Assistant Property Manager Job Description
Assistant property manager
provides overall lease administration leadership through the interpretation of policies and programs, coordination of information flow and leasing strategy.
Assistant Property Manager Duties & Responsibilities
To write an effective assistant property manager job description, begin by listing detailed duties, responsibilities and expectations. We have included assistant property manager job description templates that you can modify and use.
Sample responsibilities for this position include:
Prepare and monitor vendor service contracts
The Assistant Property Manager should be capable of managing the building staff/community in the absence of the General Manager or Property Manager
Responsible for invoicing including receipt and processing for payment according to established procedures, including verification of appropriate back-up, coding and vouchering
Handle all tenant requests for special work
Maintain work order system
The Assistant Property Manager should be capable of managing the building staff/community in the absence of the General Manager or Property Manage
Update Certificate of Insurance lists for tenants, vendors and moving companies
Request new or renewed certificates as required
Review Reconciliations with PM for approval and ensure proper mailing of year-end reconciliations
Run reports such as Rent Rolls, AR reports, Renewal Option reports, and post as requested
Assistant Property Manager Qualifications
Qualifications for a job description may include education, certification, and experience.
Licensing or Certifications for Assistant Property Manager
List any licenses or certifications required by the position: QLD
Education for Assistant Property Manager
Typically a job would require a certain level of education.
Employers hiring for the assistant property manager job most commonly would prefer for their future employee to have a relevant degree such as Bachelor's and High School Degree in Management, Business/Administration, Accounting, Bookkeeping, High School Education, Education, Real Estate, Business, Finance, Technical
Skills for Assistant Property Manager
Desired skills for assistant property manager include:
Excel
Microsoft Office
Word
Microsoft office and Windows environment necessary
Property management business procedures
Housekeeping functions
Leasing policies and procedures and performs functions related to leasing and lease renewal
Maintenance programs to ensure the proper and efficient operation of systems
Preventive maintenance programs
Responses to resident maintenance requests
Desired experience for assistant property manager includes:
Maintain “Critical Dates” report which lists all tenant anniversaries, lease expirations, options, rent increase dates
Keep track of Real Estate Taxes due dates
Demonstrated initiative and sense of urgency in daily duties by meeting or improving upon deadlines
Involves work such as conducting tours throughout the property/portfolio, usually performed by walking and/or climbing stairs
Regularly required to utilize vision abilities, allowing reading of printed material, graphics, computer displays and physical inspection of properties and sites
Three or more years of experience in commercial property management
Assistant Property Manager Examples
1
Assistant Property Manager Job Description
Job Description Example
Our innovative and growing company is hiring for an assistant property manager. Thank you in advance for taking a look at the list of responsibilities and qualifications. We look forward to reviewing your resume.
Responsibilities for assistant property manager
- Arrange potential buyer interviews with the Board of Directors of the building and consistently follow up on outcomes while assisting on any questions or concerns that may arise
- Distribute approved monthly financial reports to the Director of Boards as required
- Handle administrative duties pertaining to annual meetings such as preparation of notices, proxies and Must also attend the annual meeting with the property manager
- Provide questionnaires and insurance certificates for the building
- Process screening paperwork and coordinate drug tests for prospective building employees
- Works closely with the property manager when processing the apartment alteration packages and charge/credit forms
- Assist with the contractor and vendor selection for all capital improvement projects and assignments
- Responsible for requiring proper vendor insurance with BCS
- Promote ancillary services
- Maintain substantial compliance with Best Practices, particularly FSRconnect
Qualifications for assistant property manager
- Rregularly required to walk, talk, and hear
- Provide support for REMS management team
- Tenant Maintenance Orders
- Must have strong understanding of financial reports, including variance of actual vs
- Demonstrates initiative and reflects a sense of urgency in daily duties by meeting or improving upon deadlines
- While performing the duties of this job, the employee may need to travel from floor to floor, climb stairs, and may be required to travel outside between buildings in varying outdoor weather conditions
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Assistant Property Manager Job Description
Job Description Example
Our growing company is looking for an assistant property manager. If you are looking for an exciting place to work, please take a look at the list of qualifications below.
