Administrative Aide Resume Samples
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Administrative Aide Resume Samples
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GM
G Murray
Gretchen
Murray
1607 Ward Road
Chicago
IL
+1 (555) 720 9692
1607 Ward Road
Chicago
IL
Phone
p
+1 (555) 720 9692
Experience
Experience
Boston, MA
Administrative Aide
Boston, MA
Padberg LLC
Boston, MA
Administrative Aide
- Assist Work Assignment Coordinator (WAC) during storms using Outage Management System (OMS)
- Research information request from project managers, supervision, and management
- Ensure received oil sample paperwork identification for correctness (e.g. sample IDs match syringe and bottles identified on paperwork)
- May provide proofreading and formatting assistance on various departmental documents and communications
- Manage department emails, create and send reports and process US mail and pony mail
- Within established guidelines may assist in the monitoring of agency revenues and expenditures
- Communicating daily with Planning Supervisors and Hub Managers regarding status of incoming and outgoing work order packages
Phoenix, AZ
Administrative Aide-irvine
Phoenix, AZ
Rice-Weber
Phoenix, AZ
Administrative Aide-irvine
- Prepares general correspondence and maintains general files. Answers telephone, taking and relaying messages. Receives, sorts, and distributes mail
- May work closely with immediate supervisor in tracking timeliness of performance appraisals and preparing documents related to personnel actions
- May establish and maintain records of equipment, including a log of equipment service dates
- Gathers statistics and general data; reviews and combines this information into established reports for use within and outside the unit. Such reports may be in spreadsheet or graphical formats, or narrative-style word documents. May be responsible for verifying data gathered, such as matching supplier invoices against file copies
- Maintains employee directory and related data pertaining to employees assigned to the unit, including company resumes. Tracks paid-time-off hours charged and maintains schedule of future hours to be taken
- May obtain basic data for completion of the unit’s overhead budget and prepare associated recurring reports
- Reviews time reports to verify accuracy of hours worked and Job#/WBS charges. Follows up to ensure timely processing of corrections
present
Chicago, IL
Administrative Aide-fullerton
Chicago, IL
Kris, Anderson and Reynolds
present
Chicago, IL
Administrative Aide-fullerton
present
- Creates and maintains a safety conscious work environment by leading and influencing others to follow Edison safety protocols and safe work practices
- Manage Design Contractor Hub inboxes
- Performs other duties and responsibilities as assigned
- Prepare contractor Work Assignments (CWA)
- Research information request from project managers, permit, coordinators, etc
- Calendars meetings, schedules and coordinates meetings, conference calls, prepares agendas, and discussion materials
- Inputs/updates online Service Request using DM (Design Manager) (e.g. contact information, billing information, type of Service Request, time frames, project details)
Education
Education
Associate’s Degree in Independence
Associate’s Degree in Independence
Hofstra University
Associate’s Degree in Independence
Skills
Skills
- Ability to maintain confidentiality, use good judgment and sensitivity
- Skilled in general administrative work and the ability to effectively prioritize a variety of work and ensure completion of all tasks within the time allotted
- Knowledge of principals of managing and coordinating a variety of administrative functions efficiently
- Ability to perform general administrative tasks involving organization, the use of judgment and requiring accuracy and speed; develop clear and comprehensive reports; maintain confidentiality; understand, interpret, and apply appropriate rules, regulations and written directions to specific situations
- Ability to maintain physical condition appropriate to the performance of assigned duties and responsibilities that may include sitting for extended periods of time and operating assigned office equipment
- Ability to handle multiple job tasks and meet strict deadlines
- Skilled and experienced in the facilities maintenance or management field of work or in the construction industry with a working knowledge of building systems; familiarity with and the ability to work effectively with: maintenance workers; trades workers; engineers; architects; project managers; and other administrative staff
- Skilled with: Excel; Microsoft Word; Power Point; Time Force, payroll processing software or similar software product; AiMs work order management system or other facilities maintenance software for work order preparation and tracking
- Knowledge of modern office practices, time management, and procedures, including business correspondence, record keeping and filing systems, and office equipment
- Knowledge of Federal, State and local agency operations and policies – especially related to purchasing and procurement
8 Administrative Aide resume templates
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1
Administrative Aide Resume Examples & Samples
- Perform a broad range of clerical, secretarial, and general office duties including those of a confidential nature
- Respond to inquiries displaying a comprehensive knowledge of the departmental offerings and policies
- Assist with the prioritization of office activities
- Compose letters and correspondence
- Perform general word processing, spreadsheet and data entry duties utilizing intermediate-level functions
- Monitor moderately complex budgets and/or grants
- 2 years of office experience (with High School diploma). 1 year of office experience (with Associates degree)
2
Administrative Aide Resume Examples & Samples
- Work Schedule: 4 x 10's
- Work Days: Mon. - Thurs. (with every Friday off)
- Must have excellent Excel - Intermediate to Advanced level skills
- Some familiarity with corporate training and safety a plus but not required
- Typing and phone skills
- Very detail oriented / fast learner / eager to help attitude is required
- Able to work within a small team of 3-5 but also must be able to work independently and stay focused
- Help support client supervisors and employees with tasks in client proprietary system(s)
- Work in proprietary client system and database to track employee's corporate training and specialized training by title, job type, seniority, etc
- Check and verify training completion
- Check and verify correct annual training assigned to all levels of employees in the organization - from VP to Welders
3
Administrative Aide Resume Examples & Samples
- Provides NYSHIP training support; including outreach, scheduling, development of training materials and documentation
- Assists with employee onboarding and staffing services; including program security provisioning, equipment requests, evaluation tracking
- Provides systems analytics to management, recommending process improvements and/or program changes when needed
- Ensures that the enrollee and HBA assistance telephone lines are adequately staffed and all customer service programs are operational and functioning properly
- Assists in the preparation of monthly narrative and statistical reports
- Prepares drafts of NYSHIP letters, memos and procedures for management review
- Assists with testing of NYBEAS system changes
4
Administrative Aide Resume Examples & Samples
- Act as the Bureau Security Coordinator
- Experience using workflow system applications
- Experience assisting with human resource administrative activities
