Senior Payroll Specialist Job Description
Senior payroll specialist
provides support and advice to HR Shared Services Advisors and HR Shared Services Payroll Specialists related to administrative processes in the payroll cycle.
Senior Payroll Specialist Duties & Responsibilities
To write an effective senior payroll specialist job description, begin by listing detailed duties, responsibilities and expectations. We have included senior payroll specialist job description templates that you can modify and use.
Sample responsibilities for this position include:
Process data entry for multi-state payroll under strict deadlines while ensuring all entries and system outputs are in compliance with all state and federal laws
Process Semi-Monthly multi-state payrolls for more than 2,000 employees
Process state and local agency registrations
Coordinate with OneSource Virtual on state filings
Review payroll inputs from various internal sources, to ensure accurate payroll processing for multiple payrolls
Work with HR team to aggregate employee data relating to new hires, terminations & bonus payments during each pay period in order to accurately process payroll for that period
Assist employees with online changes to taxes and direct deposit in UltiPro
Reconcile 401(k) contributions and funds to employee’s accounts
Audit current processes to reduce the number of payroll related errors
Provide Semi-Monthly reporting to management teams ad-hoc reporting requests
Senior Payroll Specialist Qualifications
Qualifications for a job description may include education, certification, and experience.
Licensing or Certifications for Senior Payroll Specialist
List any licenses or certifications required by the position: CPP, FPC, SAP, CPA, HR, PCP, ITT
Education for Senior Payroll Specialist
Typically a job would require a certain level of education.
Employers hiring for the senior payroll specialist job most commonly would prefer for their future employee to have a relevant degree such as Bachelor's and Associate Degree in Accounting, Finance, Business, Education, Business/Administration, Human Resources, Associates, Economics, Law, Technical
Skills for Senior Payroll Specialist
Desired skills for senior payroll specialist include:
Any other training activities using existing documentation
Processes and country specific information up to date by attending recurring courses
Office
Payroll policies and procedures
English
Excel
HR and Payroll Application
Major CCNL
Payroll accounting
State
Desired experience for senior payroll specialist includes:
The ability to work independently part of a team in a fast paced environment to deliver results to deadlines
Experience of Scandinavian payrolls preferred
In-depth working knowledge of other EMEA payrolls (this will include UK, France, Germany, Denmark, Italy, Norway, Austria, Switzerland)
Ability to cope in a challenging and pressurised environment
Very high level of personal organisation
Experience using ADP Workforce Now v
Senior Payroll Specialist Examples
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Senior Payroll Specialist Job Description
Job Description Example
Our innovative and growing company is looking to fill the role of senior payroll specialist. Thank you in advance for taking a look at the list of responsibilities and qualifications. We look forward to reviewing your resume.
Responsibilities for senior payroll specialist
- Handling employee and business partner queries (HR, Finance, Tax)
- Compliance work
- Compile reports on base and premium pay
- Provide wage information for Mexico Tax and other information as needed
- Communicate with the assigned clients
- Support our internal and external customers that have payroll inquiries
- Analyze and process off-cycle pay, special payments, adjustments and reversals
- Determine root cause of payroll errors by collecting and analyzing information under strict deadlines
- Proactively ensure all errors and issues are being resolved in a timely manner
- Calculate, process, and record overpayment repayments
Qualifications for senior payroll specialist
- IPASS Qualification would be a distinct advantage
- Ability to work under pressure prioritizes and completes tasks in order of importance
- Processing status changes, tax changes, some deductions, direct deposits, computing and processing time sheet data, retroactive adjustments and special pays
- Strong grasp of the end to end business process strong understanding of payroll requirements, laws, and regulations for employees working in the United States and other countries
- Must have 3+ years of payroll processing experience for 1,000 plus employees
- Provide information for employee query(s) within the stipulated timeframe as indicated in the Service Level Agreement (SLA)
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Senior Payroll Specialist Job Description
Job Description Example
Our company is growing rapidly and is hiring for a senior payroll specialist. We appreciate you taking the time to review the list of qualifications and to apply for the position. If you don’t fill all of the qualifications, you may still be considered depending on your level of experience.
