Conference Planner Cover Letter

In response to your job posting for conference planner, I am including this letter and my resume for your review.

Previously, I was responsible for support in terms of technical expertise and administration for a range of projects, including strategic planning, land use planning, environmental, and master planning.

Please consider my experience and qualifications for this position:

• Awareness of social media and its use to conferences and events
• Familiarity with meeting technologies, including participant internet access, web-based meetings (i.e., WebEx), video conferencing and conference calls
• Experience coordinating large-scale events
• Familiarity with event registration software
• Full knowledge of Microsoft Office suite including solid skills in excel and powerpoint
• Capable of working with internal and external teams and partners
• Industry professional with excellent knowledge and thorough comprehension of event location analysis, logistics, and management of events from conception to completion
• Very strong computer skills and knowledge of office technology/equipment, including AV systems

I submit this application to express my sincere interest in the conference planner position.

In the previous role, I was responsible for support in terms of technical expertise and administration for a range of projects, including environmental planning, land use planning, and master planning.

Please consider my experience and qualifications for this position:

• Room set up and cleanup by stacking/setting out chairs, tables
• Set up of guest apartments
• Organize inventory closets
• Occasionally reaching above shoulders
• Independently manage all aspects of participation in and execution of conference presence for Gilead’s Managed Markets team
• Conference management to include strategic partnership and collaboration with stakeholders, budget management and optimization, vendor management, collaboration and partnership with peers within the Event Planning Team, and management of meeting registration, accommodation, and ancillary meeting requests for Gilead participants
• As needed, manage and collaborate with internal and external cross-functional partners on the design and production of exhibit booth, promotional materials, invitations and program materials for delivery to key customers and events
• Meet with conference organizers to ensure Gilead is informed on latest conference protocol for the association

In response to your job posting for conference planner, I am including this letter and my resume for your review.

In the previous role, I was responsible for information on guest services as well as meeting rooms benefits and features (ie wireless internet, complimentary cyber café, business center).

Please consider my qualifications and experience:

• Willingness to support and serve as a building “First Responder” in emergencies
• Skill in the preparation of correspondence and reports using a personal computer knowledge of effective office procedures
• Highly skilled in MS Office Suite, especially Word, Excel, and Outlook
• Experience building, marketing, and developing customer client base (building a business)
• Experience with analysis, negotiation, and implementation of hotel, restaurants, catering and ground transportation group contract agreements that result in cost reduction and increased customer satisfaction
• Able to visualize and implement new methods and systems to enhance department capabilities
• Proficient in internet and computers usage
• Strong team player with a high commitment to quality work

I submit this application to express my sincere interest in the conference planner position.

Previously, I was responsible for input into Sales and Operations Planning and provide information about feasibility of the plan in terms of capacity and material planning.

I reviewed the requirements of the job opening and I believe my candidacy is an excellent fit for this position. Some of the key requirements that I have extensive experience with include:

• Strong organization skills, time management skills and project management skills
• Strong interpersonal skills to work effectively with Senior Management, internal community and external providers
• Have prior conference or event planning experience, preferably in higher education
• Have experience working in Cvent
• Be proficient in spreadsheet and word processing applications
• Possess computer literacy skills
• Knowledge of campus facilities space reservation policies and procedures
• Moderate lifting of boxes, tables, chairs, (moving of 20 lbs pounds or more)

I submit this application to express my sincere interest in the conference planner position.

Previously, I was responsible for autoCAD drawings to the on-site team in support of planning and move projects.

My experience is an excellent fit for the list of requirements in this job:

• Develop and implement event timelines and action plans developed in collaboration with cross-functional partners
• As needed, produce pre-event communications and post-event analysis including event analytics, identifying gaps and areas of opportunity, and drive recommendations for change to streamline and improve overall efficiencies
• Manage budget and monthly accruals associated with the respective events executed and tasked with making budgetary decisions based on experience and perceived value
• As needed, conduct site visits and evaluate vendor services and venues according to industry standards and stakeholder requirements and communicate and gain buy-in on recommendations
• Evaluate and update or establish procedures relating to SOP maintenance around key activities for events to improve overall efficiencies, streamline execution and measure effectiveness
• Mentor less experienced employees on event planning, logistics and project management
• Will also have responsibility for strategic projects that impact the broader team and organization
• Certified Trade Show Marketer (CTSM) or Certified Meeting Professional (CMP) or equivalent certification – preferred