- Strong partnering and collaboration skills
- Experience using Microsoft Office applications including Word, PowerPoint and Excel
5
Administrative Aide-chino Resume Examples & Samples
- Responsible for obtaining and processing incoming work through data entry
- Responsible for handling and finalizing routine assignments to ensure timely completion
- Prepare agendas, take meeting notes, distribute mail, receive visitors, make and receive telephone calls, prepare travel arrangements, maintain appointment calendars, ordering office supplies, filing and tracking files
- Maintain a safety conscious work environment by following Edison safety protocols and safe work practice
- Must have experience with Microsoft Word, Excel, and PowerPoint
- Demonstrated experience managing manager/supervisor calendars, including coordinating, scheduling, and planning meetings, appointments, and conferences using Microsoft Outlook (or an equivalent application)
- Demonstrated experience working in a multi-task environment, taking direction from multiple staff with minimal supervision
- Demonstrated experience checking the accuracy of information/data
- Demonstrated experience responding to and routing internal and external customer calls/inquiries
- Demonstrated experience creating, editing, and formatting written correspondences, presentations, and reports with accurate typing and spelling and thorough knowledge of grammar, sentence structure, and punctuation using tools such as Microsoft Word, Excel, Access and PowerPoint
- Demonstrated ability to make sound decisions on routine matters
- Demonstrated ability to work independently and in a team environment
- Demonstrated ability to exercise discretion, use good judgment, and handle highly confidential material in a responsible manner
- Demonstrated ability to integrate work across relevant areas, develop the business and services to enhance customer satisfaction and productivity, manage risks appropriately, develop and execute business plans, manage information, and provide exceptional service to internal and external customers
- Demonstrated effective resource and project planning, decision making, results delivery, team building, and the ability to stay current with relevant technology and innovation
- Demonstrated strong ethics, influence and negotiation, leadership, interpersonal skills, communication, and the ability to effectively manage stress and engage in continuous learning
6
Administrative Aide-fullerton Resume Examples & Samples
- Prepare contractor Work Assignments (CWA)
- Manage Design Contractor Hub inboxes
- Research information request from project managers, permit, coordinators, etc
- Files electronic and paper documents, including processing invoices, contracts, supply orders, purchase requests, ledgers, and expense reports
- Inputs/updates online Service Request using DM (Design Manager) (e.g. contact information, billing information, type of Service Request, time frames, project details)
- Performs work order package breakdown into necessary post-planning packages, gather information for Planner field visit and design of project, and ensure completeness of work orders and/or resolve work order problems
- A combination of formal education, training, and experience to gain knowledge, skills, and abilities generally equivalent to those possessed by a high school graduate
- Demonstrated experience filing electronic and paper documents
- Demonstrated experience with Microsoft Word, Excel, PowerPoint, Access, and SAP to create and edit reports, graphs, schedules, matrices and convert information from one format to another
- Demonstrated experience using Project Tracker
- Demonstrated experience calendaring meetings, including scheduling and coordinating meetings and conference calls
- Strong oral and written communication skills, including editing proper sentence structure, grammar, spelling, and punctuation
- Ability to provide exceptional service to internal and external customers
7
Administrative Aide Resume Examples & Samples
- Supervise staff within operational support; a team of 2 commercial truck drivers and 2 laborers
- Oversee OTDA office moves on-site
- Act as the Agency liaison between OTDA and the NYS Records Center
- Perform daily activities of the OTDA Records Management to include maintaining the filing system and palletize filled boxes for shipment to the NYS Records Center
- Prepare and edit draft correspondence and other documents
- Contract manager for OTDA’s trucking contract including ongoing Minority and Women Business Enterprise (MWBE) contract monitoring
- Coordinate commercial trucking shipment pick-ups and trucking schedules
- Assign orders from Forms and Inventory Database to staff, close out orders, and adjust quantities as needed in the system
- Coordinate transportation of OTDA Fleet and schedule fleet vehicle maintenance as needed
- *Candidates should reference posting #17-009 when submitting an application. If submitting electronically, please reference posting #17-009 as part of your subject line
8
Administrative Aide Resume Examples & Samples
- Provides administrative support for daily business office operations through managing phone, e-mail correspondence and inquiries
- Verifies, reconciles and process for payment all vendor and material invoices
- Handles vendor inquiries on invoice payments including research payments in oracle or company Accounts Payable system
- Performs general typing of requisitions, reports, letters, memos, and other related corresponsdance
- Performs administrative duties for co-workers in their absence
- Establishes, maintains, revises and updates departmental or plant databases
- Maintains office supply inventory, various office files, bulletin boards, fax machine, copiers, and conference room schedule
- Inputs Daily Fuel reports and reconciles monthly fuel inventories
- Processes and maintain all records associated with personnel (promotions, transfers, new hires etc)
- Processes and maintain all records associated with purchase requisitions, purchase orders, contractor timesheets, actual expenditures and invoices
- Maintains a thorough knowledge and companies policies, procedures and union agreements
- Inputs work orders and purchase requisitions into SAP
- Process payroll using on-line time system; including input time, make time corrections, review time sheets for accuracy, print time and overtime reports
- Distributes mail, faxes, and newsletters
- Uses computers, software programs, and office equipment to perform a variety of administrative and technical tasks as assigned
- Arranges, participates in, and implements, as directed, conferences and committee meetings
- Able to meet and communicate with the public and staff using tact and poise
- Able to maintain confidentiality, use good judgment and sensitivity
- Associates Degree or related equivalent technical degree
- Two years of job-related experience
- Ability to maintain physical condition appropriate to the performance of assigned duties and responsibilities that may include sitting for extended periods of time and operating assigned office equipment
- Knowledge of modern office practices, time management, and procedures, including business correspondence, record keeping and filing systems, and office equipment
- Knowledge of principals of managing and coordinating a variety of administrative functions efficiently
- Ability to perform general administrative tasks involving organization, the use of judgment and requiring accuracy and speed; develop clear and comprehensive reports; maintain confidentiality; understand, interpret, and apply appropriate rules, regulations and written directions to specific situations
