Import Coordinator Job Description
Import coordinator
provides customs Agents with the required documentation of the materials according to their nature to comply with the regulations and tariff and non-tariff restrictions.
Import Coordinator Duties & Responsibilities
To write an effective import coordinator job description, begin by listing detailed duties, responsibilities and expectations. We have included import coordinator job description templates that you can modify and use.
Sample responsibilities for this position include:
Write factory PO's and e mail them to our China office
Obtain shipping info and doc set for each order from our china office
Work with our freight forwarder to insure timely shipment clearance and delivery
Work with our freight forwarder to insure timely shipment clearance and delivery to our customers
Generate and send invoicse to our customer for each shipment
Generate and send invoices to our customers for each shipment
Responsible for meeting all PD calendar target dates
Analyzes documentation provided to determine that harmonized tariff number and whether the shipment qualifies for special tariff treatment, Nafta, reduced duty rates and ensures all government agency regulations are followed
Sorts and assigns departmental incoming work and monitor daily workflow to ensure regulatory timeframes are met
Administer day-to-day activities associated with imports in accordance with the existing procedures and business rules
Import Coordinator Qualifications
Qualifications for a job description may include education, certification, and experience.
Licensing or Certifications for Import Coordinator
List any licenses or certifications required by the position: NAFTA, CES, CCS, NCBFAA, HACCP, FTA, VAT, IMMEX, COO, QA
Education for Import Coordinator
Typically a job would require a certain level of education.
Employers hiring for the import coordinator job most commonly would prefer for their future employee to have a relevant degree such as Bachelor's and Collage Degree in Business, Education, Administration, Supply Chain Management, Associates, Communication, Graduate, International Business, English, International Trade
Skills for Import Coordinator
Desired skills for import coordinator include:
CBP regulations and harmonized tariff OGA regulations
General import procedures and systems
Kuehne + Nagel in-house systems an advantage
CBP and OGA regulations and tariff schedules
Customs Border Protection and Participating Government Agency regulations and tariff schedules
Import procedures
Major cities
CBP and other government regulations and tariff schedules
Word and Excel
U.S. Customs Regulations and Harmonized Tariff Schedule
Desired experience for import coordinator includes:
Ability to focus and multi task
A minimum of three year of import product experience is required
Work experience in Manufacturing / Supply Chain (including apparel manufacturing, garment construction, forecasting, supply chain, logistics, and procurement) is preferred
Ability to work and communicate with overseas vendors
This position may require international travel up to 10% of the time
Relevant work experience in apparel manufacturing or import garment industry with understanding of all phases of product development planning and production effects on supply chain
Import Coordinator Examples
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Import Coordinator Job Description
Job Description Example
Our company is looking for an import coordinator. We appreciate you taking the time to review the list of qualifications and to apply for the position. If you don’t fill all of the qualifications, you may still be considered depending on your level of experience.
Responsibilities for import coordinator
- Support Distribution Centers in their daily operational inquiries
- Process production orders in SAP and manage corresponding replenishments
- Resolve day-to-day process related matters
- Ensure product availability while managing low inventories and high stock turnover
- Seek for and suggest improvements of the import processes
- Provide accurate and timely information/data for the financial month close process
- Partners with Product Development to ensure accurate execution of SMS while maintaining the Brand aesthetic
- Responsible for SMS Style Master Information in N41
- Assists design and product development in preparing SMS samples for Pre-Line and Line Review Meetings
- Coordinates SMS corrections with Product Development Tech Services, and the DC
Qualifications for import coordinator
- Two (2) years of business experience required, which includes one (1) year of related business experience preferred
- Strong working knowledge of CBP regulations and harmonized tariff OGA regulations preferred
- Strong organizational skills to allow for completing multiple duties and meet multiple deadlines
- Three (3) years of business experience required, including two (2) years of related experience preferred
- Knowledgeable in the use and applications of computers and related software including the Microsoft Office Suite
- Knowledge of the US/Canadian customs regulations including customs entry requirements or the Harmonized Tariff System a plus
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Import Coordinator Job Description
Job Description Example
Our innovative and growing company is searching for experienced candidates for the position of import coordinator. Thank you in advance for taking a look at the list of responsibilities and qualifications. We look forward to reviewing your resume.
