Education Program Coordinator Job Description
Education program coordinator
provides administrative support including calendaring, document preparation, meeting planning, client dinners, managing email, expense reporting, preparing minutes, PowerPoint presentations, and Excel templates as needed.
Education Program Coordinator Duties & Responsibilities
To write an effective education program coordinator job description, begin by listing detailed duties, responsibilities and expectations. We have included education program coordinator job description templates that you can modify and use.
Sample responsibilities for this position include:
Coordinates completion of Program Information Form (PIF) for ACGME site review
Provides administrative support to Education Specialist and Program Director including scheduling of student meetings, preparations of agenda, recording and maintain meeting minutes, and development of reports
Coordinates educational activities (e.g., didactic conference schedule, Grand Rounds, ) that support the program’s curriculum and adhere to ACGME and LCME requirements
Oversees current and new updates of the ACGME and/or LCME requirements and procedures to help maintain program compliance and accreditation by logging into website regularly and reviewing/taking action on program updates sent by those entities
Review ACGME criteria for each rotator and ensure that Clinical Genetics and Metabolism rotation is in line with their educational requirements
Assist in updates to website as it pertains to membership, directories and member only areas
Monitors clerkship documents
Maintains online library and scheduling of curriculum materials including assignments
Manages and process for payment(s) of fees for services rendered (honoraria, payroll, temp, ) and prepares necessary paperwork for payment on a timely basis
Works with Education Managers to modify and update online curriculum as needed throughout the course
Education Program Coordinator Qualifications
Qualifications for a job description may include education, certification, and experience.
Licensing or Certifications for Education Program Coordinator
List any licenses or certifications required by the position: RMS, CRM, BLS, CME, CPR, EMT, AED, YMCA, COHN, TAGME
Education for Education Program Coordinator
Typically a job would require a certain level of education.
Employers hiring for the education program coordinator job most commonly would prefer for their future employee to have a relevant degree such as Bachelor's and Associate Degree in Education, Communication, Management, Business, Health, Communications, Writing, Social Media, Healthcare, Associates
Skills for Education Program Coordinator
Desired skills for education program coordinator include:
Excel
PowerPoint
Be able to function with minimal supervision
Problem solve
Role and responsibility and take initiative to improve program efficiency
ACGME
Excel and PowerPoint
Productivity software
Meeting minutes
Program agreements
Desired experience for education program coordinator includes:
Ability to understand and quickly adopt web-based technologies, in particular collaboration tools
Write and revise recruitment brochures and all printed materials and forms, website content
Interacts with students from various sites globally, answering and/or triaging questions, coordinating requests for telephone meetings and/or Skype meetings
Coordinates regular webinars and web-based office hours for students in various time zones with faculty in Boston
Prepares, distributes, and compiles on-line satisfaction and learning surveys for each workshop and the courses in general
As part of the OGE team, assists the Associate Dean for Global Education, the Senior Education Manager and Education Managers as needed
Education Program Coordinator Examples
1
Education Program Coordinator Job Description
Job Description Example
Our innovative and growing company is searching for experienced candidates for the position of education program coordinator. Please review the list of responsibilities and qualifications. While this is our ideal list, we will consider candidates that do not necessarily have all of the qualifications, but have sufficient experience and talent.
Responsibilities for education program coordinator
- LMS point person
- Address student’s personal, housing, financial and/or academic needs due to a crisis
- Make appropriate referrals to support networks and/or resources in the Tucson community (victim witness, Southern Arizona Center Against Sexual Assault)
- Serve as a hearing officer for Policy and Procedures violations appeals as assigned by Residence Life
- The mission of the Northwest Indiana Area Health Education Center (NWI AHEC) is to improve health by recruiting, educating, and retaining healthcare professionals for underserved communities in Indiana
- Work with social media, local medias (newpapers, radio, ) to promote AHEC programs and accomplishments
- Manage existing and assist in development of new programs and partners
- Schedule meetings, order supplies for meetings, trainings, programs and conferences
- Medical student clerkship administration
- Work closely with the Program Director to review and manage duty hours and reporting issues or concerns to the program director and fellow
Qualifications for education program coordinator
- Exercises good judgment, discretion and diplomacy in communications
- One year previous experience in administration and/or office management in an academic health care setting preferred
- Bachelor’s (equivalent work experience described below may be substituted for education)
- Minimum of 3 years academic administration or program coordination in a high education setting
- Skilled in using various software applications and or practical knowledge of - , Microsoft Office Suite, Adobe Connect, Adobe Photoshop, Adobe Acrobat Professional, Blackboard, RedCap)
- Ability to assemble, manipulate and format data and reports
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Education Program Coordinator Job Description
Job Description Example
Our company is growing rapidly and is looking for an education program coordinator. Please review the list of responsibilities and qualifications. While this is our ideal list, we will consider candidates that do not necessarily have all of the qualifications, but have sufficient experience and talent.
