Program Coordinator Job Description
Program coordinator
provides expertise in area and an advanced level of understanding of the principles of Regulatory policies and requirements.
Program Coordinator Duties & Responsibilities
To write an effective program coordinator job description, begin by listing detailed duties, responsibilities and expectations. We have included program coordinator job description templates that you can modify and use.
Sample responsibilities for this position include:
Writes purchase orders using CPARS and is responsible for the Lawn maintenance contract
Responsible for ICBA's (transfer of assets to and from other plants)
Gate keeper for plants Drawing management system (DMS) - includes loading of new and updated drawings, checking drawings out for updates, assign new drawing numbers, updates drawing index structure as needed
Tracks all Department of Energy Assets
Tracks all plant assets >100K and maintains the RFID tags on the equipment using Wherenet
Reports monthly to staff on Wherenet and reports yearly on Asset verification
Supplies Plant controller with Monthly Net Book value report
Responsible for all plant disposals for the plant using the Fame system
Prepares Monthly scrap pricing report for plant Controller
Prepares year end lease report for all plant leases
Program Coordinator Qualifications
Qualifications for a job description may include education, certification, and experience.
Licensing or Certifications for Program Coordinator
List any licenses or certifications required by the position: CPR, AED, CAT, DCBHS, BLS, CAPM, PMP, VA, BIN, CRM
Education for Program Coordinator
Typically a job would require a certain level of education.
Employers hiring for the program coordinator job most commonly would prefer for their future employee to have a relevant degree such as Bachelor's and Master's Degree in Education, Social Work, Health, Communication, Business, Management, Graduate, Communications, Counseling, Administration
Skills for Program Coordinator
Desired skills for program coordinator include:
Excel
PowerPoint
Medical terminology
Contractual
Legal and regulatory requirements
Organizational practices
Supervisory practices and principles
Budgeting and accounting principles
Issues pertaining to area of assignment
Assigned protocols and reporting requirements
Desired experience for program coordinator includes:
Schedules programming for multiple networks with guidance from departmental directors
Assists in the creation and maintenance commercial formats
Attend senior staff meetings and receive senior administrator correspondence
Attend departmental monthly faculty meetings and record minutes
Generate minutes and agenda for each faculty meeting for approximately 34 faculty members
Coordinate upper-division diagnostic exams for Spanish faculty
Program Coordinator Examples
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Program Coordinator Job Description
Job Description Example
Our innovative and growing company is searching for experienced candidates for the position of program coordinator. We appreciate you taking the time to review the list of qualifications and to apply for the position. If you don’t fill all of the qualifications, you may still be considered depending on your level of experience.
Responsibilities for program coordinator
- Provide general administrative support and scheduling
- Provide accounting and procurement support
- Liaise with information technology
- Staff several committees
- Coordinate and communicate (emails, phone calls, walk-ins) with program participants including students, faculty, and staff
- Coordinate program services with campus offices and travel vendors
- Manage and maintain database for all global programs
- Research, prepare, and distribute visa information
- Manage the collection of required documents such as visas, release forms, travel documents
- Prepare, produce, and distribute program materials
Qualifications for program coordinator
- Coordinate program delivery
- Perform general office tasks as assigned
- Coordinate shipping, insurance, loans, travel, storage, and logistics for current, future, and traveling exhibitions
- Help to plan and manage exhibition installation, maintenance, and de-installation to current museum standards by creating production and staff schedules
- Assist with exhibition design and layout through the preparation of floorplans and models when needed
- Work closely with partnering institutions to facilitate traveling exhibitions
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Program Coordinator Job Description
Job Description Example
Our innovative and growing company is looking for a program coordinator. We appreciate you taking the time to review the list of qualifications and to apply for the position. If you don’t fill all of the qualifications, you may still be considered depending on your level of experience.
Responsibilities for program coordinator
- Perform complex administrative support duties for program directors and managers by coordinating office operations
- Provide detailed information regarding various programs to prospective students
- Under general supervision, establish office procedures and standards, establish priorities and deadlines
- Make conference call arrangements and schedule space for meetings
- Maintain calendars and make appointments related to graduate programs for the faculty directors
- Develop, modify and/or maintain data base management/office record keeping/filing system(s)
- Make travel arrangements for program directors and staff, fellows, and visiting speakers/scholars as needed
- Schedule and prepare program and directors’ meeting materials, secure room reservations, draft agendas, and/or take and publish minutes
- Perform complex word processing tasks such as merging and sorting, integrating text with graphics, spreadsheet and data base files, uploading/downloading, and creating footnotes and outlines
- Use spreadsheet and database software to develop and maintain records and data
Qualifications for program coordinator
- Ability to communicate clearly and tactfully
- Excellent written and verbal skills skills in electronic communications
- Possession of an appropriate California operator’s license issued by the State Department of Motor Vehicles, and adequate automobile insurance
- Compile and maintain reports from student data for fiscal or administrative inquiries
- Help coordinate and arrange event logistics for colloquia, conferences, and flagship events
- Monitor and schedule annual graduate program events such as Orientation, Commencement, and Recognition
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Program Coordinator Job Description
Job Description Example
Our company is growing rapidly and is searching for experienced candidates for the position of program coordinator. We appreciate you taking the time to review the list of qualifications and to apply for the position. If you don’t fill all of the qualifications, you may still be considered depending on your level of experience.
