Purchasing Administrator Job Description
Purchasing administrator
provides support for a wide spectrum of End User technologies as well as server technologies which include, but are not limited to: Windows desktop/server, MS Office, MS Lync, MS SharePoint, Symantec AV, VPN, and VMware.
Purchasing Administrator Duties & Responsibilities
To write an effective purchasing administrator job description, begin by listing detailed duties, responsibilities and expectations. We have included purchasing administrator job description templates that you can modify and use.
Sample responsibilities for this position include:
Maintain the SRM users hierarchy by adding and updating users
Maintain and create the training materials (e-learning, portal …)
Work closely with the IT department to maintain the system
Provide support to the SRM users
Perform system tests when upgrades or updates are implemented
Initiate and lead activity improvement related projects
Maintain and complete the knowledge database (admin guide)
Placing & confirming orders on a daily basis
Liaising with departments dealing and resolving queries
Chasing suppliers and delivery information
Purchasing Administrator Qualifications
Qualifications for a job description may include education, certification, and experience.
Licensing or Certifications for Purchasing Administrator
List any licenses or certifications required by the position: COI, ACC, ISO, CPIM, CPM, APICS
Education for Purchasing Administrator
Typically a job would require a certain level of education.
Employers hiring for the purchasing administrator job most commonly would prefer for their future employee to have a relevant degree such as Bachelor's and Associate Degree in Business, Education, Accounting, Business/Administration, Finance, Associates, Management, Communication, Technical, Supply Chain Management
Skills for Purchasing Administrator
Desired skills for purchasing administrator include:
Microsoft Office
MS Office
Especially in Excel
SAP has an added advantage
Principles and practices in purchasing
ERP systems
Excel
MS Great PlainsPeople who applied for this job also applied for:
MS Office/ ERP/ Outlook/
MS office tools
Desired experience for purchasing administrator includes:
Placing and controlling stationery
General administrative duties such as filing
Raise all Purchase Orders for the department based on sales
Check order acknowledgements
Liase with intrenal and external stakeholders
Work closely with suppliers to ensure receipt of PO's and invoices
Purchasing Administrator Examples
1
Purchasing Administrator Job Description
Job Description Example
Our innovative and growing company is looking to fill the role of purchasing administrator. If you are looking for an exciting place to work, please take a look at the list of qualifications below.
Responsibilities for purchasing administrator
- Ad hoc duties as required within the department
- Managing administrative part of purchasing
- Collaborate, coordinate, and escalate on customer issues acting as a customer issues acting as a customer advocate while working with all departments
- Document transactions in ERP system
- Create content for knowledge based systems
- Obtain detailed and accurate information relating to the business impact of the customer’s technical issues utilizing effective questioning techniques
- Seek out opportunities to add value to the customers during all interactions
- Product pricing / creation / categorisation
- Update Customer Service on PO progress, shipment dates, delivery dates, POD’s
- Claim procedures
Qualifications for purchasing administrator
- Minimum of 2-3 years purchasing / inventory administration experience
- Ability to work in a busy workplace
- Currently a student towards first or second degree available to work at least 25 hours week with at least one and a half years till graduation
- Independent time management team player
- Financial or Industrial engineering or social science – advantage
- Strong IT & systems knowledge
2
Purchasing Administrator Job Description
Job Description Example
Our company is growing rapidly and is looking for a purchasing administrator. We appreciate you taking the time to review the list of qualifications and to apply for the position. If you don’t fill all of the qualifications, you may still be considered depending on your level of experience.
Responsibilities for purchasing administrator
- Reconciliation of invoices
- Support for all aspects of stock management
- Maintain supplier information in the SAP Master file, and associate systems, such as, Ariba
- Demonstrates knowledge of external guidelines (e.g., FDA, Customs, etc) to ensure compliance
- Gather and provide concise data to support issue resolution
- Demonstrates clear and concise written and verbal communication skills
- Demonstrates the ability to prioritize and multitask to enhance productivity and manage workload
- Possesses ability to work within team environment
- Exhibits strong negotiation skills
- Perform full analysis on raw crude samples and in process samples – Screening, PSD, Densities, and Brightness
Qualifications for purchasing administrator
- IATI qualification is desired but not essential
- Prior experience within the biopharmaceutical industry and a general understanding of the drug development process
- Must have excellent organizational and interpersonal skills, the ability to thrive in a fast-paced environment with multiple priorities and diverse responsibilities
- Honest, hardworking, self motivated, reliable and diligent
- Excellent communication skills, with the ability to liaise with both internal and external contacts at all levels
- Able to work as part of a team or on their own initiative
3
Purchasing Administrator Job Description
Job Description Example
Our innovative and growing company is looking for a purchasing administrator. We appreciate you taking the time to review the list of qualifications and to apply for the position. If you don’t fill all of the qualifications, you may still be considered depending on your level of experience.
