Occupancy Planner Job Description
Occupancy planner
provides design layouts of new and existing office space and furniture as needed for move and tenant improvement projects.
Occupancy Planner Duties & Responsibilities
To write an effective occupancy planner job description, begin by listing detailed duties, responsibilities and expectations. We have included occupancy planner job description templates that you can modify and use.
Sample responsibilities for this position include:
Meet with business partners to retrieve and collect their business strategies and demand forecast information
Prepare scenarios/test-fits that meet the enterprise and business requirements, are concise, accurate and easy to understand
Collect headcount forecasts, resolve headcount discrepancies
Identify alternative space solutions and recommendations to meet requested needs and maximize the utilization of space
Develop move plans with space assignments, occupancy plans, cabling / I.T
Respond to work requests in timely basis, and set realistic expectations regarding when OP assessment and solutions can be provided to all internal clients
Coordinate project completion
Support CAD Designer as needed
Work from sketches, notes and other input material to produce computer-generated drawings in AutoCAD
Knowledge of applicable building codes, ADA regulations, National Electrical Code
Occupancy Planner Qualifications
Qualifications for a job description may include education, certification, and experience.
Licensing or Certifications for Occupancy Planner
List any licenses or certifications required by the position: PMI
Education for Occupancy Planner
Typically a job would require a certain level of education.
Employers hiring for the occupancy planner job most commonly would prefer for their future employee to have a relevant degree such as Bachelor's and Master's Degree in Architecture, Construction Management, Design, Education, Real Estate, Interior Design, Management, Project Management, Drawing, Construction
Skills for Occupancy Planner
Desired skills for occupancy planner include:
Various office furniture systems
Collaborative workplace
Power BI
Excel Pivots
IOffice
Index Match
Tableau
CAFM software
Relational database functionality
Space management systems
Desired experience for occupancy planner includes:
Willingness to be proactive and take ownership of requests
Able to work independently with minimal supervision in a team environment
Knowledge of and use of Word, Excel, and Power Point
Knowledge of either Haworth or Steelcase modular furniture
Knowledge of and mid-level use of AutoCAD
Require the employee to sit or stand for prolonged periods of time
Occupancy Planner Examples
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Occupancy Planner Job Description
Job Description Example
Our company is looking for an occupancy planner. Please review the list of responsibilities and qualifications. While this is our ideal list, we will consider candidates that do not necessarily have all of the qualifications, but have sufficient experience and talent.
Responsibilities for occupancy planner
- Conduct space and occupancy audits as needed to maintain accurate reporting information of seating charts, names plates and usage of space
- Oversee administration of the building drawings, both soft and hard copies, keeping all building construction documents and prints in a neat and organized order and in good repair
- Ensure compliance with approved standards and authority levels and recommend, educate and enforce space policies/standards, procedures and protocols
- Manage multiple simultaneous planning projects
- Collaborate with peers in other regions to assure consistency and best practices globally
- Meet and interface with Client to develop options
- Oversee group moves and moves with special requirements
- Educate local contacts on space and occupancy policies & procedures, and notify Sr
- Prepares block or stack plan(s)
- Move “spreadsheets” with names of people to move
Qualifications for occupancy planner
- Candidate will often visit client sites that have maintenance, storage and light-industrial yards and buildings
- Candidate will need to follow safety procedures, wear appropriate footwear and personal protective equipment (furnished by PGE) when
- Bachelor's Degree in Architecture, Construction Management, Design or related field with a minumum of 5-7 years of experience in a corporate environment
- BA/BS in Management, Engineering or other industry-related degree
- Bachelor or Science or Bachelor of Arts degree in a related discipline or field of study
- Experience with Life Sciences, a plus
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Occupancy Planner Job Description
Job Description Example
Our innovative and growing company is looking to fill the role of occupancy planner. Please review the list of responsibilities and qualifications. While this is our ideal list, we will consider candidates that do not necessarily have all of the qualifications, but have sufficient experience and talent.
Responsibilities for occupancy planner
- Establish notification and move instructions to end-user
- Coordinate facility management, planning, telecommunications, information technology, the move company, and the furniture vendor
- Manage work orders and request for Construction projects under $100K and Employee moves/relocations
- Maintain all space plans using AutoCAD
- Responsible for building and space accuracy
- Prepare monthly occupancy reports using CAFM program
- Field verify occupancy data
- Track future space requirements based on business departments’ projected headcounts
- Prepare recommendations for Client on space utilization and stacking plans
- Lead, develop, and run the Plan of Record process through using long term demand needs and portfolio data analytics to recommend solutions that accelerates business objectives
Qualifications for occupancy planner
- Bachelor's degree (BA/BS) from 4-year College or university or equivalent combination of education and experience
- 5+ years’ experience having worked with or as part of a corporate project, facilities, furniture and/or move coordination organization or team with experience directly related to the delivery of move and planning services
- Requires advanced analytical and quantitative skills to solve problems involving several options
- Work is to be performed in an office environment with periodic visits to project sites
- Position may also require approximately 20-30% domestic and/or international travel
- How much space is currently available?
