Corporate Assistant Job Description
Corporate Assistant Duties & Responsibilities
To write an effective corporate assistant job description, begin by listing detailed duties, responsibilities and expectations. We have included corporate assistant job description templates that you can modify and use.
Sample responsibilities for this position include:
Corporate Assistant Qualifications
Qualifications for a job description may include education, certification, and experience.
Licensing or Certifications for Corporate Assistant
List any licenses or certifications required by the position: CPA, ITIL, BLS, ICSA, NYSE, SOX, CPR, MA, CFA, ERISA
Education for Corporate Assistant
Typically a job would require a certain level of education.
Employers hiring for the corporate assistant job most commonly would prefer for their future employee to have a relevant degree such as Bachelor's and Collage Degree in Accounting, Business, Finance, Education, Law, Communications, Marketing, Legal, Management, Technical
Skills for Corporate Assistant
Desired skills for corporate assistant include:
Desired experience for corporate assistant includes:
Corporate Assistant Examples
Corporate Assistant Job Description
- Provides operational support to teams including policy changes, process updates, schedule updates and various analytic tasks as requested
- Provides support to Registration and Hospitality teams utilizing Event Management and Survey software
- Assists with answering phones and referring callers to proper staff, collecting important information and seeking to assist before taking a message or transferring a call
- Monitors and orders department supplies for Corporate Events
- Ensures a healthy, safe and clean work environment for team members, including daily oversight of workspace and kitchen area
- Providing relief for the Receptionist at lunch and breaks
- Responsible for all administrative duties for the Corporate Technology department
- Handle all logistics associated with meetings, appointments, conferences, domestic and international travel
- Work with independent auditors on issues related to accounting policies the preparation and review of quarterly and annual financial statements
- Involved in the preparation and review of sales and earnings press releases other reports for securities analysts or investors
- Develop and execute internal corporate communication projects for the organisation and support global projects from HQ
- Set up and monitor feedback from internal communications campaigns, listen to feedback from employees and suggest improvements
- Responsible for corporate social media platforms
- Work closely with the brand marketing teams to generate content of interest to employees
- Meet deadlines under pressure
- At least 4 years of experience with a Big 4 accounting firm
Corporate Assistant Job Description
- Process all facilities requests, including the initiation and execution of work orders within FM Systems (keys, office supplies, copier/fax toner replacement)
- Handles the day-to-day administrative needs of the Corporate Affairs, predominantly the HR Department
- Responsible for proofreading and ensuring formatting consistency and accuracy on select documents, including time-sensitive, high-profile documents
- Operates with the highest level of confidentiality in matters related to Human Resources files and documentation
- Drafts basic documents and spreadsheets for review and revisions
- Provides secretarial support for correspondence, memorandums, letters, and other word processing functions, filing, copying, binding, faxing
- Prepares new employee and terminated employee files ensuring accuracy and maintain the HR filing system by accurately filing documents into appropriate employee files
- Prepare required federal and state notices and monitor time requirements regarding these entitlements
- Facilitates new hire orientation and other HR presentations as needed
- Performs basic research (both legal and non-legal)
- Strong track record as an Executive Assistant, supporting senior executives within fast moving international organisations
- Enthusiastic about communications
- Strong Word, Excel, Powerpoint and digital office skills are essential
- Proven ability to tolerate peak workloads, multiple assignments and projects from multiple leaders and produce results with accuracy and reliability
- Or like monitoring service, PR Newswire
- Preferably multi-media journalism experience with online news sites
Corporate Assistant Job Description
- Prepares expense reports, such as credit card reconciliations
- Assists HR Manager with various research projects and/or special projects
- Conducts various HR audits of personnel files annually or as needed
- Posting certain entity monthly journal entries as necessary under the direction of the Corporate Controller
- Assisting the Corporate Controller with the management of debt, and other financing and capital transactions assisting the Corporate Controller with determining and documenting the appropriate accounting treatment for such transactions based on research performed (as requested by the Corporate Controller) for review and consultation with the Corporate Controller and in most cases, the VP of Accounting and Financial Reporting
- Assist the Corporate Controller with the successful completion of internal and external financial audits, including assistance under the direction of the Corporate Controller with the coordination of work with external CPA firms, preparing information related to ownership and consolidated financial statements with footnotes requested by auditors on a timely basis and submission of such information to the Corporate Controller for review
- Process expense reports and reconcile corporate card statements
- Anticipate future needs and deadlines
- Promptly, professionally, and courteously receive all calls and visitors
- You will be responsible for the accurate processing of all Corporate Actions, as allocated by the Team Leader / Assistant Manager
- Excellent skills for collecting/searching for corporate and industry information
- Skills to create graphs and charts on MS Power Point and Excel
- Strong interpersonal skills and an ability to explain complex accounting concepts to a non-technical audience
- Excellent and consistent communication skills, both oral and written
- 7-10+ years in Assistant and/or Executive Assistant role
- Excellent proficiency in Microsoft office suite, including Outlook, Excel, Word, PowerPoint and Visio
Corporate Assistant Job Description
- Undertake the documentation and responses to all client enquiries and allocated Service Request messages within agreed time frames
- Escalate all matters which may present a potential issue or loss to the Team Leader
- Reconciles accounting statements
- Updates procedures /trains others on policies and procedures for the area
- Designs presentations
- Monitors phone which includes, screening calls, taking messages, responding to inquiries and directing calls as appropriate
- Composes and edits routine to complex documents
- Schedules appointments, meetings, conferences and makes travel arrangements
- Research and prepare content for internal and external materials such as brochures, key messages, press releases, website copy, social media, newsletters and presentations
- Prepare and distribute traditional social media monitoring reports
- Fluent both in Japanese and English (both written and verbal, some English–Japanese and Japanese-English translation tasks to be given occasionally)
- Sales support experience gained within banking, accountancy, legal, commercial property or professional services
- A passion for excellence in customer service delivery
- Confidence, professionalism, integrity and a strong sense of accountability
- Strong verbal and written communication skills with sound computer literacy
- Banking experience is preferred however not essential
Corporate Assistant Job Description
- Provide communications support to other parts of the organization in the form of research writing, editing and style review
- Provide assistance with various communications projects to raise visibility of the company and its reputation
- This position would be recruiting for all units, Walk, Special Events, Workplace Giving, Rally, Golf Tournaments
- General phone coverage and fielding (cold) phone calls from front desk
- Receive (if requested) leadership team incoming phone calls during prolonged out of office/PTO periods
- Maintain and order office and copier supplies
- Coordinate shipping / mail (FEDEX, mailroom liaison)
- Develop and maintain a filing system, lead the functions’ records retention activities
- Provide general support to visitors (logistics support, greet in lobby occasionally)
- Set up new hires (desk, computer, supplies, ), including IS user requests
- Ability to be flexible and work in an evolving environment
- At least 3 years of clerical or administrative/executive assistant experience
- Experience working within a Human Resources department preferred
- Four years of experience supporting a corporate office in an administrative capacity
- Advanced skills in Windows and Microsoft Office Suite
- Ability to work with sensitive situations and with confidential documents