Responsibilities for import coordinator
- Organize samples for library (with drops from current line/past seasons and extra pieces for sample library)
- Assists product development in the creation of seasonal production hand off materials
- Assists with SMS invoicing and payment
- Order supplies for the development and pre-production teams
- Prepare and send booking advices to client
- All communications via telephone, e mail, Facsimile are to handled in a professional manner, as this reflects our company
- Maximize profitability on all files handled to be cost conscious at all times
- Provide 1st class customer service pay attention to detail at all times
- Develop relationships with suppliers to enable strong partnerships with key suppliers
- Assist in determining pricing based on purchase cost
Qualifications for import coordinator
- Review/update
- Knowledge of Department of Transportation requirements relating to ground transportation, preferred
- Candidate should process a desire to progress within the team demonstrating the ability to take on more responsibility in time
- Data extraction, importing, and entry
- Support cost, lead-time and quality improvement initiatives
- Negotiate inventory, delivery schedules, and lead time
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Import Coordinator Job Description
Job Description Example
Our growing company is looking to fill the role of import coordinator. Please review the list of responsibilities and qualifications. While this is our ideal list, we will consider candidates that do not necessarily have all of the qualifications, but have sufficient experience and talent.
Responsibilities for import coordinator
- Create manual ASN's for non EDI vendors
- Audit and process for payment all international freight bills and customs broker invoices
- Prepare commercial invoices for all export shipments
- Administer day-to-day activities associated with imports through European Distribution Centers or direct in containers, in accordance with the existing procedures and business rules
- Maintain good communication with Distribution Centers operators, Customer Service, Finance and sourcing mills in order to ensure seamless process
- Support Distribution Centers with their daily operational inquiries
- Process production orders in SAP and manage corresponding replenishments in Majiq
- Support Team Leader and follow his/her instructions and guidelines
- Seek for and suggest improvement of the import processes
- Overseeing Branch Ocean Cargo Sales & Customer Service Staff
Qualifications for import coordinator
- Knowledge of Lands’ End Mainframe systems literate with Microsoft Office Suite (Word, Excel and Access)
- Minimum of 1-2 years of previous Import Air Freight experience
- Ability to effectively communicate with all management levels
- Strong computer skills including SAP, MS Office programs (Word, Excel, Access, PowerPoint)
- Collaboration with Ocean Cargo Operations Center (IOC)
- Inside Customer Service
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Import Coordinator Job Description
Job Description Example
Our innovative and growing company is looking to fill the role of import coordinator. If you are looking for an exciting place to work, please take a look at the list of qualifications below.
Responsibilities for import coordinator
- Managing the Rate filing on FMC
- Creating a Customer profile
- Set Up Operation
- Rate Negotiation with SSL / Trucker
- Managing SSL /Trucker
- Providing Quotations to Customers
- Participating in RFQ / Bid
- Managing Revenue and Expenditure
- Managing Outstanding Accounts Receivable
- Managing Contracts with Steamship Lines and Customers
Qualifications for import coordinator
- Minimum of 5 years' supervisory management experience over a group of subordinates
- Minimum of 5 -10+ years experience in Ocean Freight Forwarding and NVOCC Operations
- Excellent interpersonal and customer service skills, professional, positive, and motivated demeanor
- Strong organizational skills with attention to details and follow-up
- Strong interpersonal, verbal and written communications, customer service and teamwork skills, with professional, positive, and motivated demeanor
- Able to multitask and effectively handle changing priorities under pressure
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Import Coordinator Job Description
Job Description Example
Our company is growing rapidly and is looking to fill the role of import coordinator. If you are looking for an exciting place to work, please take a look at the list of qualifications below.
Responsibilities for import coordinator
- Deal directly with suppliers and customers domestically and internationally to ensure delivery of goods to appropriate locations
- Process, monitor and expedite customer orders and shipments
- Coordinate the flow of purchasing processes between suppliers and customers
- Arrange all ocean, air and truck shipments to/from the Dana Global Trade Center
- Prepare all shipping documentation (including, but not limited to Packing List, Commercial Invoice, and Bill of Lading)
- Facilitate US Customs clearance and ISF filing for Imports, and file export declaration (SED) on AES system for Exports
- Mediate debates between supplier and customer over responsibility of premium expedite charges, provide historical information and prepare release analysis if necessary
- Log and track all inbound and outbound shipments
- Coordinate directly with dray carrier for container movement to/from the port
- Coordinate and delineate priorities with Warehouse Shipping & Receiving Department in the form of a daily hot sheet, pack sheets and load sheets
Qualifications for import coordinator
- Provide reports for sales and volumes of shipments to management for plant forecasting
- Maintain physical and electronic record of all shipments passing through the facility
- Coordinate extraneous billing circumstances with accounting group (debit/credit memos)
- Coordinate with Quality Department regarding PPAP+PSW, quality disputes, and packaging charges
- Monitor plant inventory levels to maintain acceptable levels
- Must have excellent analytic and organization skills