Purchasing Specialist Job Description
Purchasing specialist
provides training for all procurement personnel related to both internal policies and procedures, applicable external laws and regulations, and purchasing system compliance.
Purchasing Specialist Duties & Responsibilities
To write an effective purchasing specialist job description, begin by listing detailed duties, responsibilities and expectations. We have included purchasing specialist job description templates that you can modify and use.
Sample responsibilities for this position include:
Identify and implement new cost savings initiatives with suppliers
Increase ordering efficiency with suppliers
Management of supply base to include renewal of agreements and assisting suppliers in problem solving and tracking corrective actions
Generalists will perform routine pricing negotiations, with existing suppliers, for the purchase of goods under defined guidelines
As part of tactical ordering, Generalist will maintain data to ensure that requisitions are processed accurately and timely, monitor the fulfillment of orders, and maintain communication with users, suppliers, Logistics and other interested parties
Analyze supplier performance using rating system using established rating systems (e.g., supplier metrics program, suppliers goals)
Proactive management of category and suppliers including, anticipation, resolution and communication
Interact with necessary internal disciplines to manage spend categories
Review purchase requirements with internal clients to develop business needs
Recommend alternative materials or methods based on knowledge of market availability
Purchasing Specialist Qualifications
Qualifications for a job description may include education, certification, and experience.
Licensing or Certifications for Purchasing Specialist
List any licenses or certifications required by the position: APICS, CPM, CPIM, CPSM, PMP, CCCM, CPCM, ISM, MCPPO, NIGP
Education for Purchasing Specialist
Typically a job would require a certain level of education.
Employers hiring for the purchasing specialist job most commonly would prefer for their future employee to have a relevant degree such as Bachelor's and Associate Degree in Education, Business, Business/Administration, Engineering, Finance, Associates, Accounting, Management, Supply Chain Management, Technical
Skills for Purchasing Specialist
Desired skills for purchasing specialist include:
Excel
Microsoft Word
SAP
Sharepoint and an automated Supply Chain system
Federal Acquisition Regulations
Applicable Agency Supplements
Supply chain management
Applicable laws and regulations related to purchasing
Principles
Suppliers
Desired experience for purchasing specialist includes:
Experience in vehicle (Interior, Exterior, Chassis, Closures, Thermal) commodities preferred
Bachelors degree in Electrical Engineering, Mechanical Engineering or Supply Chain
3+ yrs business / purchasing background
Strategic Sourcing, Opportunity Analyses, and Contract Negotiations
Obtain and review supplier quotations/proposals on prospective purchases
Draft boilerplate terms and conditions for contracts to meet business needs, with consideration of business law and intellectual property
Purchasing Specialist Examples
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Purchasing Specialist Job Description
Job Description Example
Our innovative and growing company is hiring for a purchasing specialist. We appreciate you taking the time to review the list of qualifications and to apply for the position. If you don’t fill all of the qualifications, you may still be considered depending on your level of experience.
Responsibilities for purchasing specialist
- Be one of the main communicators to vendors for quote requests, invoice matters
- Prepare Indirect Purchase Orders for expenses requiring a PO within 3 days, ensuring 100% accuracy (correct vendor, payment terms, ) and compliance to internal procedures in a fast-paced environment
- Release all purchase orders same day they are created
- Confirm all priority orders the day after they are placed
- Confirm all ground orders within 2 days of being placed
- Resolve parked invoices within 1 week
- Respond to all follow-up requests within 2 hours
- Resolve all receiving issues the day they are realized
- Follow alternate sourcing procedures for all priority orders older than 4 days and for all ground orders older than 2 weeks
- Invoice reconcilation, GRIR (Goods Reciept Invoice Receipt)
Qualifications for purchasing specialist
- Minimum six years of professional experience with 2 years of purchasing experience in Information Technology
- Candidate must have solid legal contract experience in the areas of IT hardware, software, telecom, and consulting
- Must have strong negotiation skills and experience with contract management
- Expense Watch experience a plus
- Exercise good business judgment & ethics
- Degree in Economy / Finance
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Purchasing Specialist Job Description
Job Description Example
Our innovative and growing company is searching for experienced candidates for the position of purchasing specialist. Thank you in advance for taking a look at the list of responsibilities and qualifications. We look forward to reviewing your resume.