Responsibilities for program coordinator
- Implement the Telepsychiatry service in each nursing home
- Coordinates the flow of information within the program assuring that all partners and stakeholders are kept well informed as demonstrated by independently creating communications and disseminating data/info
- Coordinates and/or assists the Associate Dean of Students with Academic Integrity support
- Provides administrative support for the University Hearing Board, including coordination of room scheduling, catering, securing court reporter and compilation of materials
- Supports the processing of Student Disciplinary cases including Red Tag and Copyright violations
- Maintains disciplinary and other files
- Compiles and produces reports and data requests
- Supervises approximately five student employees and coordinates the staffing schedule for the front desk
- Provides on-going training to student employees
- Makes decisions regarding hiring, evaluation, and termination of student employees
Qualifications for program coordinator
- Participate in department meetings, training, and functions
- Participate in Fluor University® for training and career development
- Expert computer and software skills to include the use of word processing and email the expert use of spreadsheets and electronic presentations
- Successfully managed very large and complex programs
- Possesses strong team building skills & flexibility in dealing with different personalities & working styles, ability to respect differences in opinion while pursuing to achieve overall goals
- Capable of developing fact based solutions for ambiguous situations & skilled in solving large problems under pressure, with minimal support
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Program Coordinator Job Description
Job Description Example
Our company is looking for a program coordinator. Please review the list of responsibilities and qualifications. While this is our ideal list, we will consider candidates that do not necessarily have all of the qualifications, but have sufficient experience and talent.
Responsibilities for program coordinator
- Maintain CBC IAP membership records and track renewals
- Prepare donation reports for Advisory Board Meeting and Faculty Retreat
- Prepare monthly financial report for departmental outreach activities
- Serve as overall project manager for ongoing and developing research activities
- Assist in implementation of research studies
- Will support the external funding development process
- Prepare project-related abstracts, posters and/or manuscripts
- Coordinates, monitors or supervises the student peer mentor program with direction from the FYE Program Coordinator, Sr
- Develops and recommends new or revised program goals and objectives
- Develops and schedules peer mentor training program in accordance with goals of the college and university and funding limitations
Qualifications for program coordinator
- MEARS (Mechanized Appropriation Request System)
- Possesses skills & recent experience in estimation of budgetary & resourcing needs of projects and/or programs
- Recent experience managing Project-Portfolio financials
- Ability to supervise students
- Support the implementation for the Rotable category Management 3rd party partnership, ensuring a successful transition of services to the partner, in accordance with project timelines established within the project charter
- Establish and maintain a positive relationship with the partner’s employees, and cross functional teams at all levels of the organization
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Program Coordinator Job Description
Job Description Example
Our company is searching for experienced candidates for the position of program coordinator. Please review the list of responsibilities and qualifications. While this is our ideal list, we will consider candidates that do not necessarily have all of the qualifications, but have sufficient experience and talent.
Responsibilities for program coordinator
- Coordinates activities of program with inter-related activities of other programs, departments, or community partners
- Prepares periodic reports on program activities, progress, or status
- Transcribe the CEO/EVPMA/Dean’s confidential dictation
- Edit/proofreading correspondence and other documents
- Preparation of correspondence and other documents for final
- Signature and distribution of a wide variety of highly confidential administrative correspondence and UW Medicine related materials for the CEO/EVPMA/Dean and other professional staff
- Review outgoing correspondence for signature, format, accuracy, and compliance with procedural instructions and inclusion of background material
- Scan and email/mail final signed letters and documents to addressee(s)
- Save in the electronic filing system
- Answer a multi-line phone system for the office of the CEO/EVPMA/Dean
Qualifications for program coordinator
- Lead the global strategic joint planning and execution process to ensure solid governance of key performance indicators, growth objectives, financial targets and critical milestones for the duration of the partnership agreement
- Drive the implementation of root cause corrective action in alignment with strategic and operational program requirements
- You have the ability to strategically influence by developing appropriate and effective business relationships
- You have a demonstrated program/project management specialty
- You are familiar with the continuous improvement concepts
- Design and conduct verifiable analyses to track project development, identify trends and patterns