AP Clerk Job Description
AP Clerk Duties & Responsibilities
To write an effective AP clerk job description, begin by listing detailed duties, responsibilities and expectations. We have included AP clerk job description templates that you can modify and use.
Sample responsibilities for this position include:
AP Clerk Qualifications
Qualifications for a job description may include education, certification, and experience.
Education for AP Clerk
Typically a job would require a certain level of education.
Employers hiring for the AP clerk job most commonly would prefer for their future employee to have a relevant degree such as Associate and Bachelor's Degree in Accounting, Finance, Education, Associates, Business, General Education, Business/Administration, Finance/Accounting, Administration, Communication
Skills for AP Clerk
Desired skills for AP clerk include:
Desired experience for AP clerk includes:
AP Clerk Examples
AP Clerk Job Description
- Resolving AP processing related issues
- Responding to customers inquiries in a timely manner
- Assisting with monthly closing activities
- Actively supporting other AP processes when required
- Create/update master data account records in the system
- Email/Telephone contact with requestors and cooperating with AP department
- Ensuring that high data quality processes and services are delivered on time and with compliance with ECS internal control requirements
- Receiving travel and expense report for particular country/countries
- Checking correctness of T&E reports (JCI Global policy, BU policies, local law)
- Checking of enclosed receipts and invoices (VAT if applicable)
- Knowledge of Lawson preferred
- Self-motivated individual who possesses a “roll up the sleeves attitude” and a “hands-on” style, the aptitude to thrive in a fast-paced, results- oriented environment
- Minimum of 4 years experience in bookkeeping, banking, accounting or finance
- 2 years processing AP
- University degree in Finance/Accounting or any related
- Experience in accounting would be an asset
AP Clerk Job Description
- Accounts Payable and Accounts Receivable in QuickBooks
- Verify accuracy of documents and match the goods and services to avoid paying inaccurate or fraudulent bills onto various accounts payable systems
- Processing AP documents for Romanian and international Customers
- Identify and interpret data to be entered into computer from source documents
- Enter alphabetic, numeric, or symbolic data following format displayed on screen
- Review daily report for keying anomalies and make corrections as needed
- Protecting privacy of teammate, customer, and vendor information by displaying a high level of confidentiality
- Assisting in the coding, entry and scanning of invoices from vendors and customers
- Filing, storing, and retrieving documents
- Validating information that was entered into ORACLE by matching invoices and supporting documentation with information scanned into the ECM system checks
- Detail oriented, self-reliant, communicative & helpful team player
- Providing standard reports on weekly basis
- Participating in knowledge transfer to new employees
- Participation in GSSC (Global Shared Service Centre) continuous improvement initiatives
- At least 6 months of working experience in accounting and finance or IT related
- Working knowledge of Master Data functions, procedures and policies would be an asset
AP Clerk Job Description
- Posts and runs the accounts payable checks
- Update and maintain payroll records
- Processing a high volume of invoices (approx
- Processing AP documents for Nordic Customers
- Other AP activities
- Validating scanned images for accuracy and/or missing information
- Reviewing invoices for completeness (verifying vendor name, address, and vendor status to determine accuracy of currency/taxes)
- Matching invoices to appropriate purchase order and line item detail
- Routing of invoices to the business units for coding and approval
- Routing of invoices with discrepancies to AP analysts for problem resolution
- SAP and JDE working knowledge would be an asset
- Drive for results, communicative, team orientated, with analytical thinking, patient, paying attention to the details, self-organised
- Experience of working in a / within a multicultural, international environment would be an asset
- Availability to work both morning and evening shifts
- Associates Degree or Bachelor’s degree in Accounting
- Update and maintain vendor database in multiple systems (ERA, APEX and CargoWise)
AP Clerk Job Description
- This position will be responsible for entering invoices for payment and some administrative tasks
- Maintain accounting ledgers by verifying and posting accounting transactions
- Research and resolve purchase order and invoice discrepancies
- Assist with special projects around the office
- Assist with month end closing as needed
- Perform all Front Desk duties
- Ability to process weekly check runs
- Convert item receipts into bills in QuickBooks, applying freight and tax as necessary
- Performing activities related to reconciliation of intercompany COGS cost for given entities and countries
- Timely and accurate processing of journal vouchers, price differences clearing
- Very precise
- Create and update master data account records in the system
- Email and telephone contact with requestors and cooperating with AP department
- Communication skills, analytical thinking, attention to details
- Knowledge of accounting principles and AP/AR processes a plus
- Must have an excellent eye for detail
AP Clerk Job Description
- Preparation of COGS analysis
- Assisting colleagues with all problems/queries related to COGS issues and bookings
- Preparing a reconciliation of monthly account balance other monthly reports
- Monitoring account to ensure timely clearing and issue solving
- Resolving, reporting, and escalating misalignments in procedure and the SAP workflow
- Exercising friendly customer service skills with internal employees from other departments external customers and vendors
- Enters information into the computer to complete the permanent index for filing
- Spend time reviewing, compiling, and determining an effective index for new and valuable information
- Maintain established production quotas
- Serves as the resource person regarding index entry
- Able to problem solve and handle a variety of issues
- Must be able to communicate effectively with general public
- Must be able to communicate information
- Must be able to interact with coworkers
- Must be able to access, input and retrieve information from the computer
- Must be able to communicate by telephone