Receptionist / Administrator Job Description
Receptionist / Administrator Duties & Responsibilities
To write an effective receptionist / administrator job description, begin by listing detailed duties, responsibilities and expectations. We have included receptionist / administrator job description templates that you can modify and use.
Sample responsibilities for this position include:
Receptionist / Administrator Qualifications
Qualifications for a job description may include education, certification, and experience.
Education for Receptionist / Administrator
Typically a job would require a certain level of education.
Employers hiring for the receptionist / administrator job most commonly would prefer for their future employee to have a relevant degree such as Bachelor's and Associate Degree in Associates, Business, Administration, Business/Administration, Accounting, Communication, Technical, Education, English, Marketing
Skills for Receptionist / Administrator
Desired skills for receptionist / administrator include:
Desired experience for receptionist / administrator includes:
Receptionist / Administrator Examples
Receptionist / Administrator Job Description
- Operating purchasing responsibility for the whole site within NPR (None Product Related) in SRM (Supplier Relationship Management)
- Responsible for sending outgoing invoices and checking outgoing credit notes
- Help prepare and co-ordinate with the administration of various projects new hire paperwork and letters of invitation
- Manage facilities including maintenance agreements & office repairs
- Liaising with the day cleaner/caretaker to ensure that any administrative duties around the building, as requested through the OTRS system are attended to in a timely and efficient manner
- Provide direction to the day cleaners ensuring that a high level of service is provided
- Provide timely, detailed feedback to the Facilities Manager reporting any areas of concern with regards to the standards and condition of the premises
- Administration of the company meeting rooms
- Manage facilities and general office needs for the headquarters building
- Coordinate and set-up meetings and events as requested, including catering, set-up, clean-up and coordination of all other logistics (AV needs, supplies)
- Prior Administrative Assistant/Receptionist experience required
- Must have a college degree, or at least 5 years of verifiable employment history
- Exhibit basic business math skills (add, subtract, divide, multiply, percentages, fractions, review invoices, travel expenses)
- Set up, organize, stock and shut down all common areas of the office including conference rooms, waiting rooms, and kitchens/break rooms
- Manage office furniture and space needs, including requests for furniture orders, repairs
- Set up workstations for all new associates
Receptionist / Administrator Job Description
- Ensuring visitors are provided with safety information and the correct PPE (Personal Protective Equipment)
- Operating the site switchboard, tannoy system and operating the radio to the Gatehouse
- Handle travel arrangements such as hotel booking, visa applications and ground transportation
- Greeting visitors, offering refreshments and directing them to the right person
- Answering calls in a professional and timely manner
- Taking messages and following up when necessary
- Taking responsibility for the visitor book and visitor passes
- Arranging hotel accommodation for customers and staff
- Arranging taxi bookings for customers and staff
- Booking of lunches for all meetings held at Hemel Hempstead
- Strong keyboard and Microsoft Office suite skills are essential
- Outstanding communication and interpersonal skills, collaborative working style
- A team player being able to work independently
- Handling of spare parts, electronic exchange and electronic repair invoicing
- Front desk reception back-up
- Development and fulfillment of the service data to be prepared in daily, weekly and monthly reports
Receptionist / Administrator Job Description
- Review all reports and process communications and violations as required
- Maintain association records
- Assist in the preparation of Board and Committee meeting materials and minutes
- Attend compliance meetings as required
- Perform community inspections as directed
- Coordinate suspension of privileges with Club staff for unpaid assessments and violation fines
- Collaborate with Compliance Manager and make recommendations for operational improvements
- Assists Compliance Manager and senior-level management in all other business as needed
- Assist with reception coverage in other office building as needed
- Maintain security by following procedures and controlling access (monitor logbook)
- Service Administrative Assistant
- Assist administration team and monitor and check office supplies (including photocopier and plotter paper) and equipment (including PPE)
- Organized and meticulous way of working together with resilience and flexibility
- Friendly nature and well-groomed appearance coupled with a professional telephone presence
- Open and service-oriented thinking
- Stock the kitchen and supply room
Receptionist / Administrator Job Description
- Maintain reception area
- Oversee Camera loan program & maintenance of camera equipment
- Partner with Staffing vendor admin to manage door access activations & deactivations
- Run reports for continuous labor resource audits
- Hold staffing vendor accountable to the level of audit expectations including Labor Resources barcode deactivations when a contractor is released
- Maintain high level of accessibility in order to manage quantity of badges being requested
- Sorting and mailing all customer invoices
- Learning and utilizing company systems as a part of the workday
- Provide a professional & efficient reception service
- Project a friendly welcoming attitude to all staff and visitors
- Well organized, dedicated, reliable, and flexible
- A self-starter capable of multi-tasking and prioritizing
- Ability to take initiative in completing assigned work and projects
- Candidates should be looking for long term career within the company
- Provide admin support for the Office Services Co-ordinator
- Greet visitors, contractors, suppliers and new starters ensure they
Receptionist / Administrator Job Description
- Provide Facilities team members support on a regular basis
- Ad-hoc tasks for the senior executives including diary management, reporting and expense management
- Organising internal events, mail, office supplies, filing and copying
- Receptionist personnel must be professional and of the highest standard, including correct uniform to reflect the company branding and image
- Deal with incoming calls via the switchboard in a timely and courteous manner
- Take and deliver accurate messages, screen calls and transfer to appropriate person
- Meet and greet visitors to the office and offer refreshments
- Log visitors in the guest book
- Book and manage the availability of meeting rooms
- Order/purchase catering for meetings and lunches
- Monitor the access of all PB staff, contractors and visitors to the building and escalate any suspicious circumstances to the Facilities & Security Coordinator (or the FM manager)
- Minimum one (1) year experience in a receptionist role in a fast-paced environment
- Strong and reliable attendance and punctuality record
- Associate’s degree preferred or commensurate experience
- 2 to 3 years’ Reception and admin experience
- Effective written and spoken communication skills ·Proactive, innovative and energetic self starter ·Must be self managed and confident