Scanning Clerk Job Description
Scanning Clerk Duties & Responsibilities
To write an effective scanning clerk job description, begin by listing detailed duties, responsibilities and expectations. We have included scanning clerk job description templates that you can modify and use.
Sample responsibilities for this position include:
Scanning Clerk Qualifications
Qualifications for a job description may include education, certification, and experience.
Licensing or Certifications for Scanning Clerk
List any licenses or certifications required by the position: WIC
Education for Scanning Clerk
Typically a job would require a certain level of education.
Employers hiring for the scanning clerk job most commonly would prefer for their future employee to have a relevant degree such as High School and Associate Degree in Education, General Education, Accounting, Department of Education, Associates, Business/Management, Finance, Finance/Accounting, Business Education, Health
Skills for Scanning Clerk
Desired skills for scanning clerk include:
Desired experience for scanning clerk includes:
Scanning Clerk Examples
Scanning Clerk Job Description
- Scanning of incoming paper invoices
- Validation of scanned invoices
- Archiving of invoice batches
- Preparing and sending rejection letters to suppliers
- Documents administration (sorting, scanning, archiving)
- Responsible for scanning all As-laids, Field Notes, Service Sketches, Construction Job Cards/Street Service Tickets for uploading to iViewer
- Responsible for Document Tracker mailbox, completing corrections, deletions and updates to iViewer as directed by company crews, EA’s and locate service providers
- Responsible for administration of Failed report and exception mailbox, for purpose of re-uploading to iViewer
- Update and correct company paper records
- Responsible for working Reports listings from iViewer and Document Tracker
- File all As-laids, Field Notes, Service Sketches and Construction Job Cards/Street Service Tickets
- Maintain GABBS room, ensuring the organization and accuracy of all filed records
- Identify issues and problems with Bulk Uploader, iViewer and Document Tracker, creating Change/Helpdesk tickets
- Write and execute test scripts for Document Tracker and iViewer
- Complete special one time requests as directed by Supervisors or Managers of Distribution Planning
- Assist with transfer of scanned as-laids files for processing by Admin clerk for the municipalities
Scanning Clerk Job Description
- Prepping employee record documents for scanning
- Scanning documents to employee records
- Completing verification process to ensure accuracy of document scanning
- Providing support for corporate front receptionist desk and switchboard
- Providing other clerical assistance as needed or requested
- Maintain GABS room, ensuring the organization and accuracy of all filed records
- Fill in at multiple accounts for employees who are out on scheduled and unscheduled absences
- Prepare file packets for entry into optical imaging system by removing staples, paper clips, duplicate
- Main duties will include filing and scanning files/work orders into Client’s database
- Associate will pay great attention to detail, and possess efficiency/accuracy in their work
- Collaboration with other team members in the Novitex Print Center
- 1+ year of experience working in an office setting or as a restaurant server
- Minimum of 6 months copy and scanning experience
- Willingness to travel to multiple sites in Metro Detroit, Ann Arbor, Lansing and Grand Rapids - this is required
- Have a stable work history
- Performing other office related duties as needed
Scanning Clerk Job Description
- Maintains accurate documentation of invoices for processing and storage
- Excellent reading and writing skills and good verbal communication skills
- Operate network high speed production scanner
- Perform document scanning and imaging tasks
- Utilize different research tools to located and validate client information
- Proactively determine assistance needs of employees
- Problem solving orientation towards meeting customer needs
- Honors confidentiality
- Prepare stock cards for all new and used vehicles
- Receive and process all paperwork from the F&I departments
- Proven experience to read and understand Distribution Records
- Maintain accuracy of required reports and metric logs
- Big Spring, TX 2 vacancies
- Strong keyboarding and windows environment PC skills required (Word, Excel and PowerPoint preferred)
- Associate Degree or at least 2 years undergraduate studies
- Critical thinking skills with ability to quickly capture new process
Scanning Clerk Job Description
- Submits all extended warranty contracts
- Ensures all the proper registration paperwork is sent out to be registered within a 24 hour period (including cutting checks if necessary)
- Prepare all trade-in information
- Handle paperwork for all wholesale and swap deals
- Maintaining the used car book (RMV)
- Follow up on all payoffs to ensure a quick return of title
- Scanning car sale information for 16 stores
- Deposit checks through RDS
- Scanning invoices into system database - high volume
- Filing old invoices
- Ability to engage clients and decision makers
- Availability to work flexible schedule to meet changing business needs
- Strong attention to detail, accuracy and follow through skills
- Able to work independently with some direction
- Applicants must hold a high school diploma or its equivalent
- Practical knowledge of Microsoft Word
Scanning Clerk Job Description
- Ensure the accuracy and timeliness of scanned documents
- Enter all scanned information into the system for processing
- Ensure that all scanned documents are indexed correctly
- Request additional information as required by policy
- Achieve the established production standards
- Achieve the established accuracy standards
- Prioritize and organize the work flow
- Answer overflow calls
- Ensure all scanning is completed in a timely and accurate manner and in accordance with the scanning protocols
- Identify and recommend any improvements to the scanning process
- University degree or students of final year
- Report generation experience desired
- Proven knowledge of Numeric 6,000 - 8,000 KPH
- Well-founded grasp of Alpha 8,001 - 10,000 kph
- Quality experience with MS Outlook
- Deep understanding of collating