Property Manager Job Description
Property manager
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Property Manager Duties & Responsibilities
To write an effective property manager job description, begin by listing detailed duties, responsibilities and expectations. We have included property manager job description templates that you can modify and use.
Sample responsibilities for this position include:
Visit the properties managed at least once per week to determine the general condition of the buildings and grounds
Be proactive in noting issues or potential issues to the board before they happen
Attend to, in his/her discretion, problems at their earliest stages, while costs involved are at their lowest point
Handle violations of the property rules and regulations are to be noted with appropriate follow up action taken
Ensure that all vendors adhere to the terms of their service contracts with the buildings managed
Recommend to the board that they will seek out alternative vendors to submit bids and makes a recommendation to the Board of Directors with regard to selection of replacement vendors
Determine cost effective remedial action whenever repairs in his/her judgment are needed at a property, taking care to determine whether it is the unit owner or common property expense
Approve expenses and cash disbursements that fall within the amounts approved by the property Board of Directors in the annual budget
Track delinquencies and ensure that bookkeeping sends 30 day reminder, 60 day warning followed by no later than 90 day collection via attorney process
Work collaboratively with the Finance Manager and General Manager to address all rental arrears in a timely manner
Property Manager Qualifications
Qualifications for a job description may include education, certification, and experience.
Licensing or Certifications for Property Manager
List any licenses or certifications required by the position: PMP, AED, CPR, RPA, CPM, FMA, CFM
Education for Property Manager
Typically a job would require a certain level of education.
Employers hiring for the property manager job most commonly would prefer for their future employee to have a relevant degree such as Bachelor's and Collage Degree in Business/Administration, Education, Management, Business, Accounting, Technical, Finance, Real Estate, Computer, Business/Management
Skills for Property Manager
Desired skills for property manager include:
Microsoft Office Suite
Finance and building operations
Microsoft Office
Excel
Word
Generally accepted accounting principles
State
Preventive maintenance programs
Microsoft office and Windows environment necessary
Property management business procedures
Desired experience for property manager includes:
Work closely with our Sales Consultants to facilitate sales and oversee advertiser client installations
Execute tasks with accuracy and attention to detail
Perform responsibilities with honesty and integrity
Possess ability to adapt to changing environment
Must have valid California R.E
Bachelor’s degree with CPM/RP designation desired
Property Manager Examples
1
Property Manager Job Description
Job Description Example
Our company is growing rapidly and is searching for experienced candidates for the position of property manager. If you are looking for an exciting place to work, please take a look at the list of qualifications below.
Responsibilities for property manager
- Conducts formal site inspections at least monthly in compliance with established standard
- Operating policies and procedures
- Monitors and enforces the terms of all lease agreements, the billing and collection of rents
- Weekly communication with clients, leasing agents and tenants
- Review potential tenant’s financial resources
- Determine potential use of premises
- Review and understand terms and conditions of property leases to monitor lease compliance
- Manage tenant relationship, mitigate issues and facilitate requests
- Establishes and defines program-specific property procedures for the management of property (government, customer, and DI owned) in accordance with specific contract, FAR, DFAR, DI Property Management Plan and other applicable requirements
- Ensures all property management procedures and associated official records are maintained under the terms of the contract, and that applicable property controls and procedures are applied to all subcontractors, vendors and all customer requirements are achieved
Qualifications for property manager
- Possess real estate license where required by law
- Nvolves work of a general office nature
- Knowledge of regulations and standards regarding the occupational safety and health of personnel working within an organization
- Must be able to proficiently operate in a Windows 2010 environment
- Overall responsibility to ensure compliance with tenant leases, regulatory items, and management contract
- Oversee collection of rent, payment of expenses and compliance with lease terms
2
Property Manager Job Description
Job Description Example
Our company is searching for experienced candidates for the position of property manager. To join our growing team, please review the list of responsibilities and qualifications.
Responsibilities for property manager
- Analyzes support trends, resolves any adverse trends/reports and then implements corrective actions
- Responsible for property control reports required by the Government
- Assists with or conducts training for staff and program property control personnel, to include system of record automation training
- Support system testing requirements for updates and releases (ex
- Ensures that personnel assigned custodianship or responsibility for property (GP or DI-owned) understand their responsibilities and effectively and efficiently implement the Property Management Plan and that new employees receive instructions on property management procedures
- Ensures that property reviews and self-assessments are conducted in accordance with applicable contract and regulatory requirement
- Ensures inventories of DI and GP are scheduled and performed as required by the contract and the Program Property Management Plan and Program Inventory Plan
- Responsible for reporting and reviewing information provided during the investigation of lost, damaged, destroyed government-furnished parts and property as applicable
- Supervise third party manager preparations of complete and accurate annual budget(s), meeting all deadlines and demonstrating thorough analysis and consideration for the goals of the asset market conditions
- Creates and maintains lease and vendor files for assigned properties
Qualifications for property manager
- Minimum of 3+ years of real estate property management or related experience
- Experience in overall management of personnel, including development of goal and objectives performance management
- MUST have an active AZ Real Estate license
- Minimum of 1 year experience in the property management field
- Reliable transportation, Driver’s License, and proof of insurance (50% of time spent in the field)
- Knowledge of Propertyware is a plus but not required
3
Property Manager Job Description
Job Description Example
Our innovative and growing company is searching for experienced candidates for the position of property manager. Please review the list of responsibilities and qualifications. While this is our ideal list, we will consider candidates that do not necessarily have all of the qualifications, but have sufficient experience and talent.
