Purchasing Analyst Job Description
Purchasing analyst
provides analytical insights for supply chain design, process development, and improvement initiatives to reinforce the goals of Integrated Supply Chain.
Purchasing Analyst Duties & Responsibilities
To write an effective purchasing analyst job description, begin by listing detailed duties, responsibilities and expectations. We have included purchasing analyst job description templates that you can modify and use.
Sample responsibilities for this position include:
Create reports and tools for performance tracking using advanced excel, macros, SQL and databases
Review spend history to understand trends and fluctuations
Lead projects as needed through outreach, analysis, planning and execution
Placing orders for operation supplies and following up on order status
Contacting approved suppliers directly for office supplies and other materials and serving as primary contact for both suppliers and internal customers
Work with Expense Dept
Entering and retrieving SAP data for the various MRP screens, Info Record
Grimbergen purchasing contact for +200 suppliers belonging to segments (+30mio Euro business, +15k spare parts)
The facilitation and maintenance of Procurement related activities utilizing a centralized database application (Purchase order facilitation, invoice investigations and reconciliation, catalogue management and maintenance, statistical compilations, operational procedure and user guide creation/update, addressing emails and working with business partners
Handling of procurement activities, training User Acceptance Testing for related projects in compliance with all governance, risk and audit mandates
Purchasing Analyst Qualifications
Qualifications for a job description may include education, certification, and experience.
Licensing or Certifications for Purchasing Analyst
List any licenses or certifications required by the position: APICS, NIGP, CPM, VCA, CPSM, FCCM, FDVA, CPCP, CFR, ISO
Education for Purchasing Analyst
Typically a job would require a certain level of education.
Employers hiring for the purchasing analyst job most commonly would prefer for their future employee to have a relevant degree such as Bachelor's and University Degree in Business, Engineering, Finance, Education, Supply Chain Management, Business/Administration, Accounting, Management, Economics, Associates
Skills for Purchasing Analyst
Desired skills for purchasing analyst include:
Excel
Supply chain management
Capability Studies
Cost management tools
PowerPoint
Process Failure Mode Effects Analysis manufacturing
Procurement of components and subsystems
Quality and continuous improvement tools
Concurrent product and process development techniques and supply chain and ability to communicate effectively to stakeholders
Local shipping regulations
Desired experience for purchasing analyst includes:
Strong skills with analysis, data, financial modeling
Software tool proficiency with products such as Hyperion Business Objects, Access, SAP Oracle
Must have Pharmaceutical/Biotech experience
3-5 years of experience with procurement, supply chain
Bachelor’s degree in Business, Finance, Accounting, or Supply Chain
Related technical or apprenticeship education, or equivalent on-the-job training
Purchasing Analyst Examples
1
Purchasing Analyst Job Description
Job Description Example
Our growing company is looking for a purchasing analyst. To join our growing team, please review the list of responsibilities and qualifications.
Responsibilities for purchasing analyst
- Project Management – Collect, compile, assimilate, communicate and maintain information
- Evaluate and develop opportunities to improve the Purchasing process
- Coordination of release testing for Purchasing
- Research and investigate more complex quotes by partnering with RC Aftermarket Engineering, Commercial Engineering and RC Product Management to identify and classify parts that are not readily identifiable
- Manage a small group of suppliers by ensuring performance identified in a Supplier score card
- Prepares documents and reports to respond to and support internal and external audit requirements
- Recommends additional report requirements, , documents selection criteria for reporting and report types
- Assists Purchasing Management with the review of submitted RFPs
- Assist Purchasing Management with the Development of comprehensive RFPs
- Monitors vendor pricing compliance with fixed price and cost plus contracts
Qualifications for purchasing analyst
- Strategic sourcing of Components/Options on Development Aircraft Programs
- As the Supply Management representative on an Integrated Product Team (IPT) or Business Acquisition Team (BAT) leading all supplier activities and being the primary interface between the IPT and the supplier
- Proven experience in complex company performing analysis with strategic sourcing/ supply chain/ procurement/ purchasing
- Previous of job related work experience, undergraduate degree from a college or university or equivalent experience
- The position requires an undergraduate degree from a college / university or equivalent job related experience and a minimum of 1-2 years of experience
- Requires effective communications skills – both oral and written
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Purchasing Analyst Job Description
Job Description Example
Our growing company is searching for experienced candidates for the position of purchasing analyst. We appreciate you taking the time to review the list of qualifications and to apply for the position. If you don’t fill all of the qualifications, you may still be considered depending on your level of experience.
Responsibilities for purchasing analyst
- Supports corporate and region merchandising with procurement execution of contracts and agreements
- Create spend baseline for specific projects including data collection, segmentation and analysis
- Coordinate the maintenance of spend analytic accuracy, and clean up
- Maintain and develop relevant information on the Indirect Purchasing SharePoint Portal site
- Participate in the My Market and Source to Contract projects
- Place purchase order and prepare demand forecast to ensure operational inventory is stocked and purchase order from external customer can be filled
- Conduct demand forecast by model and part based on the usage and sales pattern analysis, inventory level, and supply lead-time
- Perform a weekly review of demand forecast accuracy considering current inventory and sales trends
- Coordinate purchasing items and their delivery schedule with the internal departments and the external customers
- Communicate with the headquarter to obtain to new product information, prices, availability and delivery schedule
Qualifications for purchasing analyst
- Familiar with technical spend such as transit, peering, and/or colocation
- Must exhibit strong interpersonal skills and a collaborative work style
- A relevant degree or equivalent with relevant job related experience
- Strong SAP AFS know-how
- Bachelor’s Degree required or work experiences maybe substituted for all or some of the education
- Understanding of manufacturing methods, special processes, blueprints and quality requirements
3
Purchasing Analyst Job Description
Job Description Example
Our innovative and growing company is looking to fill the role of purchasing analyst. We appreciate you taking the time to review the list of qualifications and to apply for the position. If you don’t fill all of the qualifications, you may still be considered depending on your level of experience.
