Billing Assistant Job Description
Billing assistant
provides functional support for MS Office Suite including Excel, PowerPoint, Word and Visio.
Billing Assistant Duties & Responsibilities
To write an effective billing assistant job description, begin by listing detailed duties, responsibilities and expectations. We have included billing assistant job description templates that you can modify and use.
Sample responsibilities for this position include:
Work with the Revenue Team to ensure that accruals are set at the correct level for your clients, and that these are accurate and current to ensure no double counting of revenue
Develop in-depth understanding of billing system functionality
Process subscriber reports in the billing system in an accurate and timely manner
Understand and operate with 100% compliance to established Sarbanes Oxley (SOX) operating controls
Oversee all aspects of Advertising Billing, New Accounts , and Circulation Billing Team
Manage staff to ensure departmental objectives are achieved
Communicate effectively with staff others that play a role in the Billing functions in all areas of the business
Work closely with Supervisors of the department to ensure operational procedures are followed
Accomplishes billing departmental objectives by maintaining metrics
Provide training and coaching when needed
Billing Assistant Qualifications
Qualifications for a job description may include education, certification, and experience.
Licensing or Certifications for Billing Assistant
List any licenses or certifications required by the position: PMP, SAP, AWS
Education for Billing Assistant
Typically a job would require a certain level of education.
Employers hiring for the billing assistant job most commonly would prefer for their future employee to have a relevant degree such as Bachelor's and Associate Degree in Finance, Accounting, Business, Associates, Education, Business/Administration, Communication, General Education, Financial Services, Management
Skills for Billing Assistant
Desired skills for billing assistant include:
Basic accounting procedures
Acquiring financial concepts
Discounts and terms
Excel and Outlook
MS Great Plains Dynamics
MS Office Suite tools: primarily Word
IFM Company processes
Microsoft applications
State
Accuracy and respect of detail
Desired experience for billing assistant includes:
Partner with our internal partners to resolve billing issues and follow up on unbilled issues for Circulation and Advertising
Leads process improvement initiatives, finding solutions in setting up accounts, complex billing and revenue recognition
Take the lead in executing action plans for change or improvement of processes
Manage invoice management to ensure proper billing for Circulation and Advertising
Maintain confidentiality of company and consumer data in both external and internal business dealings
Maintain files and documents thoroughly and accurately, in accordance with company policy and internal controls
Billing Assistant Examples
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Billing Assistant Job Description
Job Description Example
Our growing company is looking to fill the role of billing assistant. We appreciate you taking the time to review the list of qualifications and to apply for the position. If you don’t fill all of the qualifications, you may still be considered depending on your level of experience.
Responsibilities for billing assistant
- Supply accurate, timely, and insightful reporting (directly) to Project Billing Analyst, (indirectly) to Production Management, and, as needed, the Executive Leadership Team
- Verifying open Purchase Orders for payment processing
- Rectifying credit card bills with manufacture charges
- Communicating with manufacturers to resolve billing issues
- Assisting accounting department with billing tasks
- Act as a key resource for the team, , independently seek out answers to questions, take initiative, leverage network of resources to solve problems and proactively cascade knowledge to peer network
- Submit printing requests for client meetings and other needs as necessary
- Self-directed prioritization of work and projects
- Identify billing issues and effectively communicate and resolve these issues with the Supervisor
- Perform billings and collections activities of clients
Qualifications for billing assistant
- Creation and modification of macros (VBA)
- Creation of pivot tables
- Experience with large ERP systems such as PeopleSoft, SAP, Oracle, (PeopleSoft 9.0 preferred)
- Critical thinker and ability to recommend solutions to complex issues
- Ensure that all receivables transactions are recorded properly to the general ledger
- Responsible for workflow and accounts receivables processes
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Billing Assistant Job Description
Job Description Example
Our company is looking to fill the role of billing assistant. We appreciate you taking the time to review the list of qualifications and to apply for the position. If you don’t fill all of the qualifications, you may still be considered depending on your level of experience.
