Payroll Technician Job Description
Payroll Technician Duties & Responsibilities
To write an effective payroll technician job description, begin by listing detailed duties, responsibilities and expectations. We have included payroll technician job description templates that you can modify and use.
Sample responsibilities for this position include:
Payroll Technician Qualifications
Qualifications for a job description may include education, certification, and experience.
Licensing or Certifications for Payroll Technician
List any licenses or certifications required by the position: PCP, CPA, PERS, DEC, FPC, CPP, W-4, ACP
Education for Payroll Technician
Typically a job would require a certain level of education.
Employers hiring for the payroll technician job most commonly would prefer for their future employee to have a relevant degree such as Associate and Bachelor's Degree in Education, Accounting, Business, Finance, Department of Education, Associates, Faculty, Technical, Business/Administration, Management
Skills for Payroll Technician
Desired skills for payroll technician include:
Desired experience for payroll technician includes:
Payroll Technician Examples
Payroll Technician Job Description
- CPP/FPC preferred
- ADP Vantage, PeopleSoft, and Kronos experience
- Process new hire, transfer, and termination paperwork
- Enter direct deposits and set up paycards
- Enter tax documents
- Enter payroll adjustments
- Audit exception reports
- Process wage and employment verifications
- Make phone calls to resolve any questions on audit reports
- Maintains the payroll systems, including controls to ensure that the payroll system reflects complete and authorized standing data
- Process yearend for Canada and the United States, other countries
- Possess 8 or more years of work experience processing DoD/Federal Personnel Actions
- Ability to operate multiple HR Information Systems
- Experience working with a time and attendance software (WorkForce Suite) is a plus
- Minimum 3 years experience in processing large payrolls for multi-state, multi-subsidiary companies
- Day to day working relationship with board design engineers by contributing in the area of Board Design activities such as schematic entry, layout, review of checklists
Payroll Technician Job Description
- Reviews and processes payroll exception reports when there are timesheet errors and correct and resolve discrepancies
- Processes new hires and transfer-ins in coordination with the payroll processes and checklist
- Processes terminations and transfer-outs in coordination with payroll processes and checklist
- Serves as an administrator and maintains enrollment of employee health insurance through the Public Employee Benefit Board (PEBB) website
- Assists with the coordination and tracking of individual use of employee Family Medical Leave Act (FMLA), Oregon Family Leave Act (OFLA), Affordable Care Act (ACA)
- Maintains critical payroll and benefit data in OSPS and PEBB database systems
- Works with Human Resources to counsel employees and/or family members regarding health, life and disability benefits
- You will prepare, enter and process all aspects of payroll for all payroll frequencies, including auditing, and reconciling for 2000+ employee base
- You will process all payroll changes including voluntary deductions, W-4 and state withholding certificates, direct deposit changes via upload file or manual data entry
- You will research and resolve out of balance conditions
- Understand requirement of engineers in terms of HW/SW, Silicons, measurement equipments, soldering, and proactively assist to enable smooth operation of their work
- You will balance and reconcile payroll registers to journal entries against GL
- You will generate manual checks as needed for terminations, payroll adjustments and special pays
- You will be responsible for reviewing union contracts and company policies to ensure compliance with pay and deduction related items
- Experience processing a minimum of 500 employee payroll per week
- Required to pass a Credit Check
Payroll Technician Job Description
- Contract Renewal Control and associated administrative tasks
- Expatriates management
- Inputs data to computerized JDE payroll system, including employee retroactive, payments, adjustments to prior pay, deduction if necessary
- Handling all requests for the support of our time capture tool, TIMEtrak, and related reporting and processes
- Operate in a Help Desk environment
- User setup and management
- Colleague training (via phone) on database usage
- Payroll process support
- Updating system approvers and client addresses
- Other duties as assigned by the Payroll Manager/Supervisor
- Your Intermediate MS Word and MS Excel skills
- Your ability to work overtime when necessary
- Ability to establish and maintain accurate payroll and personnel records
- Think “we” not “I”
- Must be able to reach, stand, engage in repetitive motions, touch, communicate and hear
- Great team personality and ability to communicate effectively internally
Payroll Technician Job Description
- Liaison to central HR Service Center for entry of all student faculty, temporary and fellowship appointments into the payroll system
- Interface with HR Service Center to ensure that aforementioned hires and compensation are entered correctly
- Interface financial aid representative, professors, Associate Deans and students to ensure that the Law School employees in this group are hired into HRMS correctly, including that work-study awards are appropriately awarded
- Address and resolve student payroll inquiries and concerns as needed
- Reconciles and resolves student hourly funding issues with Professors
- Create journals and PETS as requested by the Budget Officer and as appropriate for student employees
- Interface with financial aid representatives, professors and students to ensure that the Law School makes the best use of available work study award budgets
- Create and send monthly financial reports to units as needed
- Assists all Payroll Processes within FM for a staff of approximately 500 employees
- Meet with all new employee types to gather necessary paperwork for employment such as the I-9 Employment Eligibility Verification and record data in Oracle
- Two (2) years’ experience with spreadsheet programs
- Time management or payroll software application support recommended but not mandatory
- Learn and adapt to new internal use software
- Ability to troubleshoot remotely -- with or without a remote viewing tool
- Since there will be direct contact with our most important asset, our own employees and customers, you must be personable, approachable and willing to help others
- Ability to translate computer talk into plain English for the end user
Payroll Technician Job Description
- Recording all transactions in the accounting system (banking transfers, third-party remittances)
- Executing certain tasks involved in closing out the accounting period
- 7 years of experience working with state and federal payroll regulations supporting 2500+ employees reflecting increasing levels of responsibility
- Generate, process and verify pay rate, title and status changes for all employee types in Oracle
- Process all promotions, terminations, retirements and transfers for all employee types
- Analyze state and university personnel rules and regulations and their impact on the FM department
- Maintain confidential and accurate personnel records, files and reports for all FM employees
- Insure that all deadlines are met
- Partners with Navy Exchange HQ's team to ensure timely processing of pertinent records to include adjustments, journal entries, and other timekeeping information to meet required deadlines
- Partners with Managers/Supervisors to ensure submission of time card information, missing documentation, and resolution of discrepancies to facilitate timely and accurate processing of information
- The skills necessary for this position are computer skills including Excel, a self-motivated individual that works independently in a fast paced environment and great customer service
- One-year experience in the manual calculation, verification of appropriate pay and employment information or an equivalent combination of education and experience
- Prepare applications for direct transfers of tax remittances
- Reconcile tax remittances periodically, and analyze general ledger accounts pertaining to remittances monthly
- Calculate tax remittance estimates, and anticipate outflows affecting cash flow
- Member of the Canadian Payroll Association (is considered an asset)