Recruiting Assistant Job Description
Recruiting Assistant Duties & Responsibilities
To write an effective recruiting assistant job description, begin by listing detailed duties, responsibilities and expectations. We have included recruiting assistant job description templates that you can modify and use.
Sample responsibilities for this position include:
Recruiting Assistant Qualifications
Qualifications for a job description may include education, certification, and experience.
Licensing or Certifications for Recruiting Assistant
List any licenses or certifications required by the position: CLE, AED, CPR
Education for Recruiting Assistant
Typically a job would require a certain level of education.
Employers hiring for the recruiting assistant job most commonly would prefer for their future employee to have a relevant degree such as Bachelor's and Associate Degree in Associates, Education, Business, Human Resources, Communication, Marketing, Business/Administration, Technical, Computer, Writing
Skills for Recruiting Assistant
Desired skills for recruiting assistant include:
Desired experience for recruiting assistant includes:
Recruiting Assistant Examples
Recruiting Assistant Job Description
- Coordinate, schedule, and facilitate a heavy volume of interviews (Phone, Skype, Video Conference, In-Person) for the Recruiters and internal Hiring Managers
- Enter interview candidates into the building’s security system and greet and escort candidates to their interviews
- Produce, maintain, and update a high volume of weekly reporting
- Draft new hire offer letters
- Manage and track all incoming new hire paperwork to ensure all documentation is present for to continue the pre-employment processes
- Update candidate and position statuses in Avature throughout the recruitment process
- Act as liaison between GTA and background check vendors to answer questions or follow up on reports
- Review background check reports for accuracy
- Submit new hires for compliance clearance
- Complete references for new hires as assigned by the Recruiters
- Schedule travel, organizing of Recruiting events and attending job fairs/conventions as needed
- Bachelor's degree and minimum 2 years Administrative or Coordinator experience in Human Resources, Recruiting or in Entertainment with heavy scheduling experience
- Must be pro-active and be able to work on a team independently
- Degree Qualified or relevant experience
- Ability to think on your feet while under pressure
- Notify new hires of clearance and confirm start dates and accurately enter all new hires in Workday
Recruiting Assistant Job Description
- Follow new hires through the Workday approval process to ensure timely approval for HR On-boarding and IT processing
- Creating job descriptions with guidance from department managers
- Promoting positions through various services
- Reviewing resumes
- Conducting Initial phone interviews
- Performing background checks as needed
- Initiating advanced testing based upon position
- Coordinating on-site interviews
- Sending follow-up communications
- Manage and maintain recruiting database
- Create offer packets for new hires
- Assist in the coordination of candidate/recruiting travel
- Perform data entry including, employee referrals, candidate travel and interview information, updating candidate resumes/contact information
- Experience using the following office software (Google docs, Adobe, MS Office)
- Flexibility traveling between from our San Francisco and Mountain View offices
- Highly organized and detail oriented with the ability to prioritize multiple functions and tasks while managing your time efficiently
Recruiting Assistant Job Description
- Maintain documentation and data to ensure compliance with all state and federal guidelines on employee selection procedures in the United States
- Maintain the recruiting database
- Prepare draft recruitment documents such as offer letters, internal transfer memos
- Schedule interviews and as necessary initiate candidate flight and/or hotel arrangements
- Posts new jobs to internal career board and third party sites as directed by TAT team
- Develop strong relationship with internal clients
- Provide administrative support to team, including Recruiting Directors, Recruiting Manager and Regional Recruiting
- Manage logistics, set up and attend daytime, nighttime and weekend recruiting events (such as weekend retreats, evening receptions and dinners)
- Produce PowerPoint presentations, reports, and other documents
- Track all offeree and staff attendance at Summer Program and Welcome Weekend events
- Create candidate information packets (resumes and other materials) for use in interviews or portfolio/resume reviews
- Desire to be a part of a high performing team and contribute to team success
- Capacity to become a scheduling wizard for high candidate flow and remote interviewers
- Maintain a high level of confidentiality and integrity
- 1+ years’ work experience in an administrative or HR support capacity
- 1+ years’ experience using an HRIS or applicant tracking system (ATS)
Recruiting Assistant Job Description
- Attend bi-weekly staffing meetings, and update spreadsheets
- Document and send out meeting minutes at the conclusion of meetings
- Update job postings on all job boards
- Track candidates throughout the hiring process
- Coordinate in-person interviews
- Ensure new hire paperwork is complete
- Create and send applicant offer letters, decline notifications, and tracks progress utilizing applicant tracking system
- Assist with new hire orientation process
- Respond to any email/phone inquiries regarding Recruitment
- Assist with TMS one-on-one trainings when necessary
- Proficiency reading/writing/speaking English
- Maintain the calendar of recruiting events
- Prepare materials for marketing and interview events
- Up to 3 years office experience
- Assist with logistics and other items for recruitment focused trainings
- Ad hoc projects and reporting as necessary
Recruiting Assistant Job Description
- Obtain ad info request placement for Hiring Managers as needed
- Photocopy manuals and other training/Recruitment materials when necessary
- Respond to applicant calls and emails
- Database and website management
- Responsible for maintaining all offer letter templates, drafting offers for candidates, managing the offer approval process and follow-up activities with the candidates
- Work with business leaders to support staffing plans and execute sourcing and candidate review process including email communication, phone screens, and interview to assess and recommend candidates for specific roles and/or future follow up
- Coordinate and participate in recruiting events (i.e., job fairs, college visits, veteran and events for disabled individuals)
- Consistently documenting and maintaining applicant information in Applicant Tracking System such as communication, status changes
- 1-3 years of recruiting or related experience is nice to have
- Coordinate and schedule meetings for recruiting leadership team/managers
- 1-2 years in a similar environment with recruiting or HR experience desirable
- Must be able to attend key evening and weekend events on campus and in the office
- Minimal travel required (1-2 times a year)
- Two or more years experience in an administrative role
- Must have a flexible schedule to make adjustments as business needs
- Organized, ability to prioritize and meet deadlines