Responsibilities for senior payroll specialist
- Manage 401K Audits, Workers compensation audits and any state tax notices
- Assist with the development of payroll policy and procedures, contingency plans and process improvement initiatives by leveraging existing tools and processes
- Manage response all tax agency inquiries through ADP Tax Service
- Respond to employee inquiries regarding payroll issues by research
- Liaison with other team members on accounting, tax, cosec to ensure adequate two-way flow of information
- New business development (esp
- Process complex and other payroll functions
- Work closely with the accounting team to assist with variance complex queries, balance sheet reconciliation
- Comprehensive knowledge of the company time policies for Canada and other countries as assigned by the Payroll Manager
- Accurate processing of all payroll input documents and information into the payroll system
Qualifications for senior payroll specialist
- Involved in the annual year-end tax reporting
- Maintain and update Standard Operating Procedure documentation which is under the care of the Specialist
- Experience with payroll principles and performing payroll related tasks
- Experience with pay practices or labor laws
- Experience with financial software and systems
- Accounting or finance education – University graduate, High school graduate or similar
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Senior Payroll Specialist Job Description
Job Description Example
Our company is growing rapidly and is looking to fill the role of senior payroll specialist. Please review the list of responsibilities and qualifications. While this is our ideal list, we will consider candidates that do not necessarily have all of the qualifications, but have sufficient experience and talent.
Responsibilities for senior payroll specialist
- Coordinate with third party consultant and Global Mobility to input periodic expatriate payroll information accurately and timely
- Remain current on all expatriate / international payroll tax laws and regulations
- Review annual tax statements (W-2’s, T4’s, ) for all expatriate personnel to ensure accuracy
- Ensure completion of all balance sheet reconciliations
- Drive and administer year-end global compensation data collection and reporting process
- Work with local and international Payroll, Finance, HR and IT to ensure the accurate logistical set-up of assignments
- Assist with tax equalization processing and year-end tax season, providing compensation details to external tax consultant and any other relevant information necessary for tax filings
- Facilitating annual payroll filings
- Participate in Financial and Benefits Audits as necessary
- Consolidate payroll data from various sources
Qualifications for senior payroll specialist
- Action oriented / initiative approach to work
- Ability to communicate and interact well with clients, business partners and colleagues
- Willingness and ability to work in a team, under pressure and meet deadlines
- Minimum of 4+ years of business experience, including 2+ years of payroll related accounting or finance experience required or related business degree
- Certified Payroll Professional or Fundamental Payroll Certification preferred
- Minimum of 3 years experience with Start to finish payroll - from inputting time to producing payroll reports
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Senior Payroll Specialist Job Description
Job Description Example
Our growing company is searching for experienced candidates for the position of senior payroll specialist. If you are looking for an exciting place to work, please take a look at the list of qualifications below.
Responsibilities for senior payroll specialist
- Generate gross to net, & net pay reports
- Review, code & upload invoices for approval / payment
- Answer any payroll related enquiries from employees
- Maintain confidentiality and security of sensitive information
- Auditing payroll entries for accuracy and process improvements
- Produces reports (labor distribution records, vacation and sick leave accruals, tax and benefit disbursements)
- Conducts analytics as required
- Responsible for US semi-monthly payroll processing utilizing Workday Payroll
- Assist employees with any payroll questions
- Record daily stock transactions for US and Mobile employees
Qualifications for senior payroll specialist
- Kronos is required
- Good knowledge in accounting and tax legislations
- Follows all global payroll processes
- Use global payroll tools and prepare appropriate payroll calculations to ensure proper payroll processing
- Auditing or validating the pay records, and knowing how to make needed corrections is critical to producing accurate and timely payments and ensuring that each Employee’s “Gross to Net” pay results is correct
- Experience with Kronos Workforce Ready software
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Senior Payroll Specialist Job Description
Job Description Example
Our company is growing rapidly and is looking for a senior payroll specialist. Please review the list of responsibilities and qualifications. While this is our ideal list, we will consider candidates that do not necessarily have all of the qualifications, but have sufficient experience and talent.
Responsibilities for senior payroll specialist
- Interface payroll files from benefit vendors into Workday
- Responsible for Month/Quarter-end processing of payroll journal entries
- Resolve open reconciling items as needed
- Process Prior Quarter/Prior Year Tax adjustments as needed
- Assist with inputting of garnishments and communicating with the garnishing agent/agency
- Work with Global Payroll Manager on quarterly reviews of the SOX payroll process
- Prepares Head tax returns the US Census Report Yearly
- Reviews and balance monthly, quarterly and annual tax reports including W-2 and 941 forms processed by the tax provided
- Autonomously processing accurate and timely payroll reporting (AHV, Allowances, Health Insurance, Source Tax) all further payroll related allowances
- Maintain secure and confidential payroll system and files
Qualifications for senior payroll specialist
- Minimum 5 years of high-volume payroll processing experience
- Associates degree in accounting and two years relevant experience or High School diploma/equivalent and equivalent work experience
- Requires understanding of basic accounting principles including payroll, payroll taxes, sales tax, and general ledger reconciliations
- An Bachelors Degree in accounting or business and/or equivalent work experience is required
- Be responsible for ensuring all aspects of the payroll cycle, including tax, benefits, wage attachments, are processed, reconciled, audited and transmitted accurately and timely
- Be responsible for quality control and auditing to ensure accuracy and low error or defect percentage