Payroll Associate Job Description
Payroll Associate Duties & Responsibilities
To write an effective payroll associate job description, begin by listing detailed duties, responsibilities and expectations. We have included payroll associate job description templates that you can modify and use.
Sample responsibilities for this position include:
Payroll Associate Qualifications
Qualifications for a job description may include education, certification, and experience.
Licensing or Certifications for Payroll Associate
List any licenses or certifications required by the position: HCM, FPC, KPMG, CPP, APA, PHR, BPM, SME, CDD, STC
Education for Payroll Associate
Typically a job would require a certain level of education.
Employers hiring for the payroll associate job most commonly would prefer for their future employee to have a relevant degree such as Bachelor's and Associate Degree in Accounting, Finance, Business, Education, Associates, Human Resources, Business/Administration, Supervision, Taxation, Administration
Skills for Payroll Associate
Desired skills for payroll associate include:
Desired experience for payroll associate includes:
Payroll Associate Examples
Payroll Associate Job Description
- Serves as payroll expert for the operating company on federal and state regulations/requirements
- Research questions regarding state and federal payroll statues for operating company
- Understand Payroll Principles as outlined by the Payroll Industry reference sources
- Researches payroll compliance issues at the federal, state and local level using APA Payroll Source various government web sites
- Balance payrolls monthly and quarterly within ADP
- Review elections on all new hires, transfers, and employee elected changes
- Balance payroll items as needed within ADP
- Drives process improvement ideas and execution
- Ensures all procedural and process documentation is updated timely
- Supports Immigration function and Global Mobility process
- Focus on guardianship role, ensuring controls are adhered to
- Strong bilingual communication skills, Spanish and English
- Must have knowledge of Manus+ (Time & Attendance system)
- Must have a vocational degree in payroll (PDL or any other European vocational training related to payroll)
- Knowledge of retail payroll would be considered a plus having worked in an international environment
- Thorough knowledge of Dutch laws and regulations, knowledge of other European laws and regulations is an advantage
Payroll Associate Job Description
- Review and provide guidance related to company policies/procedures
- Researches and responds to complex and sensitive payroll questions and inquiries
- Run wage variance/recharge reports
- Processing semi-monthly disbursement of multi-state payroll, including processing of new hires, terminations, transfers, and any other payroll status changes
- Administering benefit-related payroll transactions (FSA, Voluntary Life Insurance, 401k contributions)
- Partnering with the People Ops team to ensure payroll data and compliance flows seamlessly between HR and Payroll
- Administering Corporate Credit Card and transaction processing
- Managing employee expense reimbursements including
- Supporting month-end close processes
- Provide Call Management System (CMS) support to handle employee inquiries regarding W earnings and withholding taxes
- Fluency in English and any other language is considered a huge advantage (French/German/Spanish)
- Must be detail oriented, strong data entry skills
- You must have experience with Canadian Payroll
- PeopleMatter experience a plus
- College credit courses in accounting a plus
- Fundamental Payroll Certification (FPC) a plus
Payroll Associate Job Description
- Maintain archived printed submissions for all mailboxes
- Ensure strict compliance to PII guidelines
- Responsible for performing different forms of payroll related reconciliations as required by the country serviced
- Responsible to comply with policies defined by the Team Leader in accordance with county specific requirements
- Processing special payments, new hires, terminations
- Reconciling earnings variance (current vs
- Researches and responds to basic payroll questions and inquiries
- Process all payroll changes/updates including employee stock exercises, commissions, disability payments
- Reconcile payroll GL accounts
- Assist in year-end W2 preparation, fringe benefit processing
- Must have a Bachelor's Degree in Accounting, Business, Finance or a related field
- Minimum 3 years previous experience in compensation
- Must have hands on payroll experience
- Must have strong supervisory experience
- Excel super-super user
- Numerical sensitive and detail-minded
Payroll Associate Job Description
- Monitor the application support incident/request queue to ensure that they are effectively addressed in accordance with established policies and procedures
- Assist with handling the Payroll mailbox to ensure timely and accurate responses are provided to employees
- Maintains Ultimate Software database for employee changes (names, addresses, W-4 information, withholdings, ) Performs maintenance and audits to ensure accuracy
- Enters payroll required information into CR system accurately
- Processes transmission of data to ADP
- Managing the Services Payroll mail box
- Assist in the biweekly, monthly, quarterly, and annual payroll, tax, and compliance activities
- Identifies, investigates, and resolves moderate to complex questions pay check, tax, or payroll information
- Identify and resolve payroll issues related to PeopleSoft and KRONOS and advise management of problems as they arise
- Participate in systems upgrade and/or additional applications by performing assigned project tasks and assisting in the planning, development, testing, and conversion activities
- Conversant with prevailing Labor Law and related legislation is an advantage
- 2 years of recent Payroll, Human Resources, Accounting or other professional business experience
- Ability to occasionally work non-standard hours as required by business needs
- A recognized payroll qualification, , IPASS, would be an advantage
- Strong understanding of accounting General Ledger and processing journals
- Secondary vocational education (MBO level 3)
Payroll Associate Job Description
- Provides information to employees and managers on payroll matters and acts as liaison between Corporate payroll processing organization and employees
- Oversees department desktop procedures and processes
- Provide first-line support to systems users related to payroll policies and procedures, including help desk management
- Knowledge of federal and state labor and tax withholding laws and regulations
- Contributes to the development of standard department procedures
- Review payroll register to source documents following each payroll to ensure accuracy of pay data
- Review status changes from ADP Personnel Change Report source documents entered by Human Resources
- Provide assistance processing miscellaneous payroll factors
- Input and monitor wage garnishment and support orders to withhold income
- Input and monitor third party sick pay as directed by carrier communications assuring accurate FICA withholding calculations
- Ability to work with wide range of people and personalities
- Ability to prioritize with minimal supervision and to adapt quickly to changing needs
- Dedication to follow-through on all tasks and to meeting deadlines
- Knowledge of multi-state payroll required
- Knowledge of wage withholding orders and garnishments required
- Knowledge of ADP Enterprise and E-Time