- Ability to maintain confidentiality, use good judgment and sensitivity
- Ability to handle multiple job tasks and meet strict deadlines
9
Administrative Aide Resume Examples & Samples
- Skilled and experienced in the facilities maintenance or management field of work or in the construction industry with a working knowledge of building systems; familiarity with and the ability to work effectively with: maintenance workers; trades workers; engineers; architects; project managers; and other administrative staff
- Skilled with: Excel; Microsoft Word; Power Point; Time Force, payroll processing software or similar software product; AiMs work order management system or other facilities maintenance software for work order preparation and tracking
- Skilled in general administrative work and the ability to effectively prioritize a variety of work and ensure completion of all tasks within the time allotted
10
Administrative Aide Resume Examples & Samples
- Field telephone calls and respond as necessary to furnish information, receive data, schedule, plan, and make appointments
- Maintain current calendars on travel/movement of executive management, scheduling moves, meetings, committees, travel
- Process and prioritize incoming mail, making appropriate distribution to executive direct reports and others
- Provide input or service on special projects
- Monitor office equipment as Key Operator for Xerox, facsimile, and printer
- Dictation, transcription, typing and keeping correspondence, reports, and other paperwork/mail current and on schedule
11
Administrative Aide Resume Examples & Samples
- Identification of Measuring and Test Equipment (M&TE) and other instrumentation, manufacturer, model numbers, serial numbers, asset IDs, and equipment owner information
- Creation of new assets and owner records (data entry) in the Laboratory Information Management System (LIMS) database system application
- Creation of work order records in the database system and printing traveler reports
- Staging of equipment with work order traveler reports for transfer to the Lab or Vendor desk
- Administrate equipment shipping by updating and completing database system work orders, pairing calibration reports with equipment, and printing shipper document reports
- Ensure correct owner and delivery location appear on the shipper report documents
- Preparation and distribution of routine recall reports of Laboratory standards due for calibration
- Requests supplies for Processing Area team as required (office supplies, tags, forms, etc.)
- Ensure received oil sample paperwork identification for correctness (e.g. sample IDs match syringe and bottles identified on paperwork)
- Preparation for shipping oil samples to the appropriate Vendor Laboratory for analysis
- Filing of Laboratory Calibration Certificates, shipping documentation, and Oil Sample documentation and updating of tracking spreadsheets
- Work under the direction of Supervisor to resolve issues
- Typically possesses two or more years of experience in an administrative role
- Data entry experience, computer proficiency intermediate
- Ability to lift 35 pounds (equipment)
- Demonstrated experience planning and organizing multiple assignments, tasks, projects, and adjusting to changing priorities
- Demonstrated experience tracking and monitoring data, files, and reports
- Demonstrated experience using office productivity tools to create and edit reports, graphs, and presentations, convert information from one format to another, and generate non-standard reports from business applications/databases
- Demonstrated experience using Microsoft Word, Excel, Power Point, Access, and SAP
- Demonstrated experience filing both electronic and paper files in alpha numeric
- Demonstrated strong oral and written communication skills, including grammar, spelling and punctuation
- Demonstrated ability to work independently, as well as in a team environment
- Demonstrated ability to interact effectively and collaboratively with clients, peers, management, and other organizations both on the phone and in person
- Ability to integrate work across relevant areas within the Laboratory, and Processing Area
- Demonstrate strong ethics, influence and negotiation, interpersonal skills, and the ability to effectively manage stress and engage in continuous learning
- High school diploma or the equivalent combination of education, training and experience
- Intermediate computer skills proficiency, with data entry experience
12
Administrative Aide Resume Examples & Samples
- Process list revocations, list change notices, duplicate score notices, list restoration requests and fee due releases
- Provide backup to Phone Tree staff to provide answers to a variety of questions from New York State employees and the general public about status on eligible lists, candidate address changes and how to use the Eligible List Management System (ELMS)
- Respond to telephone and email requests from New York State agencies, the Business Services Center and Civil Service Staffing Representatives
- Provide administrative support including data entry, records maintenance, transaction processing and information retrieval and verification
- Navigate and utilize various internal systems such as ELMS, NYSTEP and LookUp to verify candidate and employee information
- Prepare forms and correspondence as needed
- Maintain files and procedures in accordance with established policies
13
Administrative Aide Resume Examples & Samples
- Provide input or service on special projects or assist on other projects as necessary
- Monitor office equipment and supplies such as copier, facsimile, and printer
- Preparation of correspondence, reports, and other paperwork. Keep mail current and on schedule
14
Administrative Aide Resume Examples & Samples
- Monitor and support the Fleet Administration and Accident Review Board mailboxes
- Institute a universal understanding of OGS and state contracts
- Provide support in the administration of the NYS Fleet Management System and Statewide Fleet responsibilities in terms of operations and performance
- Provide support in annual reporting, Freedom of Information Law requests, Internal Controls, development of the OGS Business Case, Statewide initiatives and special projects
- Maintain internal policies, procedures, and practices
- Provide support for internal and external OGS websites, attend conferences, trainings and forums as needed
15
Administrative Aide Resume Examples & Samples
- Should related systems, regulations, procedures and requirements change, additional training and/or certifications may be required
- Other combinations of education and work experience, including military, may be considered, however, candidate must demonstrate direct relevance and comparable experience to the job duties noted above
- Frequent verbal and written communication with a variety of individuals, including supervisors, or other program and administrative staff, and entities outside the agency
- Preparation and review of written communication which may be in the form of general correspondence, reports, charts, presentations or electronic-mail (e-mail). The frequency and type of communication is determined by the requirements of each assigned program
- May provide proofreading and formatting assistance on various departmental documents and communications
- Assist in reviewing, designing, revising and controlling agency forms; as well as policy and procedures manuals related to directorate
- Develop and implement methods of data analysis and tabulations of data for analysis. Draw conclusions from analyzed data and recommend action based on results of data. Prepare tables, charts, and reports to describe the analysis and document procedures and analytical methods
