or Certified Protection Professional (CPP) certifications are a plus
- Ability to deal with a wide audience range including law enforcement, fire and emergency management personnel, business unit managers and senior executives
- A team player who understands how to build consensus
- Sell and organize parties and special events by market segment as determined and assigned by the Director of Sales
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Manager, Special Events Job Description
Job Description Example
Our innovative and growing company is looking to fill the role of manager, special events. To join our growing team, please review the list of responsibilities and qualifications.
Responsibilities for manager, special events
- Archives records of events
- Assists with some purchasing functions
- Collaborates on other projects as assigned
- Manage events team with an equitable delegation of tasks and responsibilities such as managing the store-wide master events calendar, invoice processing, and maintaining individual event budgets
- Ideate creative and on-brand event concepts that support the objectives of the company and the individual events
- Facilitate production for press and regional charity events including décor and visual conceptualization, timeline creation, store communication, vendor procurement and management, venue scouting, invitation and menu creation, and sourcing of materials
- Oversee and manage master fashion events budget corporate charitable giving budget
- Collaborates with the teams on implementation of regional events, including top customer, charity, and local marketing events, ensuring they are brand appropriate and executed with precision
- Liaise with the store and visual teams on a day-to-day basis on all company and departmental needs
- Compile event proposals for comprehensive marketing strategies for vendor proposals and negotiations
Qualifications for manager, special events
- Proficiency with a Windows operating system, MS Word, Excel, Outlook, Internet, and Salesforce programs preferred
- Valid driver's license, automobile insurance, and access to a reliable vehicle
- Bachelor’s degree and a minimum of 7 years working in an events or marketing-related position
- 5+ years of experience in fund development, with specific fundraising event planning and management for a non-profit organization, is strongly preferred
- Certificate or degree in hospitality/event planning, business or related degree
- Minimum of 5 years directly related event planning experience
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Manager, Special Events Job Description
Job Description Example
Our company is growing rapidly and is looking for a manager, special events. Please review the list of responsibilities and qualifications. While this is our ideal list, we will consider candidates that do not necessarily have all of the qualifications, but have sufficient experience and talent.
Responsibilities for manager, special events
- Serves on the CU Boulder NEXT Logistic Committee
- Responsible for budgeting anticipated revenue and expenses associated with subject program
- Manages design, production, and distribution of event related collateral materials
- Participate in the strategic planning process for meetings and events, including identifying event objectives and constructing initial budgets and ROI measurement
- Responsible for vendor sourcing and selection, management and supervision
- Collaborate with partners on co-sponsored events
- Encourage event to comply with the Hilton Travel and Expense (T&E) policy (or SMMP policy)
- Manage tradeshow booth creation and set-up
- Construct event websites and registration sites via Cvent and other vendors
- Liaise with Amex on group event travel
Qualifications for manager, special events
- At least 7 years of combined supervisory, casino or special events industry experience or related field
- Ability to work effectively with different personalities and manage several projects simultaneously
- Previous experience producing large-scale culinary festivals - preferred
- Minimum of 3-4 years of direct events production experience
- Able and willing to work early mornings and late nights on event days
- Domestic travel across regional stores