Responsibilities for property manager
- Secure non-club office and warehouse properties as requested
- Assisting with the preparation of the annual operating budget, monthly financial reporting and achieving budgeted goals
- Maximize income
- Coordinate tenant relations activities
- Establish and maintain a professional relationship with tenant representatives
- Inspect all areas of the building on a regular basis
- Oversee property maintenance
- Maintain vacant space in a secure, clean and marketable condition at all times
- Prepare yearly income and expense budgets
- Manage monthly expenses according to the budget
Qualifications for property manager
- Be flexible to work outside of normal business hours if needed
- Four or more years professional work experience with two or more years in Property or Facilities Management
- Prefer certification through National Property Management Association (NPMA) as Certified Professional Property Specialist (CPPS), Certified Professional Property Administrator (CPPA), Certified Professional Property Manager (CPPM), or equivalent of American Production & Inventory Control Society (APICS), which is now Educational Society for Resource Management
- Bachelor’s degree in business, supply chain management, logistics, or associated discipline
- Minimum three years’ experience as a property manager in the multi-family industry (managing residential apartment communities)
- Must have experience managing apartment communities consisting of 100 units or more
4
Property Manager Job Description
Job Description Example
Our innovative and growing company is searching for experienced candidates for the position of property manager. To join our growing team, please review the list of responsibilities and qualifications.
Responsibilities for property manager
- Coordinate all service contracts
- Know the specifications of all service agreements, and ensure contractors are meeting the specified terms of agreements
- Supervise Asst
- Supervise entire building staff, including contract personnel, such as security staff, janitorial, concierge
- Maintain excellent tenant relations
- Prepare the annual budget, quarterly reforecast reports, perform monthly operations statement reviews, and draft the monthly management reports including variance reports
- Demonstrate a strong knowledge and understanding of the various tenant leases and lease clauses
- Review all building invoices prior to payment and approve all payments using online bill processing software
- Oversee collection activity for assigned properties
- Service the requirements of the GSA, including but not limited to soliciting vendor pricing for improvements, preparation of proposals to GSA, overseeing the satisfactory completion of work, and ensuring GSA is billed accordingly
Qualifications for property manager
- Minimum three years’ supervisory experience in property management
- Minimum three years’ experience in a strategic planning, financial analysis, business development role, or operational management within the real estate industry
- First point of contact for all tenant collection issues
- Responsible for lease expiration reports
- Conduct weekly property tours of managed properties
- Make certain subcontractor's activities are being properly coordinated and police maintenance contracts
5
Property Manager Job Description
Job Description Example
Our growing company is hiring for a property manager. We appreciate you taking the time to review the list of qualifications and to apply for the position. If you don’t fill all of the qualifications, you may still be considered depending on your level of experience.
Responsibilities for property manager
- Responsible for efficient and regular communication to the Portfolio Manager and/or Vice President regarding significant property and tenant activities
- Ability to work cohesively in a team environment with Portfolio Manager, Assistant Property Manager, two Property Administrators, Engineer team and Engineering Tenant Service Center located within the same management office
- Conduct thorough interviews for potential building open positions
- Conduct and manage adequate training of new staff members, the ongoing training of existing staff
- Impose progressive disciplinary action if and when required
- Responsible for the development and implementation of building staff work schedules
- Conduct periodic staff performance evaluations
- Monitor the cash and reserve funds of the property
- Responsible for final review of operating statements and monthly financial reports
- Actively participate in budget preparation
Qualifications for property manager
- Communicate all issues relating to the assigned property with Sr
- Minimum of 3+ years of real estate property management or related experience or any similar combination of education and experience
- Lead, motivate, and develop a high performing staff
- Utilize online accounting system, including but not limited to creating and approving purchase orders, invoices
- Strong understanding of financial statements such as budget, financial reports, P&L Statements, General Ledger Experience in writing and maintaining budgets
- Superior management and professional leadership skills