Human Resource Administrator Job Description
Human resource administrator
provides expertise on business strategies, human resources processes (including but not limited to Recruitment, Employment, Benefits/Medical, Compensation, Orientation, Staff and Leadership Development), and organizational policies and practices.
Human Resource Administrator Duties & Responsibilities
To write an effective human resource administrator job description, begin by listing detailed duties, responsibilities and expectations. We have included human resource administrator job description templates that you can modify and use.
Sample responsibilities for this position include:
Handle administrative tasks for Pre-Employment Services such as using a standard template to create employment offer letters, initiating drug screen and background checks and validation of results for new hires
Complete verbal and written employment verification requests
Processing new hires through entire pre-boarding life cycle (offer letter creation through 'ready to start' status)
Initiating drug screens, asset allocation and workspace setup as requested by Divisions, ensuring each client group's unique needs are met
Providing support, direction and guidance to Staffing Teams, Human Resource Business Partners (HRBPs) and hiring managers in the areas new hire processes and workflow automation
Working effectively, cross functionally with HR Services sub teams in order to troubleshoot and resolve new hire processing delays
Utilizing multiple systems (SAP, BrassRing, SharePoint, Quest Ticketing Tool and multiple web portals) for processing internal transfers, I-9 Forms, relocation and other pre-boarding activities, while ensuring compliance with applicable Novartis hiring policies, guidelines and legal requirements
Daily interaction with the sub-teams, XD Staffing teams, HRBPs, hiring managers third party vendors, security, health services and candidates
Meeting with client groups on a bi-weekly basis to address new hire processing issues
Communicating process changes and compliance updates and gathering hiring forecasting data
Human Resource Administrator Qualifications
Qualifications for a job description may include education, certification, and experience.
Licensing or Certifications for Human Resource Administrator
List any licenses or certifications required by the position: PHR, SPHR, CP, SHRM
Education for Human Resource Administrator
Typically a job would require a certain level of education.
Employers hiring for the human resource administrator job most commonly would prefer for their future employee to have a relevant degree such as Bachelor's and Associate Degree in Human Resources, Business, Education, Business/Administration, Department of Education, Administration, Behavioral Sciences, Human Resource Management, Human Resources Management, Associates
Skills for Human Resource Administrator
Desired skills for human resource administrator include:
Audio-visual equipment
Benefits of Human Resource practices and procedures
Benefits processes & regulations will be a requirement – willingness to learn and abide by these regulations
But not limited to: Microsoft Office products
Continuous Improvement Tools
DOT driver files
Employment
Employment law and regulations
Excel Reporting
Fair Credit Reporting Act – as it pertains to background checks
Desired experience for human resource administrator includes:
Compiling individual new hires metrics and reporting data to manager on a weekly basis
Provide first line response to employee regarding HR issues and queries
Prepare payroll processing on a bi-monthly basis, including quarterly reconciliations
Accounts Payable, including processing invoices for approvals, vendor setup and file maintenance, following up with vendors and resolving discrepancies in a timely manner
Company credit card reconciliations and communications for obtaining supporting documentation
Accounts Receivable, including invoice creation and distribution, processing payments and collections on overdue accounts
Human Resource Administrator Examples
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Human Resource Administrator Job Description
Job Description Example
Our company is growing rapidly and is searching for experienced candidates for the position of human resource administrator. Please review the list of responsibilities and qualifications. While this is our ideal list, we will consider candidates that do not necessarily have all of the qualifications, but have sufficient experience and talent.
Responsibilities for human resource administrator
- Assist in the employee onboarding process including creating personnel files, triggering background screenings, and checking new hire paperwork
- Oversee termination process including producing termination paperwork, sending and retrieving exit surveys, and tracking effective dates, as appropriate
- Process, verify, and maintain all personnel related documentation
- Prepare and circulate all notifications for new hires, terminations, transfers
- Prepare offer and onboarding packets
- Maintain employee files and electronic files on departmental drive, ensuring quality, completeness, and integrity of information and updated records
- Initiate the weekly and semi-monthly payroll processes
- Provide general administrative support to the HR department, including, but not limited to mail pick up and distribution, answering phones, ordering supplies
- Oversee personnel file archiving
- Understand and communicate company policies to employees
Qualifications for human resource administrator
- Monitor unemployment claims
- Update and maintain HR related documents on the portal
- Maintain and update Employee Facebook and anniversary calendar
- Provide recruitment and staffing assistance as needed
- Assign LMS training when necessary
- Assist with parking of recruitment invoices
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Human Resource Administrator Job Description
Job Description Example
Our company is looking for a human resource administrator. To join our growing team, please review the list of responsibilities and qualifications.