- Assist in preparing short-term and long-range work objectives and goals. Assist in the review, evaluation, and analysis of a variety of reports and records specific to the assignment
- May assist in the compilation of data to be used in the preparation and analysis of agency budgetary submissions
- Within established guidelines may assist in the monitoring of agency revenues and expenditures
- May assist in personnel transactions such as position classification activities, the compilation of data and preparation of transmittal correspondence
- Compile background information for investigations, examinations and hearings
- May assist with various activities associated with the different directorate units – purchasing, procurement, budgeting, and financial management/reimbursement
- May assist with the reconciliation of various records to include credit cards, purchasing, travel and other documentation
- May assist with the coordination, development and oversight of service contracts – working with vendors, supervisor and budgeting. Dependent on assignment, this may include assistance in non-military use (NMU) contracts and event coordination
- May be required to work with and maintain records associated with or perform data entry for various data systems such as the Statewide Financial System (SFS) and Maintenance Connection (MC software), a work order program
- Will be required to attend meetings and maintain notes and records from attendance
- May be trained in and assigned to coordinate the automated external defibrillator (AED) program in assigned area
- May assist in maintaining inventory records and requirements such as equipment, other assets and real property
- Will be required to interact with and have frequent verbal, written and in-person communication with many departments and individuals including state and military personnel and supervisors
- Will complete and attend training as required
- May have to travel via various modes of transportation to meet job requirements
- May train and supervise staff
- Schedule adjustments may periodically be required
- Additional hours may periodically be required
- Knowledge of Federal, State and local agency operations and policies – especially related to purchasing and procurement
- Experience with the SFS program and procedures
- Experience with the Work Order programs and procedures
- Experience with the lease and rental programs and procedures
16
Administrative Aide Resume Examples & Samples
- Prepares non-select and declination letters for positions within the Office of Operations
- Prepares on-boarding letters to new employees and attach appropriate documents
- Handles separations for the Office of Operations; this includes, retirements, resignations and transfers
- Create and update employee records in InterTrac, internal tracking spreadsheets and provide multiple types of staffing reports to bureaus upon request
- Communicate staffing changes/updates to other units within the Office of Operations (i.e., ACT Team, supervisor of employee and bureau contacts, IT Liaisons)
- Provide support to perform telecommunications and space program activities for the Office of Operations
- Administers the performance program and performance evaluations using the InterTrac Database for the Office of Operations
- Administers the probations and traineeships for the Office of Operations and tracks for completion. Reviews reports to identify potential issues and brings it to supervisor’s attention
- Responds to general questions in relation to the performance evaluations, probations/traineeships
- Maintains organizational charts and floor plans for the Office of Operations
- Procurement and office support activities
- Research, analyze, locate and identify commodities and services
- Demonstrates flexibility and adaptability
- Able to handle multiple priorities
- Detail oriented, self-motivated and willing to take on new assignments
17
Administrative Aide Resume Examples & Samples
- Perform activities and functions related to employee benefits for DOT employees, including health insurance transactions and management of leave programs
- Provide information for routine time and attendance questions
- Assist employees with questions related to Employee Benefits
- Provide support regarding employee retirements
- Conduct orientations for new employees and process associated paperwork
18
Administrative Aide Resume Examples & Samples
- Assisting with recruitment activities, i.e., drafting vacancy announcements for the GOER website, making requests for canvasses and coding eligible lists
- Developing and maintaining recruitment log and closing recruitment files upon completion
- Managing recruitment files and ensuring that files are purged and sent for archiving
- Assisting in the development of informational materials and other documents for the Human Resources website
- Assisting in the preparation of Human Resources policies and procedures
- Preparing materials for agency manuals, preparing routine correspondence and memoranda, transmitting information
- Responsible for the creation and/or revision of forms for approval for Human Resources use as required
19
Administrative Aide, Senior Project Resume Examples & Samples
- High School Diploma
- 3-5 years of relevant experience
- Good business English and general office practice skills are required
- Demonstrated proficiency in keyboard skills, as well as a working knowledge of MS Windows and related word processing, spreadsheet, and database software, is required
20
Administrative Aide Resume Examples & Samples
- Assigning all projects to NDP&PM personnel and ensuring the dates are current within Project Tracker
- Ensuring all requirements are met in the creation of project packages as well as ensuring the timely processing of submittals Right of Way (RW), permits, tasks, etc
- Processing, submitting, and tracking all supply orders and repair/maintenance orders for the Department
- Handling confidential and sensitive telephone calls, files, documents, and reports
- Acting as the liaison between all Planning disciplines and Project Management organizations
- Calendaring appointments, scheduling and coordinating meetings, and setting up conference calls for the Department
- Producing, creating, proofreading, editing, and formatting reports with Word, Excel, Access, and PowerPoint
- Verify, analyze, and update information in the SAP system
- Maintaining a safety conscious work environment by following Edison safety protocols and safe work practices
- Performing other responsibilities and duties as assigned
21
Administrative Aide Resume Examples & Samples
- Prepare and edit customer correspondence letters and emails regarding essential print jobs
- Utilize SFS to invoice and bill state agencies for printing and mail services as performed and/or outlined in Memorandums of Understanding
- Prepares purchase requisitions as necessary
- Assist in monitoring program expenditures, and prepare correspondence regarding billing including outstanding invoices
- Compile financial data used in the budgeting and analysis for Printing and Mail Operations
- Authorize payment of invoices for Printing and Mail Operations
- Obtain competitive quotes, evaluate and analyze figures, and recommend purchases based on results of data
- Assist in reviewing, designing, and controlling agency forms for agency website; design and implement Central Printing forms as necessary
- Assist in the creation, revision, and analysis of a variety of reports and records specific to Central Printing
