Admin Asst Job Description
Admin Asst Duties & Responsibilities
To write an effective admin asst job description, begin by listing detailed duties, responsibilities and expectations. We have included admin asst job description templates that you can modify and use.
Sample responsibilities for this position include:
Admin Asst Qualifications
Qualifications for a job description may include education, certification, and experience.
Licensing or Certifications for Admin Asst
List any licenses or certifications required by the position: CV, CPR, OSHA, BLS, CPE, CISM, CCSP, CISSP, DE, HACCP
Education for Admin Asst
Typically a job would require a certain level of education.
Employers hiring for the admin asst job most commonly would prefer for their future employee to have a relevant degree such as High School and Bachelor's Degree in Education, Associates, Technical, Business, Communication, Associate Degrees, Military, Adult Education, Economic Development, Business School
Skills for Admin Asst
Desired skills for admin asst include:
Desired experience for admin asst includes:
Admin Asst Examples
Admin Asst Job Description
- Processing ID Cards
- Set up phones and ensure that they are continuously working
- Order hardware devices
- Contact IT for technical issues
- Contact Facilities as needed
- Handle office services request
- Mail distribution- sending and receiving
- Prepare overnight packages
- Book bindings
- Fax, print, scan
- Assist with the planning of NYC events
- Book conference room
- Prepare and update agenda
- Lunch order
- Add visitors to the visitors list
- Escort visitors to internal colleagues or meeting
Admin Asst Job Description
- Receives and distributes Information to and from CNO
- Compiles routine correspondence and reports
- Answers telephones, screens callers, relays messages, and greets visitors
- Provides project assistance to CNO
- Coordinates itinerary / travel / lodging arrangements as needed
- Provides written correspondence a s directed by the CNO
- Serves as scheduler and record keeper for Nursing Councils and other committees as required
- Accurately maintains filing and record keeping system
- Errors or mistakes occur infrequently or are minor in nature
- Experiences unexceptional number of occurrences (generally no more than 3 per year, excluding bereavement and FMLA)
- Must meet reasonable deadlines, quotas or demands for accuracy and/or may be involved in some mildly difficult situations
- Attends required education and required in-services, attends extra classes if asked
- Maintains manuals, policy and procedure files, , in applicable format
- Takes accurate messages, gives information to callers, and routes calls to appropriate personnel in a timely manner
- High School Graduate/Equivalent with 3-7 years of experience
- Microsoft Project and Access a plus
Admin Asst Job Description
- Create forms, excel spreadsheets, and power point presentations as needed
- Uses business applications software and peripherals equipment (e.g., complex databases, advanced Presentation graphics, detailed spreadsheets using original formulas, operates fax machines, copy machines)
- Reviews written material for accuracy and completeness
- Uses some independent judgment to complete tasks
- Process billing invoices from affiliate providers to ensure payment
- Enters information into spreadsheets &/or databases
- Creates equations
- Compiles routine reports, statistics, tables, charts, from readily available information
- Distribute, obtain, and utilize Site Condition Reports for budget purposes
- Maintain option cost for options per Change Orders
- High School graduate with completion of business school training or equivalent work experience
- A security clearance is required, and you must be able to maintain it
- Demonstrated knowledge of business application software including spreadsheets, databases and word processing
- High school diploma or equivalent of education or experience and more than five years of experience in a similar function
- Basic knowledge of PC based office automation systems including word processors, spreadsheets, databases and other office machines (copier, fax, printer, shredder)
- Generate Cost per Square Foot reports/downloads and review for accuracy weekly
Admin Asst Job Description
- Set up and maintain P Cost Center data in JD Edwards
- Generate and review purchasing data for month end reports (Cost/Square Foot, COP)
- Distribute the Cost per Square Foot Comparison to Division Management on a monthly basis
- Maintain the Community Books for all active communities
- Corrections of problem commitments in JD Edwards, including Takeoff Changes from Field Verification Managers are the responsibility of the PA
- Maintain organization of home files and Supplier/Trade Partner files
- Work with Trade Partners to meet all insurance requirements, all contracts, scopes and other miscellaneous documents signed and filed
- Create files for newly-contracted Trade Partners
- Maintain files for all active Trade Partners
- Act as the liaison between IDS (Insurance Data Services) and the Divisions
- Monitor the information in the IDS system for accuracy
- Run monthly reports on compliance and distribute to the Divisions
- Create and distribute waivers as by the Divisions
- Update contract packages, as necessary
- Expedite extra material orders to the field
- Research and resolve expediting issues as they arise
Admin Asst Job Description
- Keep Design Coordinator and/or Field Verification Manager posted on issues when necessary
- Complete weekly Extras Report and distribute
- Complete Back Charge Invoices, when necessary
- Compile information from semi-annual reviews and distribute
- Manage complex calendars for faculty using MS Outlook, and iCal
- Ensures patient visits are scheduled as ordered/needed
- Ensures scheduling of patient visits in an accurate, timely, fair and consistent manner
- Schedules patients to provide for the continuity of care and productivity of the clinical staff and home care aides
- Resolves scheduling conflicts/issues to reach a positive outcome
- Accurately relays messages, cancellations and hospitalizations to clinicians/home care aides on a timely basis
- Associates Degree or Bachelor degree with at least 5 years of progressive responsibility in administrative support to faculty
- Places calls to patients for scheduling and triaging
- Provides support to the Private Duty program, as appropriate
- Collaborates with the Office Coordinator/designee to perform required tasks
- Answers and triages telephone calls
- Provides back up administrative support as needed