Recruiting Administrator Job Description
Recruiting administrator
provides new employees with an orientation session and a package of relevant information in coordination with HR.
Recruiting Administrator Duties & Responsibilities
To write an effective recruiting administrator job description, begin by listing detailed duties, responsibilities and expectations. We have included recruiting administrator job description templates that you can modify and use.
Sample responsibilities for this position include:
Review a high volume of resumes on a daily basis to determine viability
Conduct a high volume of initial phone interviews (behavioral based) with Bachelor, Master, and PhD level graduates in Engineering and Computer Science for both the full time and internship for the Engineering and Development Group
Review video interview submittals regularly
Schedule candidates for technical phone interviews with engineering team daily
Perform occasional administrative tasks for recruiting efforts-Emailing, copying, and maintaining shared recruiting calendars to ensure up to date appointments
Send video interview invites in bulk to select candidates
Monitor and follow up video interview submittals sent to candidates but not completed
Coordinate travel arrangements and schedule onsite interviews for candidates and recruiting events as needed
Coordinate onsite interviews for hiring managers, recruiters and engineers
Follow up on both candidate application inquiries and team member inquiries via email
Recruiting Administrator Qualifications
Qualifications for a job description may include education, certification, and experience.
Licensing or Certifications for Recruiting Administrator
List any licenses or certifications required by the position: SHRM, ALTA, CP, PHR
Education for Recruiting Administrator
Typically a job would require a certain level of education.
Employers hiring for the recruiting administrator job most commonly would prefer for their future employee to have a relevant degree such as Bachelor's and University Degree in Human Resources, Business, Education, Associates, Organizational Behavior, Marketing, Technical, Business/Administration, Engineering, Military
Skills for Recruiting Administrator
Desired skills for recruiting administrator include:
HR concepts and terminology
Windows and Notes applications
Relevant local HR regulations and issues
Ability to implement HR related tasks
Ability to leverage that information in creating customized customer solutions
Ability to uphold the organization's and industry's standards
Ability to use techniques to identify
Both internally and externally
Capture and document relevant business information in an auditable
For a wide range of positions
Desired experience for recruiting administrator includes:
Demonstrated proficiency with the Microsoft Office suite, including Excel, Word, PowerPoint, SharePoint
Strong analytical skills with the ability to assess and present key information or data
Knowledge of, commonly-used concepts, practices, and procedures within the recruitment and employment function
Knowledge of software implementation process and development life cycle
Extraordinary organizational skills with effective time management skills
Ability to successfully accomplish multiple tasks simultaneously
Recruiting Administrator Examples
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Recruiting Administrator Job Description
Job Description Example
Our company is growing rapidly and is looking for a recruiting administrator. To join our growing team, please review the list of responsibilities and qualifications.
Responsibilities for recruiting administrator
- Consult with hiring managers to understand business and recruitment needs
- Finalize, approve and post job requisitions and process salary administration forms
- Monitor the status of active job postings and applicant responses to ensure applicant(s) status is appropriately designated
- Throughout the hiring process, follow-up and apprise the hiring manager or designated field support contact of the activity on all open requisitions
- Assist with interpreting and applying recruitment and compensation policies and procedures related to starting pay
- Audit, update and maintain applicant records in the system
- Perform audits on all requisitions to ensure all required information is complete
- Create and generate job specific offer letters to ensure terms of offer are accurate and applicable to the position
- Initiate pre-employment paperwork and forward to pre-employment group for processing
- Assist in owning the workflow within our applicant tracking system for recruiting process including updating candidate status, updating notes, sending rejections, logging interviews and offers
Qualifications for recruiting administrator
- Schedules interviews, works with universities in support of campus activities, attraction/sourcing events
- Minimum four years related recruiting experience
- Minimum two years industry experience preferred
- Bachelor’s degree in business, social sciences, education or related field
- Three years of experience in an advising/counseling capacity in an educational or non profit setting
- Resourceful and innovative attitude and a desire to use available information to solve problems
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Recruiting Administrator Job Description
Job Description Example
Our growing company is searching for experienced candidates for the position of recruiting administrator. Thank you in advance for taking a look at the list of responsibilities and qualifications. We look forward to reviewing your resume.