- Prepare and edit other draft correspondence and documents
- Train and supervise office staff
- Provide additional support for the Manager and Director of Printing & Mail Operations as needed
22
Administrative Aide Resume Examples & Samples
- Work directly with OSC, Regional and Residency staff and vendors to resolve problems that arise with Purchase Orders (P.O.s), requisitions, vouchers and vendor payments
- Maintain accounts reflecting balances remaining in each account pursuant to the Comptrollers classification of expenditures as prescribed in the Comptrollers rules and regulations
- Creation of P.O.s and Vouchers as needed
- Voucher review and payment approval of all Regional purchase order and requisitions
- Confer with department supervisors or other personnel to discuss department needs
- May supervise lower level clerical staff
- Manage files and records
- Provide phone coverage
- Preferred candidates shall possess excellent written and oral communication skills as well as proficiency in administrative and clerical procedures and systems such as Microsoft Word, Excel, Power Point, and Outlook
- Responsibilities may include serving a role within the Incident Command System to support the department’s response to regional and statewide emergency situations
23
Administrative Aide Resume Examples & Samples
- Directs internal and external customer correspondences to appropriate person/department (e.g. billing, logistics, offline support, etc.) including handling confidential and sensitive telephone calls, files, documents, and reports
- Calendars meetings, schedules and coordinates meetings, conference calls, prepares agendas, and discussion materials
- Generates and process research reports, meter order backlog, inactive lists, pending cancellations, and various other reports
- Receives and reviews customer payments and contracts for accuracy and completeness including updating customer orders online when receiving and processing money
- Creates and maintains a safety conscious work environment by leading and influencing others to follow Edison safety protocols and safe work practices
- Must have three or more years of experience performing thorough administrative, secretarial, and clerical functions
- Demonstrated experience processing purchase request, contracts, and invoices
- Demonstrated experience tracking, processing, and submitting supplies and/or repair/maintenance orders
- Demonstrated experience compiling information and entering data into computer applications
- Demonstrated experience with Microsoft Word, and Excel to create and edit reports, graphs, schedules, matrices and convert information from one format to another
- Strong ethics, interpersonal skills, communication, and the ability to effectively manage stress, engage in continuous learning, and the ability to stay current with relevant technology and innovation
24
Administrative Aide, Box BND Resume Examples & Samples
- Provide timely information to and seek necessary approvals from the P-12 Office of Special Education in key areas, including: human resources, employee relations, recruitment and contractual agreements
- Oversee State reporting and data collection
- Maintain Article 19A school bus driver files and schedule trainings
- Generate and maintain confidential documents and School policies and procedures; and
25
A/A Administrative Aide Resume Examples & Samples
- High School or equivalent required
- Minimum 2 years administrative experience
- Word processing skills and ability to type at least 45 words per minute (passing a typing test will be required)
- Working knowledge with MS Excel, Power Point and Word
- Ability to complete work accurately while meeting schedules. Attention to detail is essential
- A team attitude and be willing and capable to work well with other team members
- A willingness to adapt as position requirements change
- Word processing skills and type at least 45 words per minute (passing a typing test will be required)
- Working knowledge and familiarity with MS Excel, Power Point and Word
- Verbal and written communications skills
- Ability to complete work accurately while meeting schedules - attention to detail is essential
- Knowledge or experience with any of the following is considered a plus
- General administrative work experience and/or Office responsibilities
- Entering information (data) into a computer system
- 3G/MRPII, CITIS, JCALS
26
Administrative Aide Resume Examples & Samples
- Manage department emails, create and send reports and process US mail and pony mail
- Update calendar, file and manage notification process, plan organizing and filing documents in Document Libraries, and develop and maintain file management systems
- Assist Work Assignment Coordinator (WAC) during storms using Outage Management System (OMS)
- Providing calendar maintenance, including independently coordinating, scheduling and planning meetings, conferences and presentations
- Make travel arrangements; consolidate data and generate reports from multiple sources
- Plan, organize, and prioritize multiple concurrent assignments and daily tasks as well as adjust to changing priorities
- Use Design Manager (DM) to identify information needed on Meter Service Requests (MSRs) and various reporting including notifications routed to planning for pole loading
- Create civil requests for notifications and order supplies/equipment
- Interface with other SCE management and personnel at all levels throughout the district and company
- Maintain a high level of confidentiality in correspondence and information shared
- Process meter orders on an as needed basis and work orders utilizing Click Schedule
- Schedule and process emergency work orders utilizing SAP
- Work as a team with management and all district departments; maintain a safety conscious work environment by following Edison safety protocols and safe work practices
- Must have a minimum of three years of experience performing thorough administrative, secretarial, and clerical functions
- Must have a minimum of three years of experience managing manager/supervisor calendars, including coordinating, scheduling, and planning meetings, appointments, and conferences using Microsoft Outlook (or an equivalent application)
- A combination of education, training, and experience to gain the knowledge, skills, and abilities generally equivalent to those possessed by a high school graduate
- Demonstrated ability to interface effectively with customers, peers, and all levels of supervision/management
- Demonstrated experience tracking the progress of projects, tasks, or assignments using a system such as Microsoft Excel
- Demonstrated ability to maintain a high attention to detail and quality of work
- Demonstrated ability to work on multiple concurrent assignments in an environment with frequent interruptions, changing priorities, and tight operating deadlines
- Must demonstrate the ability to integrate work across relevant areas, develop the business and services to enhance customer satisfaction and productivity, manage risks appropriately, develop and execute business plans, manage information, and provide exceptional service to internal and external customers
- Must demonstrate effective resource and project planning, decision making, results delivery, team building, and the ability to stay current with relevant technology and innovation
- Must demonstrate strong ethics, influence and negotiation, leadership, interpersonal skills, communication, and the ability to effectively manage stress and engage in continuous learning
- Additional testing may be required as part of the selection process for this position. If testing is required, you will be contacted by Corporate Test Administration upon passing the resume screening process
