Procurement Clerk Job Description
Procurement clerk
provides input on prospective sources for office equipment such as fax machines, copiers and specialty office.
Procurement Clerk Duties & Responsibilities
To write an effective procurement clerk job description, begin by listing detailed duties, responsibilities and expectations. We have included procurement clerk job description templates that you can modify and use.
Sample responsibilities for this position include:
Resolve invoice issues
Read and run reports from Maximo
Produce professional and accurate work in a timely manner
Provide written and oral communication to various levels of colleagues, including management
Actively participate and support safety initiatives at the facility
Orders efficiently to establish par levels
Receives, breaks down, and properly stores all department deliveries in a timely manner
Performs all other related duties as requested or required by manager
You will interface directly with suppliers and clients either by email or phone
Working with new and existing contractor companies to ensure all required documentation and program enrollments are in place
Procurement Clerk Qualifications
Qualifications for a job description may include education, certification, and experience.
Licensing or Certifications for Procurement Clerk
List any licenses or certifications required by the position: W-9, APICS, SAP
Education for Procurement Clerk
Typically a job would require a certain level of education.
Employers hiring for the procurement clerk job most commonly would prefer for their future employee to have a relevant degree such as Bachelor's and High School Degree in Business, Education, General Education, Management, Associates, Technical, Business/Administration, Accounting, Supervision, Finance
Skills for Procurement Clerk
Desired skills for procurement clerk include:
Copiers
Excel
General office equipment-fax
Microsoft office
Printers
Scanner
Any other training activities using existing documentation
Basic refrigeration
Bookkeeping and procurement practices
CFR vehicles
Desired experience for procurement clerk includes:
Responsible for routine operational/administrative work
Bachelor's degree in Business or related business school equivalent preferred
State purchasing certifications a plus
Experience using Maximo or other CMMS a plus
Ability to prioritize, plan, and execute on multiple tasks
Three years of office experience or related experience
Procurement Clerk Examples
1
Procurement Clerk Job Description
Job Description Example
Our growing company is looking to fill the role of procurement clerk. To join our growing team, please review the list of responsibilities and qualifications.
Responsibilities for procurement clerk
- Compare contractor insurance certificates against contract requirements and contact insurance agents to request certificate changes if necessary
- Input data from contracts and certificates of insurance to the Contractor Data Management System (CDMS)
- Working to enroll contractor companies in the CICI drug and alcohol testing consortium
- Maintain open invoice and paid bills, including adequate documentation and support (invoices, receipts, vouchers, purchase orders, check copies, and correspondence) for each transaction as recorded
- Open, date stamp, and distribute all vendor incoming mail
- Match up all incoming vendor invoices with a Purchase Order (excluding tax payments)
- Code all accounts payable vouchers in accordance with accounting policies
- Schedule payments, including changing when necessary the payment approval status of vendors
- Stuff and distribute check payments as appropriate
- Prepare and record manual checks as requested via data entry
Qualifications for procurement clerk
- Reviews and researches team invoice inquires
- Excellent written and oral communication skills and telephone etiquette
- Strong customer service skills and professionalism in dealing with internal and external customers
- Typing, word processing, proofreading, and data entry skills with high accuracy and attention to detail
- Commitment to be a positive and professional team member
- Five plus years of related experience, food industry a plus
2
Procurement Clerk Job Description
Job Description Example
Our company is growing rapidly and is hiring for a procurement clerk. We appreciate you taking the time to review the list of qualifications and to apply for the position. If you don’t fill all of the qualifications, you may still be considered depending on your level of experience.
Responsibilities for procurement clerk
- Provide copies of all project-related, billable invoices to the branch Contract Administrators upon request
- Reconcile vendor statements to unpaid balances, whenever such statements are provided
- Perform data entry in support of Accounts Payable Administrators, including vouchers, checks, and journal entries
- Provide backup to other Accounts Payable Administrators, as needed, for all other accounts payable responsibilities
- Portal Entry
- BOL Support
- Inbound Tagging
- Tag/count material
- Obtain best value for goods and services contracts using all available resources the tender processes, Request for Proposals (RFPs), negotiations in a fair and equitable manner
- Must be willing to participate in automation projects and applications and managing projects from start to finish
Qualifications for procurement clerk
- Must have excellent communication skills both verbal and written and interpersonal skills to develop effective working relationships with staff and vendors
- Must possess good organizational and time management skills with a proven ability to meet deadlines
- Must be detail-oriented including ability to review contracts with an emphasis on specification development
- Experience in development and implementation of policies, procedures and performance development frameworks in procurement activities
- A commitment to providing exceptional customer service
- An critical eye to look at ways to improve procurement activity and performance
3
Procurement Clerk Job Description
Job Description Example
Our innovative and growing company is hiring for a procurement clerk. If you are looking for an exciting place to work, please take a look at the list of qualifications below.
