Corporate Receptionist Job Description
Corporate Receptionist Duties & Responsibilities
To write an effective corporate receptionist job description, begin by listing detailed duties, responsibilities and expectations. We have included corporate receptionist job description templates that you can modify and use.
Sample responsibilities for this position include:
Corporate Receptionist Qualifications
Qualifications for a job description may include education, certification, and experience.
Licensing or Certifications for Corporate Receptionist
List any licenses or certifications required by the position: RSA
Education for Corporate Receptionist
Typically a job would require a certain level of education.
Employers hiring for the corporate receptionist job most commonly would prefer for their future employee to have a relevant degree such as High School and Associate Degree in Associates, Education, General Education, Business, Administrative Assistant, Business/Administration, Management, Graduate, Hospitality, Communication
Skills for Corporate Receptionist
Desired skills for corporate receptionist include:
Desired experience for corporate receptionist includes:
Corporate Receptionist Examples
Corporate Receptionist Job Description
- Order and track all office supplies for various departments and budget account allocation of respective costs
- Regular attendance is important to achieve overall company/departmental goals and is a requirement of the position
- Maintain security by monitoring log book and issuing visitor badges
- Maintain telecommunications system
- Knowledge of staff movements in and out of organization
- Assisting with some filing alongside HR
- Assisting with a newsletter
- Setting up for some events
- Liaising with Office Manager to maintain adequate office stock levels including stationary, consumables and sundries
- Welcome guests and inform appropriate party of their arrival
- Answer all telephone queries and re-direct calls as necessary
- Ensure meeting rooms are tidy
- Accurately manage meeting room bookings
- Update APG & Co Intranet
- Book flights and accommodation for Executives
- Submit expenses
Corporate Receptionist Job Description
- Answers multiple phone lines from various external constituents in a professional and courteous manner and directs callers to the appropriate associates
- 2X per day, check the showrooms to ensure all is in order
- Greets visitors upon arrival, confirms they have signed in, and assigns a badge
- Contacts visitors’ host and directs guest to a seat/waiting area until their meeting/appointment
- Consistently adheres to Front Desk and phone operations, procedure manual
- Gently Informs solicitation calls and “walk-in’s” of No solicitation policy
- Provides pleasant and courteous customer service to all callers and visitors, at all times
- Transfers calls in a professional manner
- Must maintain constant monitoring of e-mail throughout the day
- Tracks incoming and outgoing packages/parcels and mail
- Good administration skills for ad hoc assistance for Head Office
- Photocopies )
- Capability to resolve simple technical problems (power, laptop leads, connecting to Wi-Fi)
- General knowledge of the Bank's policies and procedures especially in the commercial business environment
- Must possess pleasant personality and initiative
- Monitors package/mail log and obtains signature in timely manner as needed
Corporate Receptionist Job Description
- Receive payments and other deliveries from customers and by following the log in process couriers and notify proper departments
- Oversees conference room reservations and scheduling to ensure bookings are accurate
- Oversees incoming faxes and contacts recipient/s
- Supports and assists in mailer projects
- Inform in-house party
- Main point of contact for meeting room reservation
- Be the main contact for delivery, and mail, and coordinate the mail deliveries with the mail room DHL, TNT
- Calls in building related maintenance , lights out, HVAC, , to building engineers
- Mail and deliveries including distribution to recipients
- Ensures tidy reception area, meeting rooms and kitchens at all times
- Friendly and professional attitude
- Minimum one year of professional experience in a receptionist or administrative assistant role
- Successful track record of dependability and punctuality
- Must be available for business hours of operations Monday-Friday 8am-5pm
- Experience in Geriatrics
- Experience with a health plan/health insurer and/or Medicare/Medicaid
Corporate Receptionist Job Description
- Ensures the alarm systems are deactivated in the morning at the start of the normal duty day and re-activated in the afternoon at the end of the normal duty day
- Assisting the administration team with reporting, document management and general office duties
- A minimum of 5+ years’ experience within a reception role in a corporate environment
- A friendly and cheerful demeanor combined with a high level customer service attitude
- Polished and professional telephone communication skills
- Book domestic international travel and accommodation
- Answer and direct calls on multi-line switchboard
- Set-up and clean-up conference rooms
- Provide a corporate ‘front of house’ reception service and welcome visitors/clients/contractors ensuring sign-in/out procedure is followed
- Deal with meeting room and training room bookings and cancellations
- Experience working as a Receptionist in a similar role
- Must be able to speak and/or communicate professionally over the phone and in person
- Polished and professional in appearance
- Proven proficiency
- Work cooperatively as a team member
- Secondary Education Diploma or GED equivalent and previous experience
Corporate Receptionist Job Description
- Book visitor car parking as requested
- Liaise with shuttle bus drivers, dealing with issues promptly and ensuring their weekly vehicle check list is completed
- Liaise with the on-site Janitor on a variety of site related issues, including providing information for setting up training rooms in line with user’s requirements
- Work closely with the on-site Facilities Manager and Assistant Facilities Manager, providing appropriate cover in their absence
- Ensure all Health and Safety procedures are carried out and adhered to
- Ensure First Aiders and Fire Wardens refresher training is booked and kept up to date in line with legislative requirements
- Create security passes for new employees and maintain accurate records in respect of starters and leavers
- Liaise with landlords and on-site security, dealing with queries and issues as necessary
- Answer routine inquiries
- Maintain neat appearance of reception area and conference room
- Excellent communication skills, especially on the phone
- Minimum 1 years' experience in a similar corporate role
- Study towards a relevant qualification will be highly regarded
- Minimum of three (3) years of administrative experience
- Excellent command of the English language, with some Spanish ability
- Responsible for scheduling conference rooms when needed