Office Job Description
Office Duties & Responsibilities
To write an effective office job description, begin by listing detailed duties, responsibilities and expectations. We have included office job description templates that you can modify and use.
Sample responsibilities for this position include:
Office Qualifications
Qualifications for a job description may include education, certification, and experience.
Licensing or Certifications for Office
List any licenses or certifications required by the position: BLS, CPR, TABC, IFMA, OSHA, OH&S, HR, ISO, EIT, CPI
Education for Office
Typically a job would require a certain level of education.
Employers hiring for the office job most commonly would prefer for their future employee to have a relevant degree such as Bachelor's and Associate Degree in Education, Business, Computer, Faculty, Architecture, Engineering, Science, Associates, Business/Administration, Communication
Skills for Office
Desired skills for office include:
Desired experience for office includes:
Office Examples
Office Job Description
- All office operations, local marketing, recruiting and staffing
- Supervising, training, and coaching of all tax office associates
- Implementing company policies and ensuring compliance
- Serving as a role model for associates on business development
- Being a knowledgeable resource on tax products and topics
- Prepare accurate and complete tax returns for clients, as needed
- Assisting the District Manager in plan to achieve client retention and revenue goals
- Provide general administrative support to the Bureau Director and other professional staff
- Receive, record, and refer incoming correspondence and telephone calls
- Interact in person and by telephone, and handle and/or refer inquiries concerning work activities/projects
- Leadership and supervisory skills to guide and develop associates
- Must possess or demonstrate supervisory skills sufficient to guide associates, demonstrate core leadership behaviors to grow and develop associates
- Previous experience as an Office Manager or Tax Professional helpful
- Coordinate meetings, make travel arrangements and maintain scheduling and calendars
- Maintain subject and reference files
- Experience with healthcare billing and coding preferred
Office Job Description
- Greet, answer phone/email inquiries from students, staff and faculty
- Process grade change forms
- Transfer credit - data entry in Banner, including Overseas, Off-campus Study Approvals and corresponding Degree Works notes entry
- Process daily mail, scan, index documents for record archiving
- Assist with sending communication to various student and campus populations
- Maintain/update student records (current and archived), including name changes, SSN updates, deceased and confidentiality indicators, Assist with records release requests
- Serves as a liaison between administrative staff and other hospital departments, external agencies and individuals
- Provides coordination and secretarial support to administrative staff, department committees/groups, and individuals
- Answers telephone, determines caller’s needs and routes call appropriately
- Maintains an efficient, well-organized office
- Associates degree in business or a related discipline or equivalent work experience
- Bachelor’s degree or the equivalent combination of education and experience providing administrative support is required (one year of education is equivalent to two years of experience)
- Two or more years of experience providing administrative support
- Experience supervising staff and assigning daily tasks
- Experience managing a budget and conducting record keeping
- Experience purchasing in compliance with State of Colorado Procurement rules and procedures
Office Job Description
- Work within the Medicaid Welfare Management System and EMedNY along with various billing and other systems to maintain and collect necessary financial data
- Process Personnel Needs Allowance (PNA) eligibility lists, adjusting PNA benefits for working clients
- Monitor and track status of program activities using various reports, client rosters and logs
- Analyze routine reimbursement and demographic data, making appropriate decisions regarding case routing and resolution
- Perform clerical duties such as filing, forms completion, data entry and special projects as assigned
- Provide support to professional staff by performing follow-up work as needed
- Provide backup to other support staff
- Managing office staffing, operations, and logistics for a tax office
- Preparing accurate and complete tax returns for clients, and being a knowledgeable resource on tax topics and products
- Work in conjunction with the Executive Chair and President of the regional Board to manage administrative and operational activities related to regional board of directors meetings, including meeting calendar, agenda planning, coordination of and distribution of all meeting materials prior to the scheduled board meetings (through the use of the online board portal)
- Ability to inspire confidence to work independently and in support of department goals and business objectives
- Exceptionally professional and proactive
- Demonstrate ability to prioritize, problem-solve, manage diverse activities, and meet deadlines
- Adeptness with MS Office Suites, Mac and PC proficient, Google Apps
- Pleasant demeanor and positive, can-do attitude
- Working knowledge of HTML/CSS, WordPress, and Adobe Creative Suite
Office Job Description
- Oversee the general management of the office and all operations
- Work closely with the Office Leader regarding all major requests to come to a resolution
- Implement, manage and maintain record keeping, confidential personnel files, purchasing and inventory control systems
- Proactively manage, coordinate and organize office events, social activities and charitable giving
- Regularly update and maintain Office Manager manual with proper instructions, logins, contacts, process information and procedures
- Support office operations by designing and implementing processes for better workflow management and tracking all projects, payments, orders, and deliveries
- Work closely with the IT team to resolve technology issues with server room, copiers, phones, and coordination of office moves
- Understand the process and operation of loaner laptops, AV equipment, audio and web conferencing, and troubleshoot issues as they arise
- Conduct office tours for new hires, reviewing all general office-related details (breakroom, restrooms, building information, security badge access, ) along with any special office-specific information
- Ensure all processes for new hires and terminations are followed, working closely with HR, IT, Office Services and Hiring Manager/Team
- Poise and focus under pressure
- Interest in a position that has the potential to extend across fall and spring semesters
- 2-3 years in a Tax Professional position preferred
- Prior supervisory and customer service experience preferred
- Is sufficiently familiar with legal documents (articles, by-laws, IRS letters, ) to note applicability during meetings
- Ability to travel to attend board meetings at a variety of location within a division
Office Job Description
- Assist with market research projects based on availability and with Director approval
- Coordinate internal meetings/townhalls as needed – arrange for food, AV, space
- Maintain Office Shared Drive for local office
- Maintain all office services vendor contracts
- Manage the MyFax account as administrator
- Manages office, orders supplies, spearheads corporate initiatives
- Manages and maintains all tickets that are part of team relationships
- Works with Marketing Dept
- Organizes company events and meetings
- Prepares cash/barter program and other invoices and submits to Accounts Payable
- Familiarity with government work and processes preferable
- College degree in English, communication, marketing or comparable skill sets and experience
- At least two years of experience in a box office/front of house administrative position
- Proven record of accomplishment and experience working in the field (box office, administrative, and/or customer service)
- Knowledge of all disciplines of box office equipment
- Customer service skills, including demonstrated knowledge of all disciplines of customer service