Responsibilities for billing assistant
- Responsible for the primary billing contact for assigned Partners/clients
- Ensure billing transactions are processed in a timely fashion
- Responsible for all facets of the billing and collection function
- Prepare and manage client invoices
- Work with the Partners to monitor the status of open matters and follow-up on outstanding receivables
- Follow invoicing requirements & formats, rates, charges, submission requirements for client invoices
- Generate invoices on a daily basis for various engineering and construction contracts
- Coordinate the review and approval of invoices with internal project managers
- Verify the accuracy of invoice calculations
- Compile expense reports, timecards, supplier invoices and other documentation as back-up that is to be submitted to the client with the invoice
Qualifications for billing assistant
- General administrative responsibilities and other duties as required
- Prepare billing using Elite Enterprise System
- Strong computer and typing abilities, including proficiency in Microsoft Word, Excel and PowerPoint
- Excellent communication skills, grammar and proofreading skills
- Must be very detail oriented and extremely organized
- Capable of prioritizing workload and handling multiple tasks simultaneously
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Billing Assistant Job Description
Job Description Example
Our company is looking for a billing assistant. Please review the list of responsibilities and qualifications. While this is our ideal list, we will consider candidates that do not necessarily have all of the qualifications, but have sufficient experience and talent.
Responsibilities for billing assistant
- Follow up with project managers regarding unbilled work in progress and project status
- Responsible for inputing payment upon client invoice payment
- Assist in the Year-End Projections function
- Assist with obtaining documentation for special projects including our annual Audit
- The Office Assistant / Billing Specialist represents the practice in the coordination of all patient/physician/therapy/nursing encounters, ensuring appropriate utilization of time and patients’ needs are met
- This position is also responsible for accurate entry of patient information, financial information, codes and charges for services rendered on a daily basis
- In addition, the Office Assistant Billing Specialist is responsible for specialized billing not handled by the Centralized Billing Office
- A minimum of two years’ experience required, three years preferred, in a medical office or equivalent with medical terminology, coding, charge entry and payment collection
- Update the marketing database with all media contract information to ensure the tracking of ad buys and cancels
- Audit the Database on an ongoing basis to determine accuracy of all data
Qualifications for billing assistant
- Should be comfortable working in UK Shifts
- Excellent working knowledge of PLSQL/Excel/Access/VB
- Billing & Settlement background in Telecommunication Carrier Business
- Prior experience in a Finance/Accounting function preferred
- Must demonstrate a good knowledge of administrative and clerical best practices and office procedures
- Proficient MS Office skills required, working knowledge on-line accounting systems preferred
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Billing Assistant Job Description
Job Description Example
Our company is growing rapidly and is hiring for a billing assistant. Thank you in advance for taking a look at the list of responsibilities and qualifications. We look forward to reviewing your resume.
Responsibilities for billing assistant
- Send notification of all active media to field teams
- Support the media team with research and complete accounting projects
- Maintains white board with updated trailer information
- Assist Traffic coordinator with preparing shipping orders, scheduling task, assigning load sequences, and placing the TU’s into the dock doors
- Assist in general office duties required in any efficient office
- Assist in taking physical inventory
- Print daily cash receipts reports and code checks
- Perform daily interface of software systems
- Scan invoices and upload in Max
- Assist with scanning, emailing and mailing invoices per client instructions
Qualifications for billing assistant
- Excellent customer service skills, strong written and verbal communication skills and the ability to work independently with limited supervision
- Someone who can work in a high-volume, fast-paced work environment, can multi-task and prioritize projects
- A strong sense of urgency, strong attention to detail and excellent organizational skills
- Bachelors Degree or Associates degree in Business, Finance, Accounting, or similar preferred
- 2-5 years of experience as an administrative assistant, billing specialist or clerk in a corporate environment
- Experience with billing or accounting preferred
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Billing Assistant Job Description
Job Description Example
Our growing company is looking to fill the role of billing assistant. Thank you in advance for taking a look at the list of responsibilities and qualifications. We look forward to reviewing your resume.
Responsibilities for billing assistant
- Match invoices with the provider pay report to ensure both bill and pay has been processed
- Cross train in other departmental areas for backup support, as needed
- Resolves inquiries from vendors, purchasers, non-operators, etc regarding payments or statement discrepancies
- Creating invoices and monthly reports
- Updating and maintaining customer master files with contact information
- Maintaining and updating special billing instructions for customers
- Maintaining customer files after invoicing
- Assisting in provided audit materials during year-end audit
- Work with Revenue Cycle Director to determine appropriate revenue goals and monitor annual operating revenues
- Work with the Revenue Cycle Director to accomplish the goals, objectives and strategic plan established for all PBS
Qualifications for billing assistant
- Experience using Microsoft Office (Word, Outlook, Excell)
- Sense of urgency in responding to staff and client requests
- Bachelor's Degree in Accounting, Business Administration, Marketing, or a related field preferred
- 2-3 years database entry or bookkeeping experience
- Courteous and professional demeanor with strong communication and interpersonal skills
- Experience with and understanding of office systems and procedures