Responsibilities for recruiting administrator
- Support the Talent Acquisition Operations Team with recruitment support activities such as review daily decisional reports, adjudicate background reports, conduct vendor billing/ invoice reconciliation, and coordinate hiring events
- Process decisional background reports and adjudicate according to the Matrix
- Contact candidates as needed to resolve decisional background reports
- Review drug test rule violations as needed and ensure tracking of approved items
- Accept calls from Lab Partners concerning Drug Testing and documenting the calls or resolve issues/questions
- Research and verify invoices received for drug tests
- Assist Accounts Payable by reviewing monthly billing for background and drug screening charges and reconcile missing locations for proper billing
- Verify and confirm overnight drug testing form requests and order new drug test forms for stores as needed
- Distribute background notifications to candidates as appropriate per established processes
- Assist with background and drug screening ordering as needed
Qualifications for recruiting administrator
- Very good verbal and written language skills in English required (C1 - CEFR* or equivalent preferred)
- Flexibility and ability to support evening and Saturday program events and activities when needed
- Requires 2-3 years of experience in a call center or Human Resources environment (preferably within a recruitment function)
- Experience involving technology
- Knowledge of recruitment practices and administration preferred
- Very good verbal and written language skills in English (C1 - CEFR* or equivalent preferred)
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Recruiting Administrator Job Description
Job Description Example
Our growing company is searching for experienced candidates for the position of recruiting administrator. Thank you in advance for taking a look at the list of responsibilities and qualifications. We look forward to reviewing your resume.
Responsibilities for recruiting administrator
- Escalate any issues or concerns immediately to supervisor
- Recruiting and staffing for various positions in customer service and hospitality industries
- Maintenance of personnel records
- Administering health, life, and short-term disability, and unemployment insurance information in compliance with federal and state compliance standards
- Background checks and scheduling drug screenings for new hires
- Obtaining, entering, and submitting new hire and end of employment paperwork
- Monitoring the online timekeeping programs and PTO
- Addressing personnel inquiries from employees
- Assists managers in performance and disciplinary matters
- Keeps up to date with all employment laws
Qualifications for recruiting administrator
- Must be very particular about details, well-organized and be able to handle multiple projects simultaneously with a sense of urgency
- Strong written and verbal English communication is a must for this position
- Bachelor's Degree in Human Resources, Business, Psychology, or related field preferred
- At least 3 years of prior administrative or customer service experience required
- At least 2 years of HR and/or Recruiting experience required
- Background adjudication experience preferred
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Recruiting Administrator Job Description
Job Description Example
Our company is growing rapidly and is hiring for a recruiting administrator. We appreciate you taking the time to review the list of qualifications and to apply for the position. If you don’t fill all of the qualifications, you may still be considered depending on your level of experience.
Responsibilities for recruiting administrator
- Knowledge of compensation, benefits administration, and recordkeeping
- Ability to be flexible and adaptable is a must
- Self-starter, motivated, proactive, and takes initiative
- Receive notifications that offer letters or Offer Panels have been completed for a new hire
- Check offer letters for accuracy, or create offer letters using appropriate line of business template
- Notify recruiter that the letter is ready to be delivered to the hire, or that letter needs to be reviewed
- Ensure that data integrity is monitored and maintained within all tools leveraged
- Run standard daily, weekly, monthly recruiting and audit reports
- Compile various reports to determine track trends
- Establishing project objectives, policies, procedures and performance standards within boundaries of company policy and contract specifications
Qualifications for recruiting administrator
- Working knowledge of an applicant tracking system, such as Taleo preferred
- Computer literacy/proficiency in a MS Windows & MS Office Applications (Outlook, Visio, Windows, Excel, & PowerPoint)
- Effective interpersonal skills with proficient written and verbal communication skills
- HR knowledge and customer service experience is preferred
- 2-4 years of relevant work experience with HR or Recruitment background preferred
- Please note that selected candidates will be required to pass a drug, background and reference screening prior to receiving an offer
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Recruiting Administrator Job Description
Job Description Example
Our growing company is looking for a recruiting administrator. Please review the list of responsibilities and qualifications. While this is our ideal list, we will consider candidates that do not necessarily have all of the qualifications, but have sufficient experience and talent.
Responsibilities for recruiting administrator
- Monitoring and control project through administrative direction of supervisors to ensure project is completed on schedule with available resources
- Deep awareness and understanding of department goals and areas of focus, working to create projects and processes that supplement those goals
- Formulating reports and updates for current projects and being able to monitor the success of those projects
- Coordinating with internal departments to execute on talent acquisition initiatives
- Administer programs relating to job boards, employee referral programs, and recruiting campaigns
- Support HR projects including preparation of documents, and follow-up on timelines and deliverables
- Ability to be sensitive to corporate and business needs employee goodwill
- Ability to utilize computer skills in a Microsoft Windows environment including data entry, database management, and proficient in Microsoft Office softwar
- Ability to provide oral and written communication to all levels of employees within the Company
- Ability to practice of a high level of confidentiality
Qualifications for recruiting administrator
- Related experience in a support role for HR, business or compliance is preferred
- Strong Excel skills including pivot tables, charts, formulas
- Taleo Recruiting Center experience preferred
- Must be personable, friendly and extremely professional to interact directly with both clients and candidates
- 2-4 years of relevant work experience (1-2 years of McKinsey experience a plus), HR or Recruitment background preferred
- Ability to build strong relationships with recruiting colleagues, consultants and candidates