Trade Show Coordinator Job Description
Trade show coordinator
provides details to Booth Captain at each event and assists sales representation for each event in order to achieve positive results related to key trade show objectives.
Trade Show Coordinator Duties & Responsibilities
To write an effective trade show coordinator job description, begin by listing detailed duties, responsibilities and expectations. We have included trade show coordinator job description templates that you can modify and use.
Sample responsibilities for this position include:
Gain a general understanding of firm culture industry and business objectives
Apply this understanding by building client relationships and working collaboratively to plan and events
Promote client relationships by handling the logistics involved in executing each event - handled both independently and as part of a team
Coordinate the dissemination of marketing collateral and materials to and from events
Research venues and vendors for event use
Manage registration, collateral associated with event
Planning – maintain event schedule and analyze results of events
Perform other duties, as assigned by Sr
Acquire new client accounts by calling corporate prospects and selling to decision makers
Act as a positive representative of the company by sharing information about our list of services and extensive design, project management and brand marketing resources
Trade Show Coordinator Qualifications
Qualifications for a job description may include education, certification, and experience.
Education for Trade Show Coordinator
Typically a job would require a certain level of education.
Employers hiring for the trade show coordinator job most commonly would prefer for their future employee to have a relevant degree such as Bachelor's and Associate Degree in Marketing, Business, Communications, Associates, Education, Business/Administration, Public Relations, Hospitality, Life Sciences, Advertising
Skills for Trade Show Coordinator
Desired skills for trade show coordinator include:
International and military/government protocol
MS Office products
Exhibit/event industry trends and advances
Billing
Business products
Company products and services
/ staying up to date on competitive positioning in the food space in order to differentiate Kerry from its competitors
3M Celum-Synergy digital asset database
3M SGS approval system
Access and Outlook
Desired experience for trade show coordinator includes:
Help to develop outreach materials for e-mail or in-person presentations
Request Exhibitor information such as booth space details, photos, and other references that may be needed in a design proposal
Continue to build a solid pipeline of prospects via email and social media marketing as needed
Schedule appointments between prospects and our Pico Account Managers
Assist in updating sales database and weekly Works in Progress reports
Oversee Regional Trade Show Program (500+ tradeshows/events annually)
Trade Show Coordinator Examples
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Trade Show Coordinator Job Description
Job Description Example
Our company is hiring for a trade show coordinator. We appreciate you taking the time to review the list of qualifications and to apply for the position. If you don’t fill all of the qualifications, you may still be considered depending on your level of experience.
Responsibilities for trade show coordinator
- Arrange hotel accommodations and meeting facilities for corporate personnel, field sales personnel, and other participants at trade shows and sales meetings
- Coordinate equipment orders with Asset Management
- Assist in gathering information on restaurants and entertainment facilities in convention cities and coordinate reservations and arrangements when requested
- Develop attendee list and work schedule
- Recommend, participate in and implement policies and procedures as they relate to Trade Show and Event programs
- Coordinate notification and distribution of meeting logistics to attendees
- Maintain and update show files Reporting per government regulations as a responsibility
- Assist in meeting planning logistics for major meetings, including National Sales Meetings
- Ensure alignment with marketing and marketing communications to ensure tradeshow objectives are clearly articulated and established goals are met
- Manage project timeline for on-time/on-target deliverables, including artwork deadlines and show shipments
Qualifications for trade show coordinator
- Excellent organizational skills and attention to detail is necessary
- Proven ability to work independently from a satellite location is essential
- Ability to prioritize and multi-task in a team driven environment and meet tight deadlines is desired
- Ability to adapt to ever-changing circumstances is necessary
- Ability to think creatively is a must
- Ability to resolve conflicts efficiently and amiably is desired
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Trade Show Coordinator Job Description
Job Description Example
Our company is searching for experienced candidates for the position of trade show coordinator. Thank you in advance for taking a look at the list of responsibilities and qualifications. We look forward to reviewing your resume.
Responsibilities for trade show coordinator
- Create and edit internal department processes related to trade shows and events
- Installation, maintenance and dismantle of trade show booth property and products
- Trade show property staging and participation in customer booth previews
- Provide input for property construction/assembly to accommodate customer needs as defined by Trade Show Specialists/Coordinators
- Shipping logistics for trade show booth property and products – including packing and shipping arrangements (international documentation when required)
- Operation of fork truck – load incoming/outgoing shipments and pull inventory from racking (certified fork truck operator preferred, but not required)
- Day travel throughout the Corning Valley to pick up and deliver trade show items from various facilities and vendors
- Minimal overnight travel to trade show/event venues may be required
- Liaison between TE&D Team and warehouse owner
- Maintain storage options for new/old inventory
Qualifications for trade show coordinator
- Serve as a liaison between internal and outside vendors
- Assist in coordination of vendors for events, including sponsors, transportation companies, hotels, venues, DMC’s
- Work closely with event manager and creative team to identify and create event templates, and collateral, including banners, signage, flyers, brochures, drop cards, invitations, templates
- Safety Operations
- Perform monthly shop inspections and ensure compliance
- Perform quarterly ladder inspections and ensure compliance
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Trade Show Coordinator Job Description
Job Description Example
Our growing company is hiring for a trade show coordinator. Thank you in advance for taking a look at the list of responsibilities and qualifications. We look forward to reviewing your resume.
