Administrative Asst Job Description
Administrative Asst Duties & Responsibilities
To write an effective administrative asst job description, begin by listing detailed duties, responsibilities and expectations. We have included administrative asst job description templates that you can modify and use.
Sample responsibilities for this position include:
Administrative Asst Qualifications
Qualifications for a job description may include education, certification, and experience.
Licensing or Certifications for Administrative Asst
List any licenses or certifications required by the position: CLASP, CME, ACLS, PI, CAQH, NPI, ALP, IML, C.L.A.S.P, ORPA
Education for Administrative Asst
Typically a job would require a certain level of education.
Employers hiring for the administrative asst job most commonly would prefer for their future employee to have a relevant degree such as Bachelor's and Collage Degree in Education, Business, Communication, Management, Computer, Associates, Administrative Assistant, Writing, Technical, Supervision
Skills for Administrative Asst
Desired skills for administrative asst include:
Desired experience for administrative asst includes:
Administrative Asst Examples
Administrative Asst Job Description
- Given the level of deliverables required by the office, this position is a critical component of the productivity output for the marketing functions with truTV
- Ensure that all functions are completed by available staff and assign staff to special projects as identified
- Manage CTSI education programs in collaboration with faculty advisors, program directors and the responsible Executive Director
- Serve as primary contact for all CTSI education program applicants and participants
- Manages undergraduate Unpaid Academic Internship and Shadowing Program through Collaborative Projects and with the Graduate Education & Postdoctoral Affairs Director
- Act as a liaison between function head and department for all communications
- File maintenance, process mail, copying
- Projects as assigned by LT members and new members of their team
- Update phone and email distribution lists monthly
- Department resource
- Ability to anticipate needs and issues
- Proficient and advanced computer skills
- The ideal candidate will be experienced in handling a wide range of administrative and site support related tasks and will be able to work independently with little or no supervision
- Minimum of 4 years of work experience as Sr
- Knowledge of MS Office and Presentation tools
- Bachelor’s Degree or 5+ years of administrative experience required
Administrative Asst Job Description
- Manages floor moves
- Assists in coordinating & tracking the hiring process, onboarding new employees and contractors
- Individual must be pro-active and able to prioritize while handling a demanding, ever-changing calendar for the Executive
- This individual must be able to effectively coordinate the Executive's schedule along with all other necessary parties to ensure meetings are executed seamlessly
- Presentation skills, research and editorial support required as needed
- This role will support the two SVP of Human Resources direct reports and goes beyond the traditional administrative tasks
- You are THE go-to person on the team – so we are looking for someone who is polished, professional and eager
- Given the level of deliverables required by the office, this position is a critical component of the productivity output for the team
- Core responsibilities and contributions include managing the flow of all internal and external communications, strategically planning and prioritizing the calendar of meetings, activities, travel arrangements and interfacing with both internal and external clients to create the highest return on time spent, managing the schedule to focus on deadlines and deliverables
- If necessary coordinate travel for clients traveling with the executive
- Must possess excellent calendar management skills through Outlook
- High degree of professionalism and confidentiality with the ability to manage sensitive information and maintains smooth operation when Plant Manager is not available
- Strong organizational and interpersonal skills with the ability to manage at all levels of the organization in a professional manner
- Requires strong verbal and written skills and the ability to manage multiple tasks simultaneously while maintaining priorities and meeting commitments
- Financial industry background helpful
- Experience supporting a Senior Level manager
Administrative Asst Job Description
- Main point of contact, representative, and liaison for the Paul J
- Provides direction and oversight of staff, including proper training, coordination of schedules, and approval of payrolls for graduate and undergraduate student employees
- Manages the daily calendars of two Directors and recommending or choosing among competing demands and using discretion to screen and direct visitors to appropriate office staff
- Exercises initiative and technical expertise to manage the Centers online data management system and associated websites
- Manages the Centers calendars and reserves for department-owned spaces to ensure that logistical needs are anticipated and met
- Develops collegial relationships with other staff in the College to cultivate process excellence and best practices
- Interfaces with appropriate College and University staff to address issues with infrastructure and exercise initiative to respond to building emergencies in a manner consistent with established University protocols
- Greets and orients new visitors in person and on the phone, makes referrals to appropriate office staff
- Plans, implements and promotes alumni programs that support the University’s strategic plan the goals of the Department
- Ensures quality and completeness ofalumni database records
- Expert knowledge of accounting practices and the ability to work with budget information
- Minimum 5 plus years proven administrative experience supporting at the executive level
- You should be extremely organized and work efficiently in a very fast paced environment
- You should have excellent problem solving skills
- The ability to work independently part of the Business Administration team
- You should have an ability to prioritize your work so you can handle many projects simultaneously under tight deadline
Administrative Asst Job Description
- Establishes and builds relationships with a wide range of alumni, locally, regionally, nationally and internationally
- Educates graduating students about alumni benefits and engage them in programs
- Develops, coordinates, implements, and evaluates alumni, projects, special events, and reunions for the residency and fellowship programs
- Develop, lead, and manage social media communications focused on current students in partnership with RCL Communications, library event organizers, existing initiatives, and other library departments
- Interact with current students through social media on behalf of Patron Services and RCL
- Train and support Patron Services staff engaging in new modes of public service
- Train and support all RCL staff engaging in social media initiatives as part of their own initiatives or events directed towards current students
- Monitor social media regularly and respond to inquiries in consultation with the appropriate departments
- Compile social media data, create statistical reports, and collaborate with RCL leadership to evaluate social media impact and strategic direction
- May provide limited backup for library communications
- Schedules complex large group meetings.Proactively collaborates with various University offices to ensure timely appointments, confirms scheduled appointments (attendees, locations, times, etc) and procures necessary background materials
- Prepares materials and schedules interviews related to senior level faculty searches for the Dean
- Prepares correspondence and memos for the Dean.Edits documents upon requests
- Prepares and coordinates faculty nomination packages and letters for internal awards
- Collaborates with and supports other staff members in the Deans' Office in the preparation of special materials and completion of special projects on an ad hoc basis in order to meet office-wide staffing needs and unusual or unexpected deadlines
- Serves as back-up to the other assistants in the Deans’ Office
Administrative Asst Job Description
- Interacts face to face with the public in order to discuss, review, and process license applications, inquiries, and updates
- Proofreads documents and correspondence submitted for supervisor’s review
- Answers telephones, responds to inquiries and directs calls
- Enters data and information into department databases
- Compiles documents and obtains data from various sources to prepare programmatic and administrative reports
- Creates and maintains spreadsheets and formats and types reports using various software packages
- Reviews incoming correspondence and drafts standard responses for supervisor’s signature
- Maintains supervisor’s appointment calendar and schedules and organizes meetings
- Orders office supplies and coordinates equipment repair and maintenance
- Processes payment vouchers, benefits claim forms and travel and mileage reimbursement requests
- Maintains petty cash records to track office expenditures
- Maintains personnel and time records for section employees
- Organizes and maintains program records and office files
- Relays directives and distributes information to staff as directed
- Performs various clerical duties to relieve supervisor of administrative and clerical detail
- Takes direction from supervisors and follows-thru to complete projects and assignments