Accounts Payable Support Job Description
Accounts Payable Support Duties & Responsibilities
To write an effective accounts payable support job description, begin by listing detailed duties, responsibilities and expectations. We have included accounts payable support job description templates that you can modify and use.
Sample responsibilities for this position include:
Accounts Payable Support Qualifications
Qualifications for a job description may include education, certification, and experience.
Education for Accounts Payable Support
Typically a job would require a certain level of education.
Employers hiring for the accounts payable support job most commonly would prefer for their future employee to have a relevant degree such as Bachelor's and Associate Degree in Accounting, Finance, Business, Education, Science, Intelligence, Statistics, Mathematics, Technical, Math
Skills for Accounts Payable Support
Desired skills for accounts payable support include:
Desired experience for accounts payable support includes:
Accounts Payable Support Examples
Accounts Payable Support Job Description
- Assist with submitting any vendor address and/or vendor banking updates as needed
- Hold weekly meetings with purchasing or other department to resolve AP issues
- Review & resolve with minimal supervision AP issues identified on SAP reports
- Address in a timely manner vendor & employee inquiries
- Back up to complete all payment runs
- Issue check voids and stop payments
- Print and process 1099's
- Responsible for maintenance of AP document with current practices/instructions
- Communication on daily basis in English and Slovak
- Answering phone calls on the AP 1-800 number
- Responding to vendor emails and voice mails in a timely manner
- Manage approximately 180 emails daily via our AP Mailbox
- Addressing Non-PO invoices, sending out form letters of compliance
- Cross train with the Verifier / Optimizer position to possibly rotate responsibilities
- Open mail, including interoffice, US Postal Service and express mail
- Sort mail into proper categories to prep for scanning into the ReadSoft software
Accounts Payable Support Job Description
- Verify the accuracy of the data that was captured and interpreted by the ReadSoft software
- Follow up with Vendor Master to create new vendors or changing vendor addresses as required when master data is found to require modification
- The AP Administrative Support position is within the Finance Department
- This position focuses on the delivery of administrative services to the processes within AP
- This position requires some knowledge of invoice processing and payables
- This position requires a high level of organization and you must be detail oriented
- Communication skills with internal department members, external vendors and business units within the company
- Conduct regular assessment of BPO helpdesk tickets and AP exceptions to derive root causes
- Managing the supplier relationship by providing high quality and professional advice in response to internal and external queries, face to face, via telephone or by e-mail/written correspondence
- Ensure that aged debt is kept to a minimum and outstanding actions are followed up in a timely manner
- Purchase ledger processing within a computerised accounting package
- Strong computer systems / systems architecture knowledge, advanced reporting capabilities
- Develop and maintain working relationships to understand payment requirements and any anomalies
- Regularly reconcile supplier statements to aid account management
- Ad hoc tasks as required by line manager
- A minimum of a Bachelor’s degree with 1 year business experience
Accounts Payable Support Job Description
- Rejects invoices that do not have required information
- Prints valid invoices and delivers to processors
- Pulls vendor files in response to vendor reconciliations
- Pulling files and other documentation in response to various audit related requests
- Keeps metrics as requested by management to help drive process improvements
- May assist in data entry of invoices
- Performs other administrative duties such as opening and distributing mail, printing, filing, pulling vendor files for audit requests as required.Interface with AP management, internal customers, internal and external auditors to assist with identification and location of voucher information including payment, voucher, or invoice information in AP files
- Lead and coordinates process improvements initiatives and projects with AP Supervisor and AP teams
- Secure metrics and reporting system – generates operational reports, analyzes and provides input to improve process efficiency
- Assists and supports AP lead and supervisors in optimizing daily operations – keeping track of operational issues and properly setting an efficient issue management
- Should be able to create and navigate through Excel spreadsheets
- Email Organization
- File Organization (compiling and maintaining hard copy and soft copy files)
- Needs to be Adept to Multitasking
- Initiative and good work ethic
- Works with and delivers quality and productivity requirements
Accounts Payable Support Job Description
- Review current processes of AP helpdesk – Cherwell ticket management and develop tools and systems that would foster efficient ways of working
- Understands whole mailbox management process and serve as back up, when required
- Performs second level support – invoice posting, issue investigation and resolution
- Verifying the data that was not able to be captured and interpreted by the ReadSoft software
- Following up with Vendor Master to create new vendors or changing vendor addresses as required when master data is found to require modification
- Process pre-coded invoices, including those with and without a purchase order
- Support the administration of V-card program and monitoring V-card accounts and payments
- Support continued process enhancements, B-notices and ongoing TIN checks when LEC's happen
- Support unclaimed Property Filings, mailing checks and documentation to states
- S2S Portal Management for M&A service request
- Facilitative leadership skills and project management skills
- Bachelor’s Degree in Accountancy or equivalent
- Knowledgeable in Readsoft
- University degree in Finance, Economics or comparable
- Or work experience in Finance or Accounting
- Good German and/or French skills preferred
Accounts Payable Support Job Description
- Review, verify and post invoices
- Investigate and resolve invoice discrepancies or issues that arise
- Complete all tasks in accordance with business policy and procedures
- Ensure timely invoice approval
- Active part of test and implementation of new tools and software’s
- Support AP Accountant to maintain accurate bookkeeping
- Generating payment runs for local and international suppliers
- Review all invoices/check requests for appropriate documentation and approval prior to payment
- Prepare and process end of year 1099s
- File, scan and index all paid invoices
- Bachelor degree and/or certificate in administration, accounting, finance or equivalent
- Fluency in English language – Spoken and written
- Knowledge on Purchase to Payment processes
- Willingness to work in an international environment
- Positive attitude to work as a business service partner
- Should have ability to handled P2P Cycle