Responsibilities for trade show coordinator
- Maintain a company-wide conference calendar
- Meet submission deadlines for conferences
- Maintain a company-wide conference plan and budget
- Organize and execute pre-event logistics around conferences and trade shows including registration, booth planning, attendance, materials and affiliated event planning
- Build and maintain relationships with trade show vendors
- Organize events for advocates, customers and advisors
- Tracks and reports on tasks, timelines, and costs for all phases of tradeshow preparation, execution, and evaluation for individual shows
- Coordinates planning, logistics, and paperwork for transportation and delivery of all tradeshow materials by exhibit house and/or selected transportation companies
- Sources and requisitions products, literature, services, materials, booth requirements, graphics, and equipment from vendors for business area’s tradeshows and related events
- Procures and coordinates exhibition services including ordering of related show services, tracking purchase orders, making pre-payments for show services, reconciling post-show invoices, and making final payments
Qualifications for trade show coordinator
- Bachelor's degree or diploma in Communications, Marketing, Business or related discipline OR Diploma and/or certificate from a related field at BCIT (or another college)
- Passion for event planning
- Ability to collaborate and work effectively as part of a team, handle multiple projects simultaneously and prioritize workload
- Excellent organization skills with impeccable attention to detail and follow-up
- Excellent organization/time management skills with the ability to operate and contribute in a strict deadline driven environment
- Enthusiastic team player who thrive in a fast paced, dynamic team environment
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Trade Show Coordinator Job Description
Job Description Example
Our innovative and growing company is hiring for a trade show coordinator. We appreciate you taking the time to review the list of qualifications and to apply for the position. If you don’t fill all of the qualifications, you may still be considered depending on your level of experience.
Responsibilities for trade show coordinator
- Assists with tradeshow budget preparations and is responsible for reporting actual expenses v
- Coordinates tradeshow sponsorships and promotions, including advertising, direct mailings
- Researches, makes recommendations, and purchases giveaways and other branded promotional items
- Provides comprehensive communications to attendees and management on tradeshow events, timelines, activities, attendee cell phone lists
- Ensures sales leads/customer inquiries are collected, categorized, and distributed to field for follow up
- Identifies issues, provides solutions, and implements changes to ensure customer satisfaction including developing, recommending, and implementing processes, procedures, software and technology solutions
- Provides training to others for assigned areas
- Maintains and communicates annual master tradeshow calendar
- Maintains all tradeshow files and records, current and historic
- Updates information in the tradeshow “dashboard.”
Qualifications for trade show coordinator
- Excited to learn new skills and work on new initiatives
- Strong Microsoft Office skills (mainly Word, Excel and PowerPoint)
- Familiarity with SAP CRM
- Confident, independent and a pro-active self-starter
- Should possess a sound understanding of business and an interest in technology
- Bachelor’s Degree or equivalent work experience plus 3 years work experience in sales, marketing or customer service role is preferred
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Trade Show Coordinator Job Description
Job Description Example
Our growing company is hiring for a trade show coordinator. Please review the list of responsibilities and qualifications. While this is our ideal list, we will consider candidates that do not necessarily have all of the qualifications, but have sufficient experience and talent.
Responsibilities for trade show coordinator
- Working with creative team to create marketing deliverables relating to trade show programs and sponsorships
- Support all trade show and events logistic planning and execution
- Assist Trade Show Manager to execute trade show management for all trade shows
- Assist in booking travel arrangements & lodging for sales reps
- Manage the packing and logistics of trade show equipment and ensure that all equipment arrives at each show in a timely manner
- Maintain trade show calendar and assigned project tasks in project management software
- Assist in budgeting and tracking of all trade show costs
- Work closely with marketing and sales to promote trade shows, distribute attendee registration lists, and email blasts
- Partner with marketing team to manage the collection and retrieval of all leads acquired at events
- Potential travel to support onsite events
Qualifications for trade show coordinator
- Understanding of healthcare or technology trade shows, procedures and regulations strongly preferred
- Demonstrated organizational skills with attention to detail, accuracy, and follow-through
- Ability to orchestrate multiple activities at various stages and to use resources effectively and efficiently
- Strong project management skills with ability to simultaneously manage multiple projects, priorities, and deadlines and to adapt to continually changing project information, inputs, and priorities
- Process orientation and flexibility to think and work at a strategic and tactical level
- Adept at database management, Microsoft Office, and Adobe software applications