Responsibilities for purchasing administrator
- Management of the company’s corporate card program including ordering new cards, managing the policy, providing employee support and processing departmental purchase card expense reports
- Responding to internal and vendor inquiries regarding the company’s purchasing process to provide direction and guidance around established practices
- Providing monthly reporting to buyers, Finance and Accounts Payable to ensure all open purchase orders are kept up-to-date
- Assisting buyers with creating purchase requests and troubleshooting inquires around the the company's procurement tool
- Management of vendors, including on-boarding new vendors, maintaining records and organizing contracts and agreements
- Provides a customer-focused approach to purchasing administration
- Effectively administers transactional purchasing activities (e.g., purchase order issuance, receiving, accounts payable processing and management)
- Ensures all required fiduciary / governance controls for purchases are complete for submitted transactions
- Receives goods as required for invoice payment(s) in accordance with AAG's policies
- In collaboration with FP&A properly codes requisitions in the system and manages the invoices/payable process
Qualifications for purchasing administrator
- Experience within a Purchasing Department would be advantageous
- Purchasing or other related experience, customer service, computer applications (word processing, spreadsheets, and presentations), finance materials planning, supply chain
- 5 years total combined experience required
- Purchasing / Procurement Competency in indirect commodities
- Contract Law / Administration
- Minimum secondary education with 5 years relevant working experience / A-levels with 2 years relevant working experience or Diploma in Business Administration
4
Purchasing Administrator Job Description
Job Description Example
Our innovative and growing company is looking for a purchasing administrator. To join our growing team, please review the list of responsibilities and qualifications.
Responsibilities for purchasing administrator
- Acts as the central point of contact both internally and externally for equipment purchase-related activities for new or remodeled projects
- Works closely with Equipment Services Sourcing Specialists and Store Planning when unique equipment needs are required to ensure that capital goods are sourced within the Company’s procurement system
- Ensures the completion and accuracy of final store equipment lists/budgets for new and remodel projects by working closely with Store Planning, Sourcing, and Project Management
- Maintains good working relationships with outside parties (primarily suppliers) to resolve problems such as missing shipments, replacement of damaged goods, invoice issues
- Coordinates equipment requirements with outside engineering consultants and architect of record (AOR), and provides accurate specification sheets on selected equipment
- Monitors Purchase Order receipts, returns, and corrections
- Interfaces with Accounting and Sourcing functions on all invoicing, resolving any invoice/purchase order out of tolerance issues, and coordinating three-way matching for invoice payments
- Provide support and administration of purchase orders or subcontracts
- Support contracting and proposal activities for assigned portfolio ensuring adherence to processes, procedures, company policy, FAR/DFAR, and legal/ethical requirements
- Maintain working relationships with program and customer personnel, and other departments, in order to be cognizant of all project operations under the contract, and coordinate with project management staff in the day to day functions of the contract to ensure contract compliance and performance
Qualifications for purchasing administrator
- Candidate with experience in planning and analysis has a strong advantage
- Self-motivation to work unsupervised
- Excellent communication skills via telephone and email - dealing with various people internal and external procurement managers, directors and supplier finance departments
- High School diploma or GED required and college degree required
- Minimum one year developing the job as an intern
- Comfort working in a fast-paced, deadline-driven environment where priorities change frequently
5
Purchasing Administrator Job Description
Job Description Example
Our innovative and growing company is looking for a purchasing administrator. We appreciate you taking the time to review the list of qualifications and to apply for the position. If you don’t fill all of the qualifications, you may still be considered depending on your level of experience.
Responsibilities for purchasing administrator
- Taking requests from customers (in written form)
- Focal point for disputes and orders
- Efficient cooperation
- Assist trade partners with troubleshooting issues as they arise, including but not limited to looking for payment on invoices, communicating with CM’s about outstanding invoices, and correction of PO’s
- Responsible to maintain a list of all active trade partners, their main contacts, and their preferred contact information
- Update and maintain scope of work documents, and acquire signatures from trade partners on their respective scope of work
- Build and maintain community binders for all active communities that include plans, specifications, phasing maps, and a list of trade partners assigned to their community
- Corrections of problem commitments in JD Edwards, including takeoff changes from Construction Managers (CM) or trade partner, informing all parties when complete
- Work with suppliers/trade partners to resolve any current and/or overdue invoices as necessary
- Contact CM for clarification on purchase orders when discrepancies arise
Qualifications for purchasing administrator
- Support the international Purchasing Suite user community
- Project support in the activities of maintaining and harmonizing the data quality in the BW system
- Run regular reports to assure high data quality and availability
- Documentation of enhancements and new features of the applications forming the Purchasing Suite
- Maintenance of training materials for applications and reporting based on SAP BI
- Conduct user trainings (using web based tools