Specialist, Payroll Job Description
Specialist, payroll
provides guidance on payroll processes and provides feedback to the payroll team and senior management regarding improvements to payroll processes.
Specialist, Payroll Duties & Responsibilities
To write an effective specialist, payroll job description, begin by listing detailed duties, responsibilities and expectations. We have included specialist, payroll job description templates that you can modify and use.
Sample responsibilities for this position include:
Calendar Process
Questions / requests from customers
Process final period income
Complete timely and accurate payroll for clients
Ensure that monthly and yearly tax payments and compliance requirements are met
Prepare Client Tax returns
Provide excellent customer service to end clients - manage payroll inbox accordingly
Work with external providers/vendors to ensure a smooth payroll process
Coordinates/communicates client information with the ServicePayroll Service Manager regarding changes or additions to client set-ups and escalations
Conduct payments such as net salaries to employees, tax payments, pension payments
Specialist, Payroll Qualifications
Qualifications for a job description may include education, certification, and experience.
Licensing or Certifications for Specialist, Payroll
List any licenses or certifications required by the position: CPP, FPC, PCP, APA, CPA, RSU, PHR, VIP, FCP, COBRA
Education for Specialist, Payroll
Typically a job would require a certain level of education.
Employers hiring for the specialist, payroll job most commonly would prefer for their future employee to have a relevant degree such as Bachelor's and Associate Degree in Accounting, Education, Associates, Business, Finance, Business/Administration, Human Resources, Technical, Economics, Administration
Skills for Specialist, Payroll
Desired skills for specialist, payroll include:
Rules and laws which govern the payroll administration practices
Multi-state payroll
Ability to explain and provide guidance on clients’ payroll
Benefit billing
Contact center technologies
Payroll and compliance management
Reporting and best practices in operations
Excel
ADP payroll products
Various operating systems
Desired experience for specialist, payroll includes:
Minimum 2 years payroll processing experience (asset)
Experience in payroll is essential
Educated to GCSE or equivalent, including Maths & English
Knowledge of a large ERP
Must have a Bachelor’s degree in Finance, Accounting, Business, or a similar field
Must have 3-5 years of previous experience in a Payroll or HRIS environment in a role maintaining responsibility for data management system administration
Specialist, Payroll Examples
1
Specialist, Payroll Job Description
Job Description Example
Our company is looking for a specialist, payroll. Please review the list of responsibilities and qualifications. While this is our ideal list, we will consider candidates that do not necessarily have all of the qualifications, but have sufficient experience and talent.
Responsibilities for specialist, payroll
- Handling simple business issues on a routine basis
- Providing analytical support to business and client initiatives
- Establishing and maintaining relationships with clients to actively ensure basic financial analysis needs are met
- Financial reconciliation (eg Superannuation)
- Enter Associate Physician's biweekly bonus compensation and Quarterly Sleep/Allergy Bonuses
- Enter Hearing Aid Commission
- Set up and update Security Groups
- Assist Managers with entering hours or any other issues they may have with an employee's time card
- Pull out any checks for employees who are terminated or on leave to mail to home
- Contact any floaters with live check to find out Friday location
Qualifications for specialist, payroll
- Minimum 2 years payroll processing experience
- This role requires an energetic, high attention to detail individual who works well under pressure and has a track record of meeting deadlines
- Experience with Stock equity & RSU payroll certifications would be an advantage
- Run Annual PTO Balance report
- Strong understanding and knowledge of payroll functions
- Ability to interface with varying levels of staff
2
Specialist, Payroll Job Description
Job Description Example
Our innovative and growing company is looking to fill the role of specialist, payroll. If you are looking for an exciting place to work, please take a look at the list of qualifications below.
Responsibilities for specialist, payroll
- Employment verifications for wages
- Uploading info for pensions / 403B
- Calculate and process earnings, retro payments, overpayments, due based upon annual or hourly rates
- Audit and process manual requests - international transactions, advances, bonuses, benefit adjustments, draws
- Perform daily processing audits – ESS/MSS control audits
- Set up new employees in ADP/eTime and update employee records both electronically and hard copy files
- Maintain Child Support/Garnishment/Tax Levy’s
- Set up/maintain Time & Labor System
- Comply with Sarbanes Oxley
- Set up new states/locals as employees are hired
Qualifications for specialist, payroll
- 2-5 years of related professional experience required
- High School diploma required, Associate's degree in Accounting or a related field preferred, or equivalent work experience
- Knowledge of Workday HCM system is a definite plus
- Knowledge of international payroll and expatriates beneficial
- FPC certification preferred but not required
- Strong working knowledge of payroll best practices along with knowledge of automated payroll processing systems
3
Specialist, Payroll Job Description
Job Description Example
Our growing company is looking for a specialist, payroll. Thank you in advance for taking a look at the list of responsibilities and qualifications. We look forward to reviewing your resume.
