Administrative Support Assistant Job Description
Administrative Support Assistant Duties & Responsibilities
To write an effective administrative support assistant job description, begin by listing detailed duties, responsibilities and expectations. We have included administrative support assistant job description templates that you can modify and use.
Sample responsibilities for this position include:
Administrative Support Assistant Qualifications
Qualifications for a job description may include education, certification, and experience.
Licensing or Certifications for Administrative Support Assistant
List any licenses or certifications required by the position: CPR, EPA, PLMS, AED, CSCS, NSCA, DEA, ATLS, ACE, FERPA
Education for Administrative Support Assistant
Typically a job would require a certain level of education.
Employers hiring for the administrative support assistant job most commonly would prefer for their future employee to have a relevant degree such as Bachelor's and Collage Degree in Education, Department of Education, Graduate, Technical, Business, Communication, Associates, Business/Administration, Management, Faculty
Skills for Administrative Support Assistant
Desired skills for administrative support assistant include:
Desired experience for administrative support assistant includes:
Administrative Support Assistant Examples
Administrative Support Assistant Job Description
- Stays current with news such as PHAP club events, internships/opportunities, Professional Schools application procedures, class schedule and relays information to students
- Preparing and sending out invoices for sponsorship and other accounts receivable on a timely basis
- Answer phone calls promptly, professionally, and with appropriate telephone etiquette, including calls to the main line entailing interaction with Adobe customers, internal phone calls and internal help desk
- Support multiple service areas proficiently
- Serve as liaison with vendors and secure certificates of liability insurance for all event related matters
- Perform daily responsibilities with self-managed initiative
- Complete reports accurately and in a timely manner, with the appropriate attention to detail
- Recommend best shipping options for customers shipping packages, FedEx, UPS, USPS, to include guidance with respect to insurance, packaging and claim processing when needed
- Other duties and assignments as required to meet the needs of the business
- Create work order requests for Facilities, Information Technology, Catering and other departments as needed
- A minimum of 5 years administrative experience within the financial services industry preferable
- Business College diploma or equivalent desirable
- Proficiency in Microsoft Office including Outlook
- Committed approach, with a flexible attitude
- Serve as the primary point of contact for event and meeting related needs, including space reservations, catering, facilities requests and audio-visual scheduling
- Assist and coordinate visitor registration for events, to include communication with event owners to ensure all details are coordinated and finalized in time for a given event
Administrative Support Assistant Job Description
- Coordinate and process general administrative work such as time sheets, vacation requests, supply requisitions
- Special reporting and projects as required
- Recruit and interview student assistants
- Organize and process new hire packets for the department
- Responsible for planning, organizing, and directing workflow of students to ensure an effective and productive operation
- Evaluate performance, conduct and organize student assistant performance evaluation
- Coordinate the payroll and timekeeping process for the department
- Process Bay cards inquiry
- Monitor and respond to emails from online@csueastbay.edu
- Create, update, and monitor the Online Campus Zoom account and webinars
- Knowledge of Microsoft systems
- Minimum of two years of experience in office administration or closely related experience (or an equivalent combination of education and experience sufficient to successfully perform the essential duties of the job)
- Minimum of one year coordinating meetings and events
- Expert interpersonal skills and ability to interface comfortably with all levels of internal management and staff clients
- Minimum 7 years' experience as executive assistant, supporting senior level executive(s), preferably C-level executives
- Exceptional proficiency in Microsoft Office suite
Administrative Support Assistant Job Description
- Ordering supplies, coffee, for your floor
- Making sure conference rooms are clean and stocked
- Order and setting up lunches
- Sending and receiving scans/faxes when needed
- Creating and edit/manipulate PDF files
- Creating simple graphics, figures, report/document covers
- Responds to phone, emails and drop-in inquiries
- Builds and schedules classes
- Maintains hard/electronic office files such as faculty evaluations
- Prepares book orders, assists faculty with adjustments, and communicates with bookstore
- Ability to effectively apply knowledge of processes, systems and workflow to identify and solve problems in a proactive fashion
- Ability to effectively communicate routine operations procedures within a workgroup
- Knowledge of office systems and ability to use a broader range of office related technology, systems, or packages such as MS Office
- Ability to effectively handle interpersonal interactions at all levels and handle sensitive interpersonal situations
- Ability to handle multiple work, unit priorities, and projects
- Ability to design and create flyers and website updates
Administrative Support Assistant Job Description
- Administration of hard copy and electronic files
- Administration of client contact lists
- Actively promote the interests of the customer by providing an informative, helpful service to all callers
- Manage and maintain the department chair’s calendar, which could include but is not limited to confirming appointments, triaging any scheduling conflicts, preparing meeting materials, and organizing transportation
- Schedule and coordinate all travel arrangements and necessary travel authorizations and reimbursement for the department chair
- Fully support Stewardship Team with administrative tasks associated with projects
- Provide administrative support to the Leadership Gifts team
- Work in partnership with Leadership Gifts Associates on the weekly acknowledgement menu
- Support other projects and take on additional responsibilities as needed
- Process daily sales invoicing, verify and audit for errors
- Ability to analyze operational and procedural problems and develop, recommends, and evaluates proposed solutions
- Ability to interact with a wide variety of people using diplomacy
- Willingness to learn about health professions admissions process
- Must be a flexible individual who works well under pressure
- Ability to adapt to constant interruptions
- Ability to maintain a safe and secure workplace
Administrative Support Assistant Job Description
- Maintain W-9 files
- Prepare and file 1099's annually
- Monthly statements reconciliations
- Assist with month end duties and close
- Ad hoc projects assigned by management
- Efficiently, cost effectively, timely and subject related correctly complete all tasks assigned to the role
- Support the General Manager in a qualified and effective manner
- Forward General Manager decisions effectively and without delay
- Ensure representation of the Company Corporate Identity within the contacts between the General Manager and all other areas
- Manage projects which either require a central co-ordination or are assigned to the General Manager´s office, for example exhibitions / events
- Must be able to take initiative and work independently on projects, to devise own methods, approach and procedures in fulfilling assignments
- Must be able to prepare correspondence and reports and create all requisite documentation in an acceptable business style
- Candidate must be comfortable in a dynamic environment that requires ability to multitask and respond to changing priorities
- Candidate will be required to undergo an extensive background investigation as a condition of employment
- Moderate office procedures
- PeopleSoft student modules