Project Office Job Description
Project Office Duties & Responsibilities
To write an effective project office job description, begin by listing detailed duties, responsibilities and expectations. We have included project office job description templates that you can modify and use.
Sample responsibilities for this position include:
Project Office Qualifications
Qualifications for a job description may include education, certification, and experience.
Licensing or Certifications for Project Office
List any licenses or certifications required by the position: PMP, PMI, PRINCE2, ITIL, PM, CAPM, IIBA, MOS, UW, II
Education for Project Office
Typically a job would require a certain level of education.
Employers hiring for the project office job most commonly would prefer for their future employee to have a relevant degree such as Bachelor's and Master's Degree in Business, Engineering, Project Management, Education, Business/Administration, Computer Science, Technical, Finance, MBA, Management
Skills for Project Office
Desired skills for project office include:
Desired experience for project office includes:
Project Office Examples
Project Office Job Description
- Management of the construction management field staff at the site for administrative requirements
- Manage sub-consultant support staff
- Management of the submittal processes
- Management of the change order process
- Manage and approve requisitions and invoices
- Utilization of Constructware, Expedition, Prolog, P3 software construction management packages
- Assist in the planning, scheduling, and coordinating businessrelated internal and external meetings webcasts, teleconferences,and live meetings
- Assist the Resident Engineer in drafting construction change orders and correspondence
- Support/schedule project and department events, workshops
- Manage the project management team and serve as a conduit for communication between project managers distributed across global functional teams and the executives who make the strategic decisions for those projects
- Be adaptable and have flexible working style
- Be organised and have strong ability to prioritise
- Good understanding of financial products and transactional flows
- Must have prior experience leading/managing a PMO for a company that experienced rapid growth during applicant's tenure
- Must have experience preparing and delivering briefings and recommendations to senior executive on a regular basis, with a record of success - recommendations have been adopted/implemented and achieved the desired outcome(s)
- Must have experience as a Program Manager
Project Office Job Description
- Proactively report overall status (progress, issues, dependencies, financial) across all projects to executive team members in standardized fashion
- Assign projects and provide continuous feedback and coaching
- Facilitate clear communication and manage prioritization across the global organization, including engineering, operations, NOC and business leaders
- Demand and Supply Management
- Preparing clear and attainable objectives from project charter and business case
- Preparing and maintaining project schedules with focus on time completion, customer need and with available resources
- Managing time, cost and quality according to the project charter and business case
- Tracking and reporting progress to project objectives, schedule, costs and risks
- Planning and executing team meetings and workshops from Danfoss Business System (PDP) “tool box” and according to team and project requirements
- Ensuring customer requirements are understood, met and verified
- Must have experience in identifying and mitigating potential risks at the company-wide level
- BS in Business required
- Minimum of 4 years of experience in an administrative/business support roleExperience and comfort with reading and understanding contracts
- 4+ years of technical project management / Scrumaster experience
- 5+ years of demonstrated experience in different project management methodologies, with a focus on agile methodology
- 1+ years of experience working with feeds/Api’s
Project Office Job Description
- Manage executive department projects from coordinating stakeholders, defining objectives, developing a plan, and scheduling to ensure projects are delivered on-time, within scope and budget
- Coordinate board and committee meetings to include coordination of attendance, location, equipment, and preparation and distribution of materials
- Securing that the delivery from external vendors are in accordance with our agreements and with required quality
- Being responsible for securing that we have high quality and on time deliveries
- Securing that the project is coordinated with all internal and external parties
- Reporting on targets and being responsible for communicating to the stakeholders of the project
- Facilitate collaboration between leaders, functions and workstreams
- Drive decision making, call out issues, and resolve blockers to secure an effective and timely delivery
- Drive continuous improvement during the project and ensure learnings are captured, shared and integrated into future work
- Creating an environment of high trust, and champion the vision for the project
- With direction, responsible for project team execution of all project deliverables (requirements, design)
- At least 5 years related railroad experience is required
- Experience with “Constructware” project management software
- Must be willing to work occasional variable shifts if required
- Ability to manage project costs and budgets
- Experience in sub-contractor relations, negotiation, change order management and cost control
Project Office Job Description
- Cooperate during financial audits
- Interact with companies counterparts
- Participate in training courses and programs as they relate to overall business and personal development, product related developments
- Communicate effectively with all levels of employees, subcontractors, and internal/external customers in a professional, responsive and responsible manner
- Protect confidential information by not communication, disclosing to ,or using for benefit of 3rd parties
- Engage in conflict resolution, on an as-needed basis
- Maintain the highest degree of honesty, integrity, and professionalism at all times
- Providing project support to the Head of Change, Project Manager, Business Manager and EGM Transformation
- Developing, consolidating and reviewing Transformation project material (including plans, status reports, change impact assessments and stakeholder analysis)
- Supporting Transformation leaders by establishing meeting cadences, developing agendas and taking meeting minutes
- Process Change
- Implementation of new systems
- Interact with Project / Program Managers from other BP2S offices in Europe and Asia to understand Scope, Teams impacted, FTE requirement
- Agree on implementation timeline
- Provide regular updates to management team on the status of various projects / change
- Good working knowledge of investment administration business especially Middle Office related activities on Trade Matching and Settlements
Project Office Job Description
- Recording project risks and issues
- Back up for electronic scheduling of events in the Coolidge Room and follow up with required paperwork from applicants and departments including Catering and Facilities and back-up
- Organizing and scheduling complex appointments and meetings for senior level personnel
- Organizes and maintains complex, confidential electronic and physical files and databases by acting as a resource for Office of the Provost employees with regard to filing and document management
- May assist in updating website and posting social media material
- Updates organizational charts for all Provost’s units
- Coordinates catering, materials, communications, and schedules for one-time meetings and events as needed to support office operations
- Prepares and tracks financial transactions and accompanying source documentation by maintaining spreadsheets for journal entries
- Provides consulting expertise and supports stakeholders on project portfolio structure within their area
- Prepares portfolio related reports and leads or prepares project reviews depending on the review level
- Actively participate in necessary improvements of report content and formats
- Maintain related templates, tools and techniques, inventory of reports, help docs etc
- Develop and maintain project schedules working with PMs and teams
- Maintain master project schedules for the portfolios
- Track project financials and interact with sales and finance teams for forecasting and revenue recognition
- Track project issues, risks and change controls