Responsibilities for specialist, payroll
- Monitor taxes and close states or cities that we no longer do business in
- Respond to tax agency inquiries
- Stay abreast of tax laws/regulations that affect our business
- Confirm/update Quarterly Tax Verification notices from ADP
- Download quarterly and annual Statement of Deposit & Filings from ADP
- Ensures deadlines are met and payrolls and reports are produced accurately
- Point person for filtering information to the client regarding compliance or miscellaneous initiatives
- Other administrative and clerical tasks as assigned or requested, including maintaining client files, covering phones for others, assisting other departments as needed
- Other administrative and clerical tasks as assigned or requested, including maintaining client files, covering phones for others, assisting Distribution Specialists as needed
- Timekeeping administration
Qualifications for specialist, payroll
- Basic knowledge of Payroll Taxes and Accounting
- Minimum of 3 years of directly related experience and/or training
- Experience with Deltek Costpoint and Time & Expense systems preferred
- Ability to process labor, leave and payroll independently and manage deadlines
- Knowledge of Federal and State tax regulations
- Work closely with HR and Benefits, other business units throughout the United States
4
Specialist, Payroll Job Description
Job Description Example
Our company is growing rapidly and is searching for experienced candidates for the position of specialist, payroll. We appreciate you taking the time to review the list of qualifications and to apply for the position. If you don’t fill all of the qualifications, you may still be considered depending on your level of experience.
Responsibilities for specialist, payroll
- Prepare documentation as requested by auditors
- Reviews and processes daily change report
- Review and update involuntary wage assignments
- Importing and the balancing of time record interfaces
- Responsible for garnishments, terminations, compliance
- Completing all verification of employment requests for our employees
- Timekeeping administration in Deltek Time and Expense including but not limited to export of time sheet data from Deltek, user access, group setups, time sheet schedules and charge code access
- Process time sheet corrections in Deltek GCS Premier on a weekly basis
- Generating accurate and timely payment to employees
- Reconciling Vacation & Sick Leaves between ADP and Deltek GCS
Qualifications for specialist, payroll
- A minimum of 7 years of payroll experience including multi-state tax reporting (international payroll background a plus)
- Must have a sound knowledge of payroll practices and legislative requirements
- Must be able to work flexibly in a multi-function team and work collaboratively with other team members
- Must have a strong focus on process and structure together with a focus on continuous improvement
- Ability to work in a complex, dynamic and challenging environment that operates to tight deadlines
- Previous payroll industry including Paychex and ADP experience preferred, with working knowledge of payroll, wage and tax laws and regulations
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Specialist, Payroll Job Description
Job Description Example
Our innovative and growing company is searching for experienced candidates for the position of specialist, payroll. Thank you in advance for taking a look at the list of responsibilities and qualifications. We look forward to reviewing your resume.
Responsibilities for specialist, payroll
- Compile data for internal and external auditors
- Oversees and coordinates the production of all biweekly, special compensation, RSUs, bonus, and commission payrolls
- Coordinates with ADP and reconciles the W2 statements for all stock, ESPP
- Prepares a variety of correspondence, memoranda, statistical summaries, reports, announcements and other materials related to the payroll function
- Enter, process and maintain records of employees (new hires and terminations) across multi-jurisdictions
- Enter and audit all employee earnings, including hours worked, salary wages, exception time and commission and bonus payments for semi-monthly payroll
- Audit all employee new hire, termination, garnishment and benefit adjustments
- Ensure the accuracy and timely filing of 401(k) benefits
- Process manual/out-of-cycle checks as required
- Respond to management team and employee inquiries regarding payroll
Qualifications for specialist, payroll
- Previous payroll industry experience preferred, with working knowledge of payroll, wage and tax laws and regulations
- Assist in the organization to meet its taxation (pph 21), superannuation (BPJS Ketenagakerjaan and Kesehatan) and other legislative and statutory obligations through processing and preparations of returns, related report forms and other documentation as required
- Good in English, written and verbal
- 5+ years' experience with payroll department
- PCP (Payroll Compliance Practitioner) certification from the CPA or working towards certification
- 3 - 5 years of experience in a payroll function(multi-provincial considered an asset)