Purchasing Supervisor Job Description
Purchasing supervisor
provides training, functional and technical support for plant supply chain team and users of purchasing systems across the company (HQs and Plants).
Purchasing Supervisor Duties & Responsibilities
To write an effective purchasing supervisor job description, begin by listing detailed duties, responsibilities and expectations. We have included purchasing supervisor job description templates that you can modify and use.
Sample responsibilities for this position include:
Follow up and update the Procedure of Purchasing Department
Responsible for purchasing the main material, complementary material, MRO and relative equipment
Analysis and choose supplier according to the requirement of project, make decision of purchasing method
Supervise purchasing activities to support capital projects and field/plant operations which may involve directing efforts of EPC firms, determining buying strategies and approving bid lists
Negotiate contract language independently with input from Purchasing Management, Legal, Risk Management and Operations/Project Management
Supervise Purchasing Lead of various commodities such as steel pipe, valves, by tracking market pricing trends, negotiating pricing agreements and terms and conditions, and conducting periodic supplier meetings to review performance and adherence to Procurement policies
Administer SOX controls over purchasing process
Directly supervises supply chain analysts and buyers within purchasing department
Assuring excellent supplier performance and continuous improvement developing LCP suppliers in accordance with the aligned strategies
Purchase material for inventory and non-stock items for branches and customer orders
Purchasing Supervisor Qualifications
Qualifications for a job description may include education, certification, and experience.
Licensing or Certifications for Purchasing Supervisor
List any licenses or certifications required by the position: APICS, CPIM, CPM, CPSM, C.P.M, NAPM, ISM, CSCP, CPPB, CPMS
Education for Purchasing Supervisor
Typically a job would require a certain level of education.
Employers hiring for the purchasing supervisor job most commonly would prefer for their future employee to have a relevant degree such as Bachelor's and Associate Degree in Business, Business/Administration, Management, Engineering, Education, Accounting, Finance, Supply Chain Management, Associates, Technical
Skills for Purchasing Supervisor
Desired skills for purchasing supervisor include:
Operational roles and responsibilities
Machine parts and supply
Federal Acquisition Regulations
Plant packaging materials and familiarity with leasing programs
Purchasing and supply chain systems
Purchasing industrial equipment
Utilities
Purchasing
SAP
Microsoft Office programs
Desired experience for purchasing supervisor includes:
Ensure Purchase Orders and emails are responded with the defined time lines
Ensure all purchase orders are within SOX compliance, proper approvals obtained prior to issuing purchase order based on Corporate Signature policy and all backup attached in Oracle
Review Oracle notification alert to buyer and partner with Accounts Payable to resolve invoice PO holds and matching discrepancies
Follow up on ETA of orders to ensure commodity is delivered on schedule, price and quantity
Follow policies and procedure
A Bachelor’s degree in Accounting or Business Administration
Purchasing Supervisor Examples
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Purchasing Supervisor Job Description
Job Description Example
Our innovative and growing company is searching for experienced candidates for the position of purchasing supervisor. Please review the list of responsibilities and qualifications. While this is our ideal list, we will consider candidates that do not necessarily have all of the qualifications, but have sufficient experience and talent.
Responsibilities for purchasing supervisor
- Maintain files & produce interval reports to cover finance, uniforms & SAP areas
- Maintain and update stock records and purchasing system
- Accomplish other such duties as maybe reasonably directed by the Purchasing Manager
- Assist Purchasing Manager to manage the relationships with Accounts Payable and vendors to reduce/minimize discrepancies
- Monitor and enforce corporate purchasing policies and procedures to include maintenance of signature levels for all facilities within the Alpha Processing
- Accurately checking order acknowledgments from suppliers
- Providing customers and branches with estimated time of arrival
- Progress chasing purchase orders
- Checking supplier invoices are correct and passing for payment
- Negotiate with suppliers on bulk purchase orders
Qualifications for purchasing supervisor
- Organising delivery runs
- Uploading new stock on Sage 200
- Source new suppliers
- Responsible for managing 2 members of staff
- Knowledge of Material Control is a plus
- Minimum 8 years’ experience as a Buyer
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Purchasing Supervisor Job Description
Job Description Example
Our company is growing rapidly and is looking for a purchasing supervisor. We appreciate you taking the time to review the list of qualifications and to apply for the position. If you don’t fill all of the qualifications, you may still be considered depending on your level of experience.
Responsibilities for purchasing supervisor
- Purchases and schedules materials, parts, equipment and supplies
- Ensures the processing of orders and communications with vendors regarding material and quantity requirement revisions, rates adjustments and incorrect materials
- Schedules orders in a timely manner that will meet production and maintenance requirements to assure continuity of operations at the lowest cost
- Assists in the establishment and administration of procurement and inventory objectives
- Provides guidance to employees according to established policies and management guidance
- Follows procedures and policies in analyzing situations or data to determine appropriate action
- Communicate and coordinate with internal and external work
- Attend Engineering/Operations project meetings, some of which will be at field sites, to provide Procurement support by assisting with initiatives for project cost control, quality and schedule requirements
- Develop bid packages for service and material requirements, setup pre-bid meetings, issue and document bid clarifications, analyze bid proposals received, prepare detailed bid analysis including cost breakdowns, negotiate commercial terms to minimize risk and capture additional cost savings
- Demonstrated ability to perform the same responsibilities as the buyers and contract administrators to ensure no disruption in customer service and compliance with all corporate policies and procedures
Qualifications for purchasing supervisor
- At least 5 years in Procurement/Outsourcing
- Good at Vietnamese and English (Chinese is a plus)
- Excellence skill at Negotiation, Business Mindset, Result Oriented and Time Management
- Effective oral and written English communication skills – Additional languages are a plus
- Familiar with delivery localization and supplier develop method and process
- Coordinate benchmarking activities including comparing rates between service providers and analyzing company-wide and location specific spend data
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Purchasing Supervisor Job Description
Job Description Example
Our innovative and growing company is looking for a purchasing supervisor. If you are looking for an exciting place to work, please take a look at the list of qualifications below.
