Account Payable Clerk Job Description
Account Payable Clerk Duties & Responsibilities
To write an effective account payable clerk job description, begin by listing detailed duties, responsibilities and expectations. We have included account payable clerk job description templates that you can modify and use.
Sample responsibilities for this position include:
Account Payable Clerk Qualifications
Qualifications for a job description may include education, certification, and experience.
Education for Account Payable Clerk
Typically a job would require a certain level of education.
Employers hiring for the account payable clerk job most commonly would prefer for their future employee to have a relevant degree such as High School and Associate Degree in Accounting, Finance, Education, Associates, Business, Technical, Business/Administration, Science, General Education, Accountancy
Skills for Account Payable Clerk
Desired skills for account payable clerk include:
Desired experience for account payable clerk includes:
Account Payable Clerk Examples
Account Payable Clerk Job Description
- Record receipts in SAP
- Additional duties as requested by or for Accounting Manager and/or CFO
- Assist with other accounts payable clerical duties as needed
- Interact with site managers and vendors in-person and on the telephone
- Research problems and provide consistent follow-up
- Working with account support representatives to address customer billing issues (credit memos, account balance issues, etc)
- Managing company cards – Order new cards, monitor individual and company credit limits
- Preparing month-end journal entry based on credit card statement
- Recording check receipts and deposit at the bank
- Recording month-end accrual entries to account for checks written from the “licensing” checkbooks
- Minimum of 1 year account payable working experience
- 2+ years of related Account Payable experience
- Experience using accounting and financial management software
- Selects invoices for payment based on office policy
- Codes invoices to correct cost centers by analyzing invoice/expense reports
- Pays vendors by monitoring discount opportunities
Account Payable Clerk Job Description
- Maintaining all accounts payable reports, spreadsheets and corporate accounts payable files
- Review and submit payable detail in exp.o Accounting system, ensuring overhead expenses are allocated to the correct cost center, operational costs are matched against the appropriate provision, and Tax is accounted for
- Maintain a filing system in accordance to internal and local document retention policies
- Handling AP/AR accounts
- Developing and and managing financial reports and accounting statements
- Analyzing data, processes and procedures currently in place, and organizing within systems already in place
- Contribute to maintain good relationships with suppliers (Shipping lines, Agents, Hauliers, etc)
- Understand the department process flow, and look for best practices to improve operational efficiency and productivity
- Use Exp.o accounting to ensure accurate passing of Ocean Import vendor invoices
- Use EI systems to manage accounting exceptions – Under / Over protection of costs
- Minimum education of MBO-level 3
- Knowledge of general ledger accounts
- Bachelor degree or higher in accounting, finance or related
- High School Diploma or higher degree required
- Minimum 4 years in accounts payable or related accounting functions required
- Ability to read, write, and speak fluently in English language required
Account Payable Clerk Job Description
- Preferred experience with Microsoft Office Teams and Outlook specificall
- Assist with resolving accounting issues highlighted by daily reports (INB, BNP, Buckets, and queries)
- Use Vendor Statements to ensure all invoices have been received & passed and ensure good communication with EI Accounts team
- Monitor LHR-Purchase invoices mailbox
- AJAX Report – LHR Branch (all depts)
- AP issue resolution/customer service for assigned communities
- Verify, reconcile, and enter invoices into system
- Verify vendor statements to accounting system
- Assist accounting department with various clerical duties as needed
- Assign GL coding to invoices
- Self-motivated, professional, ability to multitask, and work well under pressure
- 2+ years Accounting and payroll experience preferred
- Knowledge of basic account concepts, practices, and procedures
- High school diploma required, Associate or Bachelor's Degree in account preferred
- 2 years minimum experience in accounting or related field in finance
- MUST HAVE experience with Great Plains software system
Account Payable Clerk Job Description
- Scan and attach invoices in Oracle
- Maintain Open Payables
- Contact vendors for W-9 and ACH information
- Void checks as necessary
- Assist in the annual 1099 form preparation
- Assist manger with Sarbanes-Oxley testing and maintenance
- Performs job duties with high degree of accuracy and attention to detail
- Other duties as requested and/or determined
- Perform all aspects of the AP/AR functions by invoice processing in ERP
- Customer and Vendor Relations, and other related matters
- Critical thinking skills and common sense, a must
- Minimum of 1 year account payable work experience
- Ability to multi-task and effectively prioritize a demanding workload
- Effective interpersonal and written and verbal communication skills English and Dutch
- Match invoices, delivery slips to purchase order comparing prices, quantities ordered, received and billed
- Prepare manual and weekly checks, get appropriate signatures, and file all back-up
Account Payable Clerk Job Description
- Provides accounting assistance to managers and operations staff
- Reconcile monthly vendor statements to ensure that all invoices are processed timely
- Research and resolve any outstanding balances on vendor accounts
- Perform collection communications to ensure customer invoices are paid timely
- Communicate effectively, both verbally and in written form, with department co-workers and internal customers
- Work with vendors to obtain more favorable credit terms
- Preparing of monthly Accruals accurately for expenses for invoice not received
- To process 3rd party supplier invoices by scanning through to Inspyrus, acquiring invoice, coding and proceeding invoice to approval workflow
- To support teams with processing employee expense claims in concur
- Carry out the entry and proceed with the payment of all expense reports
- Strong technology and computer skills required
- Create month end statements and correctly match invoices to statement details
- Answer telephones and record messages accurately
- Ability to operate fax, scanner, copier, telephone, adding machine, calculator
- Minimum 1 year experience with MS Office Products
- Experience multi-tasking in a fast paced, detail-oriented environment