Responsibilities for procurement clerk
- Create and maintain trade agreements in Microsoft AX as requested by branch personnel
- Assist with troubleshooting item-related issues and complete assigned help tickets
- Assist with continuous improvement efforts in the item setup and maintenance process
- Miscellaneous administrative duties within the department
- Support team supervisor and Service Delivery Lead in non-operational activities, such as automation, innovation and analysis
- Place orders for departments other than service such as sheet metal, controls, HVAC, refurbishing, and installation department as needed
- Reviewing invoices for purchased commodities as required by Accounts Payable
- Processes MRP demands and generate purchases orders daily
- Ensure timely receipt and processing of order acknowledgements
- Manages open invoices to insure timely payments to suppliers and resolve any open issues
Qualifications for procurement clerk
- Experience with Microsoft Dynamics AX 2012 a plus
- Raise Purchase Orders in "Purchase to Pay" System
- Ensure PO's are coded correctly
- Respond to all PO Requests
- Place Hardware/Software orders
- Receipt IT invoices/Contractor Invoices
4
Procurement Clerk Job Description
Job Description Example
Our innovative and growing company is hiring for a procurement clerk. We appreciate you taking the time to review the list of qualifications and to apply for the position. If you don’t fill all of the qualifications, you may still be considered depending on your level of experience.
Responsibilities for procurement clerk
- Assumes ownership of assigned commodities and managing supplier relationships
- Manage metrics for purchasing and supplier performance
- Resourcing for improvements in cost, quality and delivery
- Coordinating with Inventory Management on recommendations for EOQ/AOQ adjustments
- Consolidation of suppliers, where possible
- Work to support corporate Strategic Sourcing initiatives
- Process requests for quotes
- Expedite deliveries, as needed
- Daily cross-functional team interaction
- Will be expected to participate in an after-hours on call rotation
Qualifications for procurement clerk
- Bachelor’s degree in a business related field preferred, but not necessary
- Attend meetings to take minutes
- Accept Challenges
- Must be able to obtain and maintain a Top Secret (TSPV) Department of Defence security clearance
- Ensure use of policies terms and conditions to ensure best in class economics and minimized risk
- Encourage use of MWBE suppliers by stakeholders whenever possible
5
Procurement Clerk Job Description
Job Description Example
Our company is growing rapidly and is looking for a procurement clerk. If you are looking for an exciting place to work, please take a look at the list of qualifications below.
Responsibilities for procurement clerk
- Responsibilities include, but are not limited to interfacing with site experts and vendors and/or internal machine shop to schedule repairs
- Interface with both internal clients and external suppliers
- First point of contact for daily issues with systems or process associated with Vendor master creation - analyze, implement, and communicate resolutions
- Work with Accounts Payable team on any Vendor Master issues or credit holds with suppliers to resolve
- Provide insight and knowledge when vendors have us on credit hold
- Provide SAP, expertise to end user
- Support enhancements to the SAP system with respect to supplier sites, ship to locations, master items, employee setup
- Daily support and project support for buyers as needed
- Process request for new vendor set up
- Corrections to Vendor Master as accounting requested
Qualifications for procurement clerk
- Certificate or credits towards a Purchasing diploma, Supply Chain Management Association of Canada (SCMA) courses preferred, and/or relevant experience
- 2 years of specifically related experience preferred but not required
- Experience with Oracle ERP preferred but not required
- Aerospace manufacturing environment preferred but not required
- Requires varied problem-solving skills
- This position requires an individual who is professional, self-motivated, flexible to changing priorities and responsibilities, and able to work independently