Responsibilities for purchasing supervisor
- Actively resolve supplier disputes with invoices and performance of work, and issue formal letters of notification when a supplier is not in compliance with contract terms
- Identify and develop new sources for material and services
- Possess a demonstrated understanding of how corporate policies, procedures, practices and processes relate to the material procurement and contract administration functions
- Conduct quarterly audits on work output of Team against corporate policies and procedures to identify areas of non-compliance and develop training curriculum to improve overall performance of Team
- Monitor monthly Procurement Metrics for Team and coach individuals on how to resolve exceptions noted for aged Purchase Orders or Work Directives and discrepancies involving invoices, quantity or physical receipts
- Review, accept or reject monthly Cost Savings entries to track cost savings negotiated by team through C.O.S.T
- Assist Team members with developing annual performance objectives and provide coaching, mentoring and evaluation of each individual’s efforts to achieve individual and Team performance objectives
- Prepare mid-year and annual performance evaluations for Team including providing constructive feedback to individual on key strengths and areas for improvement
- Approve time off requests, timesheets, expense reports and invoices
- Build clear understanding of the consequences of non-performance and mitigate risks
Qualifications for purchasing supervisor
- Hands on, willing to help out in the store
- Supervise, expedite, trace the delivery of major purchases and provide status updates to requestor in a timely manner
- Possess ability to mentor and train less experienced team members
- Lead business enhancements to the front office systems that will result in the improved efficiency of capturing and reporting contractual data
- Possess ability to manage centrally located and remote employees
- Possess ability to work with a management team, follow work rules, pay attention to details and adhere to work schedules required
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Purchasing Supervisor Job Description
Job Description Example
Our innovative and growing company is looking for a purchasing supervisor. We appreciate you taking the time to review the list of qualifications and to apply for the position. If you don’t fill all of the qualifications, you may still be considered depending on your level of experience.
Responsibilities for purchasing supervisor
- Be responsible for the supervision of the Specialty Pharmacy Services Purchasing and Warehouse Clerk Team
- Manages procurement of raw materials and components essential to manufacturing schedules
- Articulates scheduling, cost and vendor quality to buyers within the department
- Actively manage queues in various PTP systems (eBuy, ConTrack, ) and perform workload distribution
- Direct and monitor the timely management of Special Purchase Orders, ensure that all orders are processed and reported back to Customer Service as required to close logs
- Review and track OREC of assigned staff on a weekly basis
- Ensure the OREC remains current for all assigned Vendors
- Demonstrate comprehensive understanding of SMART system and other PC based applications
- Create, implement and drive supplier strategies for the business that support business goals
- Responsible for the supplier qualification and selection process
Qualifications for purchasing supervisor
- Possess ability to work with all levels of internal and external personnel and maintain strict confidentiality
- Must demonstrate excellent leadership, team building and presentation skills
- Must be capable of taking lead role with Management and other business units on issues relevant to contracts and Procurement
- Must possess advanced analytical skills associated with developing and utilizing performance measures
- Must be able to perform essential functions of the job, prioritize, handle work load, and be timely with new purchase order requests
- Possess ability to organize, schedule and prioritize departmental and individual work to meet deadlines and objectives
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Purchasing Supervisor Job Description
Job Description Example
Our innovative and growing company is searching for experienced candidates for the position of purchasing supervisor. If you are looking for an exciting place to work, please take a look at the list of qualifications below.
Responsibilities for purchasing supervisor
- Maintain relations with all other departments to keep purchasing personnel abreast of new product releases, quality trends and changes in the material input plan
- When issues arise, work with accounts payable to ensure resolution and timely processing of vendor payment
- Manage the resolution of supplier issues, tracking
- Manage a group of procurement professionals and responsible for proper flowdown of all processes and procedures to their team
- Limited domestic /international travel may be required
- Controls receipt, distribution, and levels of materials at district and field warehouses, and yards located in or operating out of West Texas
- Supervise the day to day operations of the procurement team to achieve key results in support of the business
- Flex resource requirements to meet the ‘needs of the day’
- Manage negotiations with vendors on prices, contracts and conditions
- Realign supplier delivery schedules to customer demand
Qualifications for purchasing supervisor
- Possess ability to learn, train on new material, take direction from management, focus attention on details, and follow work rules
- Must be able to multitask while providing timely and accurate turnaround on tasks, sometimes with strict deadlines and moderate direction
- Four year college degree, business major
- A change agent for process improvement
- Same as Senior level plus
- BS with 5 to 7 years of related work experience or equivalent related work experience is preferred