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Occupancy Planner Job Description
Job Description Example
Our innovative and growing company is searching for experienced candidates for the position of occupancy planner. We appreciate you taking the time to review the list of qualifications and to apply for the position. If you don’t fill all of the qualifications, you may still be considered depending on your level of experience.
Responsibilities for occupancy planner
- Provide strategic space scenarios and negotiate solutions with team members and other partners to ensure a stabilized planning and occupancy strategies that meet business needs while minimizing risks
- Forecast, conceptualize, analyze, and evaluate multiple scenarios to recommend
- Manage and guide all aspects of the delivery of work space and productive environments
- Track progress of assigned projects against goals, objectives, timelines and budgets
- Prepare assigned account and business group reports per pre-determined frequencies
- Ensure and facilitate excellent communication with clients, stakeholders and team members
- Ability to write reports, prepare quality powerpoint presentations and effectively lead discussions
- Ability to solve problems and deal with a variety of options in varying situations and ambiguity
- Supply / Demand Principles
- Coordinate building audits to verify that employee locations, furniture layout and room configurations are correctly noted on floor plans
Qualifications for occupancy planner
- What are the workplace conditions?
- What are bottom-up seat count projections by group?
- BA/BS, at least 4 years applicable experience
- Must own vehicle with proof insurance
- Mileage will be reimbursed at current IRS rate
- Advance knowledge in MS Excel, PowerPoint, Auto CAD
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Occupancy Planner Job Description
Job Description Example
Our growing company is searching for experienced candidates for the position of occupancy planner. To join our growing team, please review the list of responsibilities and qualifications.
Responsibilities for occupancy planner
- Partners with Architectural Vendors and Project Management to investigate code requirements and city or county permits when moving or reconfiguring office space
- Coordinates planning activities with Workplace Change Management
- May mentor and train team as needed
- Work directly with senior leadership to develop and execute NVIDIA’s global long-term growth strategy
- Ability to drive decision making under uncertainty
- Establish and maintain relationships with various internal Business Units, including call center leadership, to understand their requirements and the impacts to occupancy
- Periodically perform building audits to ensure the layouts, employee work spaces and furniture locations are correctly documented
- Provide support to the Facilities team during internal moves
- Know, and understand, OSS marketing strategies
- Performs more complex analysis tasks and comprehensive analysis tasks and comprehensive facility planning
Qualifications for occupancy planner
- Ability to travel 25%-50% across the APAC region
- Develop strategy and best practices around how to effectively manage projects within the program
- Build business cases that receive the required approval, financial and technical resources and the support of appropriate management to enact desired change
- Thoroughly understand, and educate accordingly, physical space management
- Thoughtful leader with good judgment, company-wide focus and perspective
- Who sits where?
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Occupancy Planner Job Description
Job Description Example
Our company is looking to fill the role of occupancy planner. We appreciate you taking the time to review the list of qualifications and to apply for the position. If you don’t fill all of the qualifications, you may still be considered depending on your level of experience.
Responsibilities for occupancy planner
- Oversee the Laboratory’s space portfolio, monitor supply, demand, and capacity requirements, and identify patterns and/or areas of high occupancy density or usage and opportunities for better utilization
- Develop and update Directorate-centered area plans based on space type, growth projections and master plan guidance that are used to identify solutions to routine space requests
- Develop and implement a six-month tactical migration plan for year-round flexible work space to accommodate various activities such as summer student interns and redevelopment projects
- Partner with key Directorate contacts and serve as their point of contact with the Institutional Space Brokering Committee representatives for Directorate space needs, concerns, and growth planning
- Prepare preliminary project plans with project managers to execute workplace modernization project plans
- Collaborate with the Campus Architect and the Site Strategic Planners to implement the Master Plan Design and redevelopment initiatives
- Establish & maintain relationships with various internal lines of businesses to understand their space requirements and the impacts to the CRE (Corporate Real Estate) portfolio
- Facilitate the weekly space planning & move meeting with the MAC team to report on occupancy issues, upcoming moves, opportunities and potential solutions
- Respond to space related work requests (JIRA tickets) in timely manner, help business partners to understand how to engage with the team so that we can successfully execute moves
- Ensure all new hires have an assigned desk on their first day of business by reaching out to the manager the week prior to identify a seat
Qualifications for occupancy planner
- Minimum five years experience directly related to the delivery of strategic planning services
- Position will be based in California and potentially require 1 day in San Francisco and travel of up to 50% within assigned territories
- Proficient in CAFM/IWMS database
- BA/BS degree in a related discipline or field of study
- Proficient in MS Office Suite and fundamental in AutoCAD
- Takes ownerships