Responsibilities for human resource administrator
- Prepare employment contracts (including contract renewals), acceptance of resignation and exit notifications for Production staff
- Track employees’ confirmation of employment status and prepare confirmation letters
- Involvement in key annual HR practices, salary planning, promotions
- Complete T&E reports for Head of Department
- Ad hoc projects as assigned and back-up for the Compensation and Benefits Analyst
- Maintains process of ensuring all corporate policies are accurate, current and in compliance with federal and state regulations
- Maintains the basic functional structure of the HR system, which may include the areas of job structure
- Maintains personnel records by recording transfers, terminations, changes in job classifications, coaching documents, performance evaluations
- Manages sensitive and confidential matters such as employee relations and organizational changes
- Develop and organize company sponsored events such as holiday parties, flu shot clinics, employee recognition dinners
Qualifications for human resource administrator
- Bachelor's degree from four-year college or university in Business Administration, Human Resources, Finance or Accounting and 1-2 years related experience or equivalent combination of education and experience
- Knowledge in Microsoft Excel, PowerPoint, Outlook, and Word
- Excellent computer skills in MS Office environment
- Excellent interpersonal and coaching skills, diplomatic and negotiation skills to deal with employees across all levels and departments
- Demonstrate basic working knowledge on HR laws, regulations, policies and procedures
- Communicate clearly, accurately, timely while maintaining confidentiality
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Human Resource Administrator Job Description
Job Description Example
Our company is searching for experienced candidates for the position of human resource administrator. If you are looking for an exciting place to work, please take a look at the list of qualifications below.
Responsibilities for human resource administrator
- Updates and maintains all information in the HRIS system
- Assist payroll with transmission and time and attendance
- Prepare timely adhoc HRIS reports when requested by HR Management
- Prepare employee promotion and transfer letters
- Responsible for the administration of HEAT tickets
- Responsible for sending out companywide email communications
- Participate in the Health and Safety, Fire Warden and Emergency Evacuation, and Disaster Recovery task force
- Assist with the coordination of CI's annual charity campaigns, which includes organizing special events, tournaments, and administration of on-line tools
- Comply with auditing processes and procedures
- Assist HR Administrator as needed
Qualifications for human resource administrator
- At least 3 years experience in Human Resources functions, preferably in Talent Acquisition
- Minimum of 3 years’ experience as a payroll administrator in a high volume payroll essential
- High School Diploma / GED and at least 2 years of general administrative experience (e.g., answering phones, making travel arrangements, distributing correspondence) are required
- Associates degree in Human Resources, business or related field is preferred
- Prior experience supporting an individual at the executive level preferred
- Must be extremely organized, accurate and demonstrate attention to detail
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Human Resource Administrator Job Description
Job Description Example
Our growing company is looking for a human resource administrator. We appreciate you taking the time to review the list of qualifications and to apply for the position. If you don’t fill all of the qualifications, you may still be considered depending on your level of experience.
Responsibilities for human resource administrator
- Completion of Human Resources Management diploma preferred
- Minimum 2 years' experience within the human resources industry
- Ability to handle, multiple tasks and prioritizes duties in a fast-paced environment
- Flexible and able to deal with change effectively
- Assist with administering benefit programs including health and welfare benefits, COBRA, insurance for life and disability (short-term and long-term), employee and family assistance, workers’ compensation, unemployment, Performs day-to-day administrative tasks to manage records, polices, compensation plans, insurance forms, enrollment and separation materials, payroll and reporting
- Handle employee/retiree telephone and email inquiries regarding benefit eligibility, HR processes and coverage/transaction information while documenting these inquiries and resolutions
- Serves as point of contact to our customers who may include, active/inactive, employees, retirees and their families, suppliers, internal/external candidates, and HR, and research, resolve and respond to their inquiries
- Handle administration tasks in our Interview Scheduling team, such as interview scheduling, logistics, providing interview supporting documents to stakeholders
- Perform various HR supporting tasks, , process employee human resources transactions, tracking/extracting data from various HR tools and applications
- Maintain confidential data and know when and to whom it can be released
Qualifications for human resource administrator
- Must be extremely dependable and prompt
- Previous HR experience is preferred
- Experience with ADP HRB
- Bachelor’s degree in Human Resource Management or Business Management
- Minimum one years of experience in a professional environment
- High School Diploma or GED (Degree is a plus)
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Human Resource Administrator Job Description
Job Description Example
Our company is hiring for a human resource administrator. Thank you in advance for taking a look at the list of responsibilities and qualifications. We look forward to reviewing your resume.
Responsibilities for human resource administrator
- Work with team members to resolve difficult inquiries.Search Jobs US
- Perform a variety of clerical/administrative duties for the Human Resource staff
- Responsible for all clerical and administrative duties within the Human Resources department
- Maintain required regulatory reporting
- Human Resource Administrator handles other duties as assigned
- Facilitate the employer tax credit process for all new hires, ensuring accuracy and timeliness of completion
- Responsible for greeting all visitors and employees
- Prepare reports such as employee turnover, absenteeism, performance management
- Provide assistance and support to internal clients as required
- Provide general administration support to the Human Resources team data integrity, analysis of information, meeting administration, vendor invoice processing, department housekeeping, maintain supply of HR forms and compliance documents, file management
Qualifications for human resource administrator
- The ideal candidate will have a bachelor’s degree in human resources or a related field
- A minimum of five years of human resources experience, including three years of recruiting experience is required
- Will provide guidance, support, and coordination and the consistent and effective application of policies, procedures, and practices in the Human Resources department
- Will provide support to Employees by responding to HR Administrative related queries in a timeous and accurate fashion
- Assisting in the administration of HR processes and capturing and maintaining of data to the HRIS (SAP), updating data records, filing spreadsheets, Payroll, and issuing of letters and contracts
- Interpreting, assisting and advising employees regarding application of leave policy, benefit administration and HR procedures and policies within the specified guidelines