Accounts Clerk Job Description
Accounts Clerk Duties & Responsibilities
To write an effective accounts clerk job description, begin by listing detailed duties, responsibilities and expectations. We have included accounts clerk job description templates that you can modify and use.
Sample responsibilities for this position include:
Accounts Clerk Qualifications
Qualifications for a job description may include education, certification, and experience.
Licensing or Certifications for Accounts Clerk
List any licenses or certifications required by the position: ACCA, GED, II
Education for Accounts Clerk
Typically a job would require a certain level of education.
Employers hiring for the accounts clerk job most commonly would prefer for their future employee to have a relevant degree such as Bachelor's and Associate Degree in Accounting, Education, Finance, Business, Associates, General Education, Business/Administration, Technical, Communication, Bookkeeping
Skills for Accounts Clerk
Desired skills for accounts clerk include:
Desired experience for accounts clerk includes:
Accounts Clerk Examples
Accounts Clerk Job Description
- Prepare reports and summaries for supervisors and managers
- Monitor accounts to ensure that payments are up to date
- Total, balance, and reconcile accounts
- Ensure the completeness and accuracy of data on accounts
- Review invoices and statements to ensure that all the information appearing on them is accurate and complete
- Reconcile computer reports with operating reports
- Check figures, postings, and documents to ensure that they are correct, mathematically accurate, and properly coded
- Correct and note errors for accountants
- Multi-task and work under time constraints
- Assist in researching and resolving open payable items, respond promptly and courteously to inquiries regarding the status of invoices and employee reimbursements
- Maintain files of paid invoices and supporting documentation
- Perform special project as assigned
- Prepare reports as assigned including spreadsheets
- Review payable accounts to ensure that information is properly recorded and records contain appropriate authorization for payment
- Administer and ensure entered items have the correct job codes to pay clients and employees properly
- Check figures, postings, and documents to ensure they are correct, mathematically accurate, and properly coded
Accounts Clerk Job Description
- Financial statement review, account analysis, journal entries
- Processing and reviewing payroll through the use of ADP payroll services and in partnership with HR
- Ensuring the timely and accurate application of cash receipts and disbursements
- Processing and monitoring travel and entertainment and purchase card systems, including follow-up with employees and cardholders as applicable
- Gathering purchase orders, charge slips, sales tickets, and preparing payments
- Recording of transactions in the general ledger
- Ensuring compliance with accounting policies
- Providing support for other ongoing tasks and special projects
- Ensure timely and accurate processing of invoices
- Code as necessary and enter data into appropriate ledgers
- Maintain invoice and documentation files
- Interact with vendors and employees in professional manner
- Special projects as they relate to AR information
- Provide General Administrative Office Support (phone redirection, mail, faxes, petty cash & visitors )
- Check, approve, and enter all vouchers into the system for payment
- Analyze vendor accounts
Accounts Clerk Job Description
- Take day to day operational decisions on technical matters
- Prove the correctness of the Client’s records by completion of complex reconciliations, investigating and clearing any issues arising
- Produce analyses and prepare management information for use by Senior Management, both inside and outside Client Accounting
- Ensure that documents and transactions are correctly authorised, complete and accurate
- Take responsibility for and control information and payments for despatch to internal/external customers in the more technical and sensitive areas
- Undertake technical investigations and provide advice to management and customers on the appropriate course of action
- Initiate and/or control the preparation of accounting entries and/or other records, including justifying to management decisions taken on unusual or major items
- Provide effective, proactive support for the section by seizing opportunities to improve processes and systems where appropriate, providing technical assistance in projects and in the implementation of new systems and processes
- Minimum 2 years industry (or related) experience in Retail/Wholesale environment
- The ability to work autonomously in a team
- Reviews accounts for collection efforts
- Administrative office tasks when needed
- Accounts receivable background preferred
- Vendor statement review / reconciliation and ongoing communication with Supervisor
- Minimum of 2 years experience in accounts receivable with primary background in collections and dispute resolution
- Must be proficient in Word, Excel, Outlook and 10 keypunch
Accounts Clerk Job Description
- Closes inmate accounts prior to the release of an inmate
- Maintains strict control of all equipment and supplies used in performance of duty especially those items that could be used for illicit purposes
- Apply credits to vendor invoices
- Reconcile daily batch postings to actual entries in order to identify and reconcile any discrepancies
- Identify, research and ensure timely processing of payments, errors and corrections
- Answer inquiries regarding invoices and accounts
- Contact vendor to obtain invoices
- Invoice review
- Communicate with internal customers and outside vendors
- Maintain vendor database
- Administration and execution of accounts payable function
- Must pass background check, drug screen
- Minimum of 3 years relevant experience (credit card experience a plus)
- Experience with MS Word and Advanced Excel skills
- ERP experience (JDE Oracle a plus)
- Ability to produce error free work, while working under strict deadlines
Accounts Clerk Job Description
- Manage and maintain data entry of invoices for specified letter range on a timely manner
- Sort and match invoices to the respective check requests
- Handle invoices for satellite divisions and other locations
- Review merchandise invoices that have been processed
- Assist with other special projects as assigned by the Manager
- Processing invoices for payment from multiple different entities
- Review invoices and attach documentation
- Print and obtain signatures for approval
- Exercise judgment in evaluating completeness and accuracy of high volume invoices submitted for payment
- Accurately and quickly input data into a computer and detect and correct data entry errors at time of entry with PO matching, posting, open AP filing, matching checks with open AP and filing of paid invoices
- Two (2) years of progressive clerical experience with emphasis on fiscal and accounting duties
- Must be able to deal with people in a variety of changing and complex situations
- 3+ years experience with Accounts Payable a Must!
- 3-4 years of previous A/P experience required
- Ability to properly manage batch A/P processing in a timely manner
- Ability to meet the financial and calendar deadline