Executive Asst Job Description
Executive Asst Duties & Responsibilities
To write an effective executive asst job description, begin by listing detailed duties, responsibilities and expectations. We have included executive asst job description templates that you can modify and use.
Sample responsibilities for this position include:
Executive Asst Qualifications
Qualifications for a job description may include education, certification, and experience.
Education for Executive Asst
Typically a job would require a certain level of education.
Employers hiring for the executive asst job most commonly would prefer for their future employee to have a relevant degree such as Bachelor's and Associate Degree in Business/Administration, Hospitality, Hotel and Restaurant Management, Education, Business, Associates, Communication, Management, Administration, Marketing
Skills for Executive Asst
Desired skills for executive asst include:
Desired experience for executive asst includes:
Executive Asst Examples
Executive Asst Job Description
- Prepare agendas for meetings, send meeting and reminder notices and confirm attendance of attendees, alert SVP of meetings prior to the meetings
- Provide overall clerical assistance, making copies, making telephone calls, preparing mailings
- Screen, handle, and log telephone calls
- Order office supplies and handle technology/equipment requests for departments
- Manage paper and electronic filing systems
- Manage contact lists of clients, employees and business partners
- Liaise with outside consultants and other internal departments to effectively and efficiently assist with departmental projects
- Liaise with all members of department to ensure effective communication
- Handle miscellaneous, standard and complex administrative requests per the SVP
- Approve and prepare invoices for processing
- Process and submit departmental expenses on Concur on a biweekly basis
- Keep organized and timely records of all financial documents
- Enter data in PeopleSoft and approve payroll for employee
- Liaise with finance department to manage G&A and T&E budgets
- Coordinate, organize and manage several departmental events on annual or monthly basis
- Order food, arrange location, clean up and arrange agendas for staff meetings, departmental activities, and employee relations events
Executive Asst Job Description
- Must be exceedingly well organized and flexible
- Ability to interact with staff (at all levels) in a fast paced environment, remaining flexible, proactive, resourceful and efficient, with a high level of professionalism and confidentiality is crucial to this role
- Support the Senior Vice President, Original Programming TNT
- Be responsible for maintaining the flow of information between development and other departments within the division the network
- Coordinate, schedule a high volume of meetings on a regular basis, both within the company and the entertainment industry
- Create professional PowerPoint presentations utilizing charts, diagrams and graphs
- Type correspondence and maintain files
- Manage executive(s) calendars and coordinate travel
- Display a professional, detailed-oriented and pro-active approach
- Maintain current knowledge of Agency technical (software, hardware, virtual) capabilities
- There may be a need to work some overtime off-hours to meet deadlines
- Coordinate Client/department functions
- Assist with T&E preparation for executive(s)
- Must be available to work occasional overtime
- Prepares, composes and types letters, memos and other Company correspondence
- Organizes mail and other paperwork
Executive Asst Job Description
- We have a full slate of original shows that are fundamentally changing the way that people see our brands
- The Executive Administrative Assistant will support the SVP of Unscripted & Special Event Programming for TNT and tbs
- They will be responsible for maintaining the flow of information between development and other departments within the division the network
- They will also coordinate, schedule a high volume of meetings on a regular basis, both within the company and the entertainment industry
- The ideal candidate will be experienced in handling a wide range of administrative and executive support related tasks and will be able to work independently with little or no supervision and handle typical entertainment assistant responsibilities along with other projects and duties at executive's discretion/direction
- This person must be exceedingly well organized and flexible
- Communicates challenges to Director, Human Resources
- Responsible for overseeing the on-boarding process of new hires
- Provides administrative assistance such as filing paperwork, copy and distribute disciplinary action notices, breakdown, sort and deliver PAF's making new hire and termination files, copy and send exempt reviews to employee files/managers and department heads
- Maintain department and personnel files
- Researches information and prepares data and special reports, providing analysis and summarizing data
- Compiles and formats reporting for Board of Directors and subcommittees
- Acts with authority on administrative functions in the absence of supervisor
- Organizes work flow through supervisor's office
- May provide administrative support to other departments, functions and areas as necessary
- Coordinates facilities issues
Executive Asst Job Description
- Assists in planning and execution of various HR programs and initiatives
- Training and conducting new hire orientation, any team member related events
- Provide daily secretarial and administrative support to the Investor Relations department
- Manage and coordinate complex and time-sensitive travel arrangements, including itineraries and logistics, for senior executives
- Schedule one-on-one meetings and conference calls
- Prepare, reconcile and track expense reporting and reimbursement
- Coordinate multiple executive schedules for all investor relations meetings, ensuring attention to detail
- Coordinate publication and distribution of quarterly earnings release preparation materials
- Assist with Investor Relations activities and events such as quarterly earnings, investor events and meetings
- Organize and safeguard company files and information
- Computer skills type 40 words per minute
- Must be able to work seated for at least 6 hours per day and 3 hours either walk or stand
- Five plus years executive assistant experience in a corporate environment
- Possess a high degree of professionalism, extremely strong organizational and interpersonal skills, and the ability to deal with all levels of internal and external senior management in a professional manner
- High degree of confidentiality and the ability to manage sensitive information
- Fluency in French or other foreign language is a plus
Executive Asst Job Description
- Responsible for carrying out routine Safety inspection, Issuing of Safety permits, Maintaining PPEs, SAMACO & Statutory requirements
- Co-ordination with Production,Security & Shift Incharges for Priority of Safety Issues and mainatining Safety Culture standards
- Availability of PPEs in all area as per defined standards and maintaining the stock/inspections of them for proper maintenace & Educate the users for proper usages/Maintenances
- To assist for safety Issues in execution of projects and controlling, Monitoring every Jobs Owners Safety response
- Monitor & control safety measures through out site so as to achive "Zero" accident target
- To organize and conduct, shop floor training for employees, contractors for ESH awareness
- To ensure compliance of ISO 9001,14001& 18001 & Submission of Reports
- To strictly adhere to general safety instructions and compliance with statutory regulations
- Schedules and organizes complex activities such as meetings, travel, conferences and department activities for various service line VP’s and their departments
- Acts as a liaison with other departments, facilities and outside agencies, including high-level staff such as CEO’s, Presidents, Sr
- 8+ years of experience as Executive Assistant or Sr
- Ability to effectively manage multiple high priority and high profile tasks while ensuring deadlines are met
- Highly organized, can juggle many tasks at once, not easily overwhelmed
- Highly flexible and proactive with a strong attention to detail while working in a fast- paced environment
- Communicate effectively with existing and prospective investors
- Must be EEI SASS Test recommended