- 5206 - EEI Basic Competency Assessment Battery (BCAB)
- Candidates who have previously passed EEI BCAB (5206), may not need to retest for this position
- Applicants who are identified to continue in the selection process will be invited to test via e-mail the week of May 1st and are encouraged to immediately begin preparing for any tests required in this job posting
- We encourage you to immediately begin preparing for any tests required in this job posting
- Link to Study Guides
27
Administrative Aide Resume Examples & Samples
- Must have a minimum of three years of experience performing advanced administrative, secretarial, and clerical functions
- Demonstrated experience processing and preparing work orders/requests, contracts, and invoices in a fast paced environment with time sensitive deadlines
- Demonstrated experience managing document libraries (ie., shared folders)
- Experience scheduling, extracting, updating and managing data from SAP and Click Scheduling or similar software
- Demonstrated experience interfacing with executives, managers, and administrative/executive assistants in person and over the phone
- Demonstrated experience working in a multi-task environment, coordinating, planning and organizing heavy workloads, and adjusting to changing priorities
- Experience creating, preparing, and tracking reports in Excel
- Experience using Microsoft Word, Excel, and PowerPoint
- Demonstrated ability to use discretion and good judgment in handling assignments
- Demonstrated ability to work well under pressure, and perform daily duties with minimal supervision
- Must demonstrate the ability to integrate work across relevant areas, develop the business and services to enhance customer satisfaction and productivity, manage risks and safety appropriately, manage information, and provide exceptional service to internal and external customers
- Must demonstrate effective resource and project planning, decision making, results delivery, team building, and staying current with relevant technology and innovation
- Must demonstrate strong personal mastery, including ethics, influence and negotiation, leadership, interpersonal skills, communication, the ability to effectively manage stress and engage in continuous learning
- Microsoft Word
- Microsoft Excel
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Administrative Aide Resume Examples & Samples
- Must have experience with various types of office equipment: including copy machines, fax machines, and printers
- Must have two or more years of experience performing administrative, secretarial and clerical functions
- Demonstrated experience filing
- Demonstrated experience generating excel spreadsheet reports and timely information
- Demonstrated experience maintaining and tracking inventory
- Must have strong oral and written communication skills, and be customer focused, to understand and appropriately respond to managers' and clients' business needs, and interface effectively and/or collaborate with others
- Demonstrated ability to maintain confidentiality and make sound decisions on routine matters
- Demonstrated ability to take initiative and accountability for the accuracy of information and for achieving results
- Must be proficient with computer hardware and software such as Microsoft Excel, Word, and PowerPoint, SAP, as well as the Internet and Email
- Must demonstrate the ability to manage risks and safety appropriately
- Must demonstrate excellent results delivery, team building, and staying current with relevant technology and innovation
- Must demonstrate strong ethics, influence and negotiation, interpersonal skills, the ability to effectively manage stress and engage in continuous learning
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Permitting Administrative Aide Resume Examples & Samples
- Place IT/facility request’s for any necessities needed by any of the Northern Division Permitting staff IE: Fill out ordering center request forms, keep track of all requests made and ensure orders have been completed
- Receive, review and enter all Orange and San Jacinto Inboxes
- Assist Program/Contract Manager’s by filling out and submit permit applications and maps to various agencies, coloring work order maps, receiving invoices
- Use Design Manager to locate project information, locate job/design number, project location, project completion, and provide accurate information in Permit Tracker
- Must have a minimum of three years of experience performing thorough administrative, secretarial, and/or clerical functions
- Must have experience extracting data utilizing MS Excel
- Demonstrated experience with government agencies, public right of way
- Knowledge of work order drawings, construction drawings, and permitting
- Demonstrated experience managing manager/supervisor calendars, including coordinating, scheduling, and planning meetings, appointments, and conferences using MS Outlook (or an equivalent application)
- Demonstrated experience reviewing and processing incoming/outgoing mail and email, and maintaining files
- Demonstrated experience responding to and routing internal and external customer calls/inquiries as well as receiving visitors
- Demonstrated experience creating, editing, and formatting written correspondences, presentations, and reports with accurate typing and spelling and thorough knowledge of grammar, sentence structure, and punctuation using tools such as Microsoft Word, Excel, and PowerPoint
- Demonstrated ability to maintain confidentiality and handle sensitive information
- Demonstrated experience processing, submitting, and tracking supply orders and repair/maintenance orders
- Demonstrated ability to exercise initiative and perform well under pressure with minimal supervision
- Demonstrated experience using Microsoft Word, Excel, PowerPoint, and Access
- Demonstrated ability to follow Edison safety protocols and safe work practices
30
Administrative Aide Resume Examples & Samples
- Assist Director of Construction with tracking correspondence, responses, assignments and deadlines
- View and assist in keeping the Director’s calendar appointments and schedule meetings/appointments as needed
- Track state-wide Construction vehicle usage and personal car mileage utilizing ExpenseAnywhere and Fleet Management reports
- Organize and prepare travel forms, agendas and handouts for group travel and training
- Maintain NPS and travel budgets
- Independently draft and prepare correspondence and edit documents as needed
- File, respond to in-coming calls and e-mail inquiries. As well as direct inquiries to appropriate staff
- Manage in-coming and out-going mail
- Function as Purchasing Coordinator
- Function as Personnel Coordinator
- Work cooperatively with internal and external staff while exercising a considerable amount of independent judgment in performing duties
- Possess and apply with proficiency Department applications: TADS; ExpenseAnywhere; BI Reporting; EBO; Microsoft Office (Word, Excel, Access Outlook, PowerPoint); Internet Explorer and other applications and programs that are or become utilized by the Office of Construction
- Performing other duties, as required
31
Administrative Aide Resume Examples & Samples
- Prepare Contractor Work Assignments (CWA)
- Manage Design Contractor Hub inboxes and SharePoint sites
- Research information request from project managers, supervision, and management
- Scheduling, updating, taking minutes and action items for meetings
- Generates and process research reports, inactive lists, pending cancellations, and various other reports