Responsibilities for education program coordinator
- Manage program operations budget and reimbursements to residents/fellows/faculty
- Fund raises and manages expenses to budget for annual Cotton Conference meeting
- Provides back-up support for other administrative positions and participates in shared duties of support staff
- Maintaining various sensitive documents pertaining to accreditation and regulatory compliance
- Supporting insurance management and reimbursement functions
- Oversee supply purchases for the department, including general office supplies and educational materials
- Performs other tasks/duties as assigned
- Assist GENC program director and admissions committee members as needed on recruitment interview days to ensure candidates’ comfort and the smooth flow of interviews, post-interview transportation needs
- Work with GENC program director and section business manager to complete and submit needed paperwork for incoming student onboarding to CHCO, non-employee staff entry forms
- Process and distribute course evaluations and maintain copies for accreditation review
Qualifications for education program coordinator
- Ability to work well under pressure and deadlines, to prioritize work load, to handle difficult situations, to interact with the senior leadership general constituency within a diverse environment, and to maintain confidentiality of data and information
- Preference for experience with Banner and Adobe Connect
- Availability and willingness to travel and to work early morning and evening hours regarding recruitment, informational sessions, and/or for online support
- 3 years’ experience preferred working with ACPE
- Use of basic office equipment (e.g., photocopier, voice mail, "fax" machine, calculator, multiple line telephones, typewriter, computers )
- Evaluates policies and procedures
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Education Program Coordinator Job Description
Job Description Example
Our innovative and growing company is looking to fill the role of education program coordinator. Thank you in advance for taking a look at the list of responsibilities and qualifications. We look forward to reviewing your resume.
Responsibilities for education program coordinator
- Provide general support for course faculty to help ensure the smooth running of their courses
- Coordinate rotation appointments for clinical director with medical students and outside residents/fellows via Outlook system
- Ensure rotators are familiar with evaluation process for Clinical Genetics and Metabolism rotation and that each rotator completes the necessary evaluations
- Identifies specific learner and program needs/deficits
- Designs and provides educational programs to support technical, professional and clinical competencies
- Coordinates orientation and staff development activities with department leadership
- Sponsors preceptor rotations and coordinates student/resident experiential learning activities
- Create innovative programs for youth ages 4 – 17, to include STEM programs
- Monitor enrollment and serve as a liaison with students, faculty, and site management
- Ensure facilitators in the program area are oriented to student safety, code of conduct, ordering and duplication, electronic material submission, and other responsibilities of facilitation in Continuing Education programs
Qualifications for education program coordinator
- Maintains database and confidential personnel files, including performance
- Advanced knowledge of concepts, practices and procedures in consulting, needs assessment, program design and adult learning theory
- Two year work history with minimum of 1 year office administrative experience in health care setting
- Bachelor’s degree in Business, Education, Communications, Marketing or related field preferred
- Three years work experience delivering curriculum in a classroom
- Previous experience working with external groups is a plus
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Education Program Coordinator Job Description
Job Description Example
Our innovative and growing company is looking to fill the role of education program coordinator. We appreciate you taking the time to review the list of qualifications and to apply for the position. If you don’t fill all of the qualifications, you may still be considered depending on your level of experience.
Responsibilities for education program coordinator
- Develop Course Reference Number (CRN) and follow-up for implementation
- Monitor and meet deadlines for marketing materials
- Schedule events according to date, time, location, and frequency
- Identify facilitators who meet the community need in delivery, timing, and location
- Plan annual hiring event and orientation of coordinators/facilitators
- Ensure liability waivers have been completed, collected, and filed for programs that involve children, vehicles, and equipment
- Confirm annual background checks are conducted for temporary employees and volunteers
- Conduct site reviews to ensure safety standards and conditions of learning for non-College learning locations
- Identify opportunities for enhancements to the schedule based on data collected
- Promote non-credit learning via contacts, presentations, and community work
Qualifications for education program coordinator
- Understanding of the company’s operations, policies and procedures
- Organizational skills, strategic and analytical thinking skills
- Ability to motivate and influence without positional leadership
- Experience in managing multiple projects and working with multiple stakeholders simultaneously
- Demonstrated ability to work independently and self directed
- Must model the behaviors of Our Values – Safety First, Unquestionable Trust, Total Commitment, Superior Performance
5
Education Program Coordinator Job Description
Job Description Example
Our innovative and growing company is looking to fill the role of education program coordinator. Thank you in advance for taking a look at the list of responsibilities and qualifications. We look forward to reviewing your resume.
Responsibilities for education program coordinator
- Manage the generation of instructor agreements and determine when agreements need to be generated for timely payment
- Recommend acquisition of new classroom space, instructional facilities, and partnerships
- Order and pick up supplies to support program activities
- Initiate routine communication with instructors and locations regarding timelines, deadlines, class schedules, publication dates, and program updates
- Initiate and coordinate fiscal year payment agreements for rental classroom space and instructional agreements
- Monitor the timely submission of required documentation and reports
- Respond to inquiries from students, instructors, administrators, and the general public by phone, in-person, and email
- Assist in coordination efforts to publicize program and training activities
- Resolve general, procedural program-related issues, concerns, and questions
- 20% Responsible for the coordination between the program and government agencies, external partners, and industry
Qualifications for education program coordinator
- Knowledge of local education systems, facilities and teacher associations
- Understanding of organizational strategic priorities and understanding of educational priorities for TPMG Physicians
- A Bachelor's Degree in Business or Public Administration, Behavioral or Social Sciences, or Outdoor Education, Education, Communications, Fisheries or Wildlife Science or related degree
- Expertise with Microsoft Word and Outlook
- Instructional principles and techniques
- Public relations principles