Responsibilities for purchasing analyst
- Coordinates the preparation and execution of key contracts in a manner that ensures proper definition of the business relationship to mitigate and allocate the risk between Company and the supplier
- Negotiations contracts with low-risk suppliers
- Constantly search and seek out improvement for procurement process that eliminates non-value-added activity and incorporates relevant best practices
- Manages and provides training, customer service and direction to all locations that utilize corporate PCard services
- Coordinate activities of personnel engaged in PCard related buying as it relates to distributing materials, equipment, and supplies
- Manage best in class Pcard program and advises on complex issues as needed
- Conduct high dollar-value Pcard purchasing responsibilities, including research, negotiations, offering Pcard “buying” expertise, to ensure procurement of critical items is done IAW best in class policies, procedures, and regulatory requirements
- Develop and implement purchasing card contract management instructions, policies, and procedures
- Creates and manages cardholder files
- Reconcile financial transactions between the merchant, bank, and statements to ensure accuracy and compliance
Qualifications for purchasing analyst
- Working knowledge of basic accounting principles and financial concepts such as accruals
- Experience with electronic RFX system and a Contract management system, ideally SAP (MM/SRM)
- Travel Industry, GDS knowledge would be of advantage
- Basic finance and technical skills
- English
- Strong data analyst
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Purchasing Analyst Job Description
Job Description Example
Our growing company is searching for experienced candidates for the position of purchasing analyst. Thank you in advance for taking a look at the list of responsibilities and qualifications. We look forward to reviewing your resume.
Responsibilities for purchasing analyst
- Develop and maintain a software, hardware, maintenance, and services renewal/expiration tracking process and tool integrated with the original proposed and as-is Bill of Material (BOM) and Bases of Estimate (BOE)s to track, coordinate, and manage required updates, renewals and maintenance actions necessary to ensure no loss of continuity and service
- On an on-going basis, coordinate with program leads responsible for each BOM/BOE item to initiate required procurement actions in timely manner accounting for vendor, procurement, and process lead times to ensure closure well prior to expiration dates
- Provide analysis and reporting relative to current BOM, historical procurements, updates and changes that may affect current procurements relative to upcoming procurements
- Coordinate and understand vendor and subcontractor changes in pricing and products that could affect current and future procurements in coordination with technical staff on the program
- Obtain preliminary quotes or analysis of publically available pricing for ROMs and exploratory cost estimates and coordinate with the technical staff to ensure draft requirements and estimated costs are in-line with expectations and determine if additional coordination is warranted
- Track and monitor quotes, Purchase Request (PR), and Purchase Order (PO) through completion to ensure what was expected is what was provided by the vendor to the procurement POC at each step in the process and that the procurement process proceeds in a timely manner
- Coordinate/support technical staff with historical BOM/BOE analysis, analysis of deltas between invoices received with expected invoices, vendors not getting paid and other analysis as needed
- Under general guidance from the Manager of the Project Management Office establish, monitor, coordinate and assist program leads with the HITS Program Metrics process
- Coordinate Program Level action item generation, maintenance, and accountability with program staff using the program action item-tracking tool
- Coordinate and manage program time card education, administration, and program submittal of time card data on a continuous basis
Qualifications for purchasing analyst
- Bachelor’s degree in production management, industrial engineering, supply chain/procurement management, or business management
- 1+ years of relevant experience in supply chain, engineering or process management
- Working knowledge of Procurement policy, principles and practices
- Capable of excellent communication at all levels of the company
- Sound understanding of company's general ledger structure across all ERP systems
- Some travel required to support program implementation, end-user training and supplier management
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Purchasing Analyst Job Description
Job Description Example
Our company is looking for a purchasing analyst. To join our growing team, please review the list of responsibilities and qualifications.
Responsibilities for purchasing analyst
- Identifies opportunities to leverage technology for the management of data
- Develops policies, procedures and related process flows supporting best practices
- Performs training on system navigation and settings to ensure inventory standards
- Performs data rationalization and synchronization of items in the product file to the PDW
- Creates and maintains the automated transfer of inventory between locations
- Uploads data files into the system for updates to inventory and product file maintenance
- Implements procurement and replenishment paths regionally or globally
- Maintains communication with Pricing and Cost Administration
- Collaborates with Purchasing on inventory velocity, efficiency, and maintenance
- Manages purchasing role in supporting technology plans and managing data requirements other various tools, requirements, specifications, quality levels, delivery, cost, risk and data integrity, while understanding procurement tools
Qualifications for purchasing analyst
- Eight to Ten years buying experience preferred
- Significant knowledge of contracts/contracting methods including RFI/RFP development, proposal evaluation, bidding practices and shared risk agreements
- 5 years or more years of upstream oil & gas supply chain experience required, with extensive experience in strategic sourcing, contracts, commercial evaluations, and negotiations
- Exposure within warehousing, inventory, repairable management, commodities and services purchasing is desirable
- The ideal candidate will be comfortable working in a fast-paced environment
- Responsible to supply Manufacturing Brazil by properly execution of category strategies