Responsibilities for purchasing specialist
- Maintain approved vendor listing in conjunction with the Quality Assurance and Accounts Payable departments
- Ensure timely, accurate delivery of purchased items
- Handle local and oversea purchasing orders, releasing PO to supplier, following up the PO ready date
- Check up the PO price and related PO information, submit the shipment documents and apply for payment
- Handle with complaints both from customer and production dept according to the customer's standard and company procedures
- Period evaluate supplier delivery reliability, quality performance and work with supplier for any corrective and improving actions
- Propose Purchasing Process Improvement and follow up closely
- Complete other related tasks assigned by supervisor
- Carry out the purchasing process on a daily basis
- Analyzing previous season’s data and giving feedback to marketing regarding forecasts and order quantities
Qualifications for purchasing specialist
- Initiative and a good strategic vision
- High degree of professional ethic and integrity
- Bachelors degree plus minimum 8 years related experience, or Masters degree plus minimum 6 years related experience to be proficient in role
- Must have six (6) months to one (1) year of related experience
- Procurement/accounting background is ideal (work experience or has taken accounting/business classes in school
- Associate’s degree and 3 years’ relevant purchasing experience
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Purchasing Specialist Job Description
Job Description Example
Our innovative and growing company is looking to fill the role of purchasing specialist. Please review the list of responsibilities and qualifications. While this is our ideal list, we will consider candidates that do not necessarily have all of the qualifications, but have sufficient experience and talent.
Responsibilities for purchasing specialist
- Contacts suppliers and transportation companies, to ensure materials, supplies, and equipment are shipped and delivered as required
- Checking and updating article master data in adirace for all zone companies (data includes all necessary article attributes, std costs, purchase prices and NMM sales prices)
- Processes requisitions into purchase orders, purchase supplies, materials and services for the acute care, sub-acute care and clinic sites within the UHS organization
- Ensures pricing is accurate and confirms expected delivery date with vendor
- Reviews quotes, determines contract prices, follows up on orders placed, verifies delivery, and approves payment
- Savings projects implementation according to Purchasing Process and Policy
- Supporting Program Purchasing in New Project Implementation
- Administrative tasks of maintaining various purchasing reporting systems
- Integrating and leading cross-functional teams
- Process requisitions in oracle PeopleSoft purchasing system globally
Qualifications for purchasing specialist
- 3 to 5 years’ business / purchasing background, automotive experience at O.E.M
- At least 3/4 years of experience in a similar function (Indirect purchasing team)
- Detailed knowledge of efficient flow of a purchasing system and the necessary controls to be maintained
- Demonstrated flexibility and ability to embrace and effect change
- Must have the highest levels of ethics and personal integrity
- University, college or equivalent degree in Business Administration or International Trade or a related subject
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Purchasing Specialist Job Description
Job Description Example
Our company is hiring for a purchasing specialist. If you are looking for an exciting place to work, please take a look at the list of qualifications below.
Responsibilities for purchasing specialist
- Provide daily support for Contractors and Suppliers by researching and answering Purchase Order-related questions
- Define and implement Procurement strategies (which are not covered by Commodity strategies) based on conducted demand, market and supplier analysis to ensure long-term, cost-efficient and reliable on-time supply of materials in the required quality
- Generate, document and implement savings, CNI
- Ensures files and records of prices, deliveries, and inventory levels are maintained
- Identify the critical supplier & drive supply fulfillment with Purchasing Leads and buyers
- Execute, monitor and control local purchasing and order fulfillment management
- Ensure contractually agreed results from sourcing initiatives are translated and applied in tactical purchasing
- Support target achievement such as savings, inventory reduction, working capital improvements
- Handle daily supply and invoicing issues
- Create and update statistical information
Qualifications for purchasing specialist
- Ability to negotiate to order placement while taking into account the companies objectives and customers’ needs
- Commit to quality and service
- Minimum 10 years of global purchasing experience for large organizations, Automotive, IT/High-tech, Industrial/Consumer Goods, or Retail sector
- Internal Corning systems / tools (ServiceNow, PeopleSoft, JIP transfers, Changepoint, ) is preferred
- Process purchase orders for Vernon facility
- Operate a computer terminal 50% of time
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Purchasing Specialist Job Description
Job Description Example
Our company is growing rapidly and is looking for a purchasing specialist. We appreciate you taking the time to review the list of qualifications and to apply for the position. If you don’t fill all of the qualifications, you may still be considered depending on your level of experience.
Responsibilities for purchasing specialist
- Support continuous improvement of transactional processes
- Provide parts to international customers entailing entering customer PO’s into internal software, procuring parts from outside and internal vendors, preparing documents for export, expedite orders for on-time delivery
- Assist in requesting quotes from outside vendors to quote pricing and lead times to customers
- Have a solid working relationship with other intercompany departments such as Treasury, Billing, Trade Control and Accounts Payable
- Informs customer of unit prices, expected completion date, anticipated delays, and any additional details pertinent to their quote until completion
- Must be familiar with incoterms for international shipments, and domestic freight terms
- Must be willing to work additional hours as necessary to fulfill job expectations
- Coordinates with all required internal departments expedite material requirements
- Maintains records and files pertinent to purchasing information, shipments and returns of damaged items
- Responds to routine verbal and written requests for information from internal sources concerning purchasing data and status of material activities
Qualifications for purchasing specialist
- Regularly required to sit, use hands to finger, handle and feel
- Regularly required to walk
- Occasionally required to reach with hands and arms and stoop, kneel, crouch, or crawl
- Close vision, and ability to focus required for position
- Occasionally exposed to toxic or caustic chemicals and risk of electrical shock
- Noise level in the work environment is usually quiet and occasionally loud