Responsibilities for assistant property manager
- Update, revise and keep Landlord Insurance Certificates current, review Landlord Certificate of Insurance revision requests, submit COI Request Form to our Risk Management Department, coordinate Landlord requests with applicable Property Manager, Director of PM, and VP of PM
- Send payee name and/or address changes through the proper change processes
- Update, revise and keep the RE Tax information current in the Real Estate SharePoint site
- File Property Management documents into appropriate Property Management files
- Provide Departmental support making copies, mailing documents, and sending faxes/scanning on an as needed basis
- Prepare and update expense tracking worksheets, one-time payment cover sheets and supporting invoice packages for approval, and process over-night and two day mailings
- Scan all Property Management one-time payment packages, label with date, and attach to appropriate the Theatre ID number in Lucernex
- Serve as email and phone proxy for Property Managers out of the office
- Assist with preparation of the Annual Occupancy Budget
- Order and Stock Property Management Department Supplies
Qualifications for assistant property manager
- Regularly use hands to operate office machinery including, but not limited to, telephones, computers, fax, and copy machines
- A minimum of 2-4 years of experience as an assistant property manager
- Assist with Personal Property Taxes as needed
- Assist with filing % Rent and all Tax one-time payment packages
- Special projects may be assigned by Department Management
- Possess excellent reading and comprehension skills
3
Assistant Property Manager Job Description
Job Description Example
Our company is looking to fill the role of assistant property manager. We appreciate you taking the time to review the list of qualifications and to apply for the position. If you don’t fill all of the qualifications, you may still be considered depending on your level of experience.
Responsibilities for assistant property manager
- Communicate clearly and on a timely basis with project accounting personnel using and/or providing the appropriate documentation
- Oversees the tracking relation program and regular positive communication with each tenant
- Manage all leasing aspects of the property, including marketing, leasing tours, closing leases, prospect follow up, file completion, traffic input, Craig's List, Lead to Lease
- Walks apartments after move outs and assesses charges
- Performs all necessary audits, including but not limited to audits of new lease agreements ongoing lease file audits
- Enters all daily activity into Yardi including phone and site traffic rentals, move-in/outs, notices to vacate, cancellations, lease renewals
- Assists property manager in all aspects of employee management and resident relations
- Consistently maintain knowledge and changes of each assigned property
- Maintain the accuracy of building and tenant confidential files and documents to ensure accurate records are maintained
- Conduct building site visits in accordance with New York regulations
Qualifications for assistant property manager
- Working knowledge of building systems, equipment and design
- Familiarity with Yardi or similar property management software
- Required to travel from floor to floor and may be required to travel outside between buildings in varying outdoor weather conditions
- Familiarity with real estate law, building codes city and county regulations
- At least 2 years and up to 4 years of recent property management experience (continuous in one operation), comparable with the property under consideration in terms of commercial/retail, ownership, tenant lease arrangements, square footage
- Two (2) years of experience as an on-site manager managing the property or building operations, such as staff and service contracts, tenant retention and tenant improvements
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Assistant Property Manager Job Description
Job Description Example
Our company is looking to fill the role of assistant property manager. If you are looking for an exciting place to work, please take a look at the list of qualifications below.
Responsibilities for assistant property manager
- Maintain high occupancy level through support of and participation in leasing activities, effective motivation, keeping informed of market conditions, understanding competitive pricing, and utilizing appropriate marketing resources
- Support the marketing functions through recording accurate data on prospective and new residents, and by keeping informed of the competition
- Utilize company resources to facilitate leasing
- Assist in establishing and achieving financial goals by effectively qualifying prospective residents and verifying applications
- Prepare lease documents and related paperwork
- Update records as necessary
- Provide follow-through and assistance to Community Manager and support groups in coordinating the on-going maintenance of the property
- Be responsible for after-hours and emergency on-call coverage
- Supervise staff members as directed by the Community Manager
- By example, encourage employee development and teamwork through effective personnel management and by communicating clear standards
Qualifications for assistant property manager
- Minimum two years’ experience in multi-family property management (apartment communities)
- Must have experience working on apartment communities consisting of 100 units or more
- Assist the Community Manager as needed by demonstrating good communication skills and by understanding Company and divisional goals, policies, and procedures
- Keep informed of Company philosophies and general environmental conditions to provide input and propose solutions
- May coordinate the completion of resident renovations and maintenance requests
- Strive to make the living experience, particularly the first and last impressions, of the highest quality
5
Assistant Property Manager Job Description
Job Description Example
Our innovative and growing company is looking for an assistant property manager. If you are looking for an exciting place to work, please take a look at the list of qualifications below.
Responsibilities for assistant property manager
- Maintain renewal spreadsheet, vacancy reports, bedbug tracking report, concession spreadsheet, late fee reports
- Ensure timely return of security deposits
- Responsible for inputting ancillary charges and credits to tenant accounts
- Track all move outs while coordinating with Resident Manager on any damages and key returns
- Provide lead in tenant construction fit out
- Interact with GC’s, sub-contractors, architects and engineers
- Review lease summaries/abstracts of new tenants
- Assist with various accounting based issues
- Assist with rent collection and handle minor accounts issues
- Heavy tenant relations interaction
Qualifications for assistant property manager
- Review monthly report on status of tenant complaints in all buildings
- Work closely with engineering staff to obtain ownership objectives
- Assist in answering tenant service calls when needed
- Assist in lease administration activities, including abstracting leases and keeping our database current
- MS Outlook required, MRI, Timberline software proficiencies preferred
- Attendance at all internal classes for Life/Safety