- Logging in work orders packages received from contractors and other Tech Planning Hubs into the Pole Tracker database
- Maintaining and filing work orders order packages
- Assigning work order packages to planners for review
- Logging approved work orders into Pole Tracker database
- Ensuring data integrity of the Pole Tracker database by updating
- Creating and changing data in Pole Tracker and Project Tracker databases
- Communicating daily with Planning Supervisors and Hub Managers regarding status of incoming and outgoing work order packages
- Distributing reports to all internal and contractor design resources
- Must have minimum of three years of experience performing thorough administrative, secretarial, and clerical functions
- Demonstrated experience supporting electrical utility distribution service planning group
- Demonstrated experience using Pole and/or Project Tracker
- Bachelor’s degree
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A/A Administrative Aide Resume Examples & Samples
- Well developed verbal and written communications skills
- A team attitude and be willing and capable to work well with other team members and other organizations
- A willingness to adapt as position requirements change and accept reassignment within the organization based on work load needs
- Mainframe computer applications
- 3G/MRPII, DB2, NRWAN, EB Commitment Report Processes, CITIS
- Submarine Design and Construction processes
- Electric Boat's Policies and Security Procedures
33
Administrative Aide Resume Examples & Samples
- Budget Services is also responsible for developing spending plans for the district offices, IBR and a variety of aid to localities (ATL) programs, such as Family Support Services and Family Care; monitoring the use of resources on Personal Service; Non-Personal Service and ATL programs; assisting in allocating and monitoring the use of residential and non-residential development resources; assisting in the development of allocation methodologies for new resources, and the implementation and monitoring of budget initiatives and the agency spending control process
- General administrative support for the Associate Commissioner for Division of Enterprise Solutions, the Director of Budget Services, and the Director of Cost and Revenue Support. Support functions include answering phones, ordering supplies, managing the calendar, etc
- Review and processing of local assistance contracts related to Environmental Modifications, Family Support Services, Individual Support Services, State Aid and other Local Assistance accounts
- Updating and maintaining spending plans related to Local Assistance accounts
- Developing and maintaining tracking logs on key OPWDD initiatives and other agency requirements
- Manage access to file shares and other Budget Services owned applications
- Maintain any necessary contact or distribution lists for accounts, initiatives or team projects
- Data entry into key Budget Service applications
- Extracting data from SFS, Development Plan or other data sources used by the Budget Office in preparation for the development of fiscal analysis
- Management of SharePoint Sites
- Other ad hoc or special assignments that are administrative in nature
34
Administrative Aide Resume Examples & Samples
- Assist in the development and design of EDO documents, forms and other electronic information that may be disseminated to agency and hosted agency members
- Assist in the development and review of EDO procedures and ensure that processes are documented and available on the agency database
- Assist in the development and preparation of short-term and long-term training and office schedules
- Prepare and edit draft correspondence and other training and development documents as needed
- Serve as a primary administrator for the Statewide Learning Management System (SLMS)
- Work closely with Business Unit Representatives and Training Liaisons for a variety of EDO sponsored activities
- Communicate both orally and in written format to a variety of individuals
- Respond to inquiries with information on EDO and agency services, help customers by directing them to forms, information and other services and refer employees and customers to appropriate internal staff or to other agencies as necessary
35
Administrative Aide Resume Examples & Samples
- Employee with one year or more permanent, contingent permanent or 55b/c service in a clerical, secretarial, or office aide title allocated to a Grade 11 or above and eligible for transfer under Section 70.1 of the Civil Service Law; OR
- Candidate must be reachable on the current Civil Service eligible list
- Independently compiles data from various Human Resources systems (PayServ, NYSTEP, HCM, etc.) to be used in the preparation of reports for management needs, special studies, workforce planning, etc. Draws conclusions from analyzed data and recommends action based on the results of data
- Develops and maintains a tracking mechanism using Microsoft Office software to monitor and track recruitment and classification activities. Assists in recruitment and selection of employees by preparing and canvassing eligible lists, organizing and reviewing applications and/or resumes to determine eligibility, handling all aspects of scheduling interviews, etc. Coordinates and administers position specific testing such as keyboard performance testing, when required
- Assists with new employee orientation activities. This includes ensuring all mandatory training requirements are met, providing an overview of health benefits, time and attendance policies and HESC specific policies, assisting and directing new employees to proper staff on issues relating to space, building access, and other information pertinent to employment with HESC. Reviews changes in applicable laws, rules, regulations, policies, procedures or negotiated agreements which affect the terms of employment and update all orientation related documentation
- Assists with HESC’s position classification activities by compiling necessary data, reviewing information received to ensure appropriateness for titles being sought and preparing transmittal correspondence, tracking progress and updating files with each action
- Compiles confidential background information for grievance and disciplinary hearings and prepares correspondence related to such hearings
- Maintains an active role in the review, design and maintenance of BHRM related forms, policies, procedures and manuals to ensure information remains current, applicable and accessible
- Functions as a Statewide Learning Management Systems (SLMS) administrator and backup for mandatory training and other HESC training programs. Assists with running and monitoring participation and compliance reports for all training courses and programs
- Assists the Training Director with the preparation of training documents, training announcements, and researching and identifying training opportunities based on agency needs
36
Administrative Aide Resume Examples & Samples
- Drafting communications for vendors and corresponding with the vendor and customer agency community
- Preparing training materials to provide to staff on a regular basis along with customer agencies as guidance
- Performing follow up reviews and quality assurance checks on processed transactions
- Reviewing current business processes and researching alternate methods
- Creating standard work documents, analyze periodically for effectiveness and update as necessary
- Monitoring shared mailbox and distributing work timely and appropriately
- Maintaining compliance with service line specific requirements (trainings, capacity calculator, etc.)
37
Administrative Aide Resume Examples & Samples
- · 5206 - EEI Basic Competency Assessment Battery (BCAB)
- · 4117 – SCE Word Test (2010)
- · 4118 – SCE Excel Test (2010)
- · Applicants who are identified to continue in the selection process will be invited to test via e-mail and are encouraged to immediately begin preparing for any tests required in this job posting
- · Comments
- Visa Sponsorship - Candidates for this position must be legally authorized to work directly as employees for any employer in the United States without visa sponsorship
- Policy Statement for Protected Veterans and Individuals with Disabilities
38
Administrative Aide Resume Examples & Samples
- General administrative support for the Director of Data Management and Performance Metrics, the Director of Strategic Planning and Performance Management, Director of Medicaid Data Analysis, as well as LEAN and IT Liaison support. Support functions include answering phones, ordering supplies, managing calendars, etc
- Review and maintain projects database; creating reports and updating for project status
- Review work products for consistency, accuracy and group branding
- Develop and maintain tracking logs on key OPWDD initiatives and other agency requirements
- Manage access to file shares and other DMPM owned applications
- Data entry into key DMPM applications; expertise in Excel, Word, Access are critical; preferred candidate will have strong communication skills with attention to detail
- Extract data from data sources used by the DMPM in preparation for analysis
- Manage SharePoint Sites
- Coordinate travel arrangements and prepare expense reports
39
Administrative Aide-engineering Resume Examples & Samples
- Maintains employee directory and related data pertaining to employees assigned to the unit, including company resumes. Tracks paid-time-off hours charged and maintains schedule of future hours to be taken
- May establish and maintain records of equipment, including a log of equipment service dates
- May coordinate physical space requirements for the assigned unit. Initiates requests for PCs and telephones, and updates Corporate Directory as appropriate
- May work closely with immediate supervisor in tracking timeliness of performance appraisals and preparing documents related to personnel actions
- May periodically prepare an occupancy report by project or gather information to complete staffing reports for the unit and/or several projects, as directed by immediate supervisor
- Performs other responsibilities associated with this position as may be appropriate
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A/A Administrative Aide Resume Examples & Samples
- HS Diploma/GED or equivalent required
- 2 year degree or higher preferred
- Candidate must demonstrate timely error free word processing capabilities (45 wpm minimum)
- Thorough knowledge of MS Word is required
- Knowledge of SGML,XML, Access and Excel software are preferred
- Well-developed verbal and written communication skills are required
41
Administrative Aide-item Resume Examples & Samples
- 1 Transfer
- Excellent customer service skills and experience with interpreting and explaining established policies and procedures to customers
- Strong writing skills and experience independently drafting correspondence to audiences at various levels internal and external to the organization
- Demonstrates experience with maintaining a high level of confidentiality
- Demonstrates technological proficiency including Microsoft Excel, Word, and Access and ability to create charts, graphs, and other visuals for the presentation of data
- Ability to maintain high volume, highly visible electronic and paper files in a precise and efficient manner
- Demonstrates strong organizational skills and attention to detail
- Demonstrates strong interpersonal skills and ability to work with others
- Ability to flourish in a fast paced environment that requires significant multi-tasking and changing priorities
42
Administrative Aide-irvine Resume Examples & Samples
- Gathers statistics and general data; reviews and combines this information into established reports for use within and outside the unit. Such reports may be in spreadsheet or graphical formats, or narrative-style word documents. May be responsible for verifying data gathered, such as matching supplier invoices against file copies
- Reviews time reports to verify accuracy of hours worked and Job#/WBS charges. Follows up to ensure timely processing of corrections
- Prepares general correspondence and maintains general files. Answers telephone, taking and relaying messages. Receives, sorts, and distributes mail
- May obtain basic data for completion of the unit’s overhead budget and prepare associated recurring reports
43
Administrative Aide Resume Examples & Samples
- Recruitment and hiring efforts including employee orientations, transaction processing utilizing HRIS.net, NYSTEP, preparation of hiring packages, prepare and manage list issuances, postings, clearances and other requests
- Assist with labor relations activities including conducting investigations, grievance handling, disciplinary actions and Labor/Management meetings
- Coordination of Attendance and Leave activities
- Worker’s Compensation case management, utilizing the ARS and Risk Pro program, and Alternate Duty programs
- Assist with scheduling pre-employment physicals
- Assist with Employee Benefits
- Additional assignments as required
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Administrative Aide Resume Examples & Samples
- Assign Discrimination Complaints and Reasonable Accommodations to appropriate staff members
- Maintain databases and enter information for Discrimination Complaints and Reasonable Accommodations
- Maintain Assignment logs for Complaints, Reasonable Accommodations and Counsel’s Office and report out once a month
- Review outgoing correspondence for proper grammatical usage, clarity, program information and conformance to instruction. Ensure that appropriate background material is attached
- Transmit instructions from Director to appropriate staff, orally or in writing and follow up to see that instructions are followed and deadlines are met
- Produce Administrative Action Reports for all local offices and request documentation once a month
- Produce Executive Reports on a monthly basis
45
Administrative Aide Resume Examples & Samples
- Independently audit State and Research Foundation Employee travel reimbursement requests in a timely manner
- Oversee the State and RF payment process
- Primary contact for all third party State and RF Contract Travel vendors
- State and RF Travel Cards Administrator, including all training of new and existing Travel & NET cardholders
- Maintain ESF Travel website
- Maintain a thorough knowledge of OSC/State/RF travel rules
- Communicate ESF travel policies, procedures and guidelines to all ESF personnel through large and small group and individual training, and through written and verbal communication with ESF/RF faculty and staff
- Provide backup documentation as requested from internal and external sources
- Identify process improvement opportunities to support expense report processing efficiencies including electronic submission of expense reports, increase use of travel cards, updates to paper forms
- Work in fast paced environment; maintain large volume of transactions within a timely manner, additional travel-related duties as assigned
- Assist payroll office with review and input of time records, past due time sheet notifications and other miscellaneous tasks
