Payroll / Accounts Payable Job Description
Payroll / Accounts Payable Duties & Responsibilities
To write an effective payroll / accounts payable job description, begin by listing detailed duties, responsibilities and expectations. We have included payroll / accounts payable job description templates that you can modify and use.
Sample responsibilities for this position include:
Payroll / Accounts Payable Qualifications
Qualifications for a job description may include education, certification, and experience.
Licensing or Certifications for Payroll / Accounts Payable
List any licenses or certifications required by the position: PMP
Education for Payroll / Accounts Payable
Typically a job would require a certain level of education.
Employers hiring for the payroll / accounts payable job most commonly would prefer for their future employee to have a relevant degree such as Associate and Bachelor's Degree in Accounting, Associates, Education, Finance, Business, Business/Administration, Computer, Technical, General Education, Management
Skills for Payroll / Accounts Payable
Desired skills for payroll / accounts payable include:
Desired experience for payroll / accounts payable includes:
Payroll / Accounts Payable Examples
Payroll / Accounts Payable Job Description
- Evaluate performance for accounts payable and payroll direct reports, set annual goals, recommend merit raises, promotions and disciplinary actions
- Review, approve and prepare account reconciliations for accounts payable and payroll balance sheet accounts
- Ensure process documentation is maintained for all accounts payable and payroll processes
- Entering documents in the accounts payable system
- Preparing accounts payable check runs for weekly vendor payments
- Assisting with the reviewing and adjusting of Kronos and Lawson payroll systems weekly
- Process and post detailed accounts payable, cash disbursements and monthly accruals on a department and grant fund allocation basis
- Maintaining accounts payable records
- Assist in audits and perform other accounting duties as requested
- At pay period end, run punch detail report
- Ensure timely transmission of payroll
- Understand and perform all phases of the payroll process
- Perform audit of payroll registers
- Process off-cycle and manual payroll checks, as needed
- Research exceptions and employee payroll issues
- Ensures that all internal policies and procedures are being adhered to in regards to payroll processes wage increases, commission/bonus calculations and other types of compensation issues
Payroll / Accounts Payable Job Description
- Oversees the timely and accurate processing of payroll for the Americas including North America, Canada and Brazil
- Develop standards and expectations, manage performance and provide training and coaching to staff
- Interact effectively with other departments within the organization, specifically Finance, Human Resources, Procurement
- Oversee and ensure compliance to Sarbanes Oxley requirements
- Key liaison with outside payroll processing bureau (ADP)
- Prepares reports by compiling data for regulatory reports such as the public definitive proxy statement
- Oversee integration of payroll and new employees added from acquisitions, as necessary
- Coordinate with peers outside the United States to help coordinate best practices and global process consistency
- Completes operational requirements by scheduling and assigning employees, directing and following up on work results, counseling and disciplining employees and appraising job results
- Responsible for Good Receipt Invoice Receipt (GRIR) reporting and auditing of items
- Prior ADP HRIS/Payroll and KRONOS experience required
- Proficiency in MS Office Suite (Excel, Word, Power Point, Access, Outlook)
- Ability to analyze and manipulate benefits data to create reports and presentations
- Demonstrated capability to interface and maintain effective relationships with all departments and employees in a team-oriented environment
- Three years’ experience managing employees
- Skilled at customer service
Payroll / Accounts Payable Job Description
- Supervising day-to-day operations of the Payroll and Accounts Payable departments
- Manage 401K audit and other 401K accounting related matters
- Analyze, audit and resolve complex AP issues to ensure accurate and on time payments to vendors
- Review, approve, process and pay all invoices in a timely manner
- Audit vendor statements
- Set up vendors, requesting W9�s as needed
- Responsible for issuing 1099�s
- Conduct weekly check runs
- Run weekly A/P aging reports for CFO
- Process petty cash and employee reimbursements
- Experience with enterprise financial systems including implementation and updating of system applications
- Experience with SAP, Coupa, Pro Business or ADP preferred
- Ability to manage multiple priorities with a focus on detail
- Strong accuracy in numbers coding
- Ability to type on computer and use 10 key calculator
- Excellent communication in both written and oral communication
Payroll / Accounts Payable Job Description
- Act as top escalation with accounts payable and payroll for vendor and employee questions and issue resolutions
- Supervise and coordinate the accounts payable and payroll functions of the organization to ensure that appropriate control procedures have been established and followed
- Support all internal and external audits related to payroll and accounts payable disbursements
- Critically review and analyze current accounts payable and payroll procedures in order to recommend and implement changes leading to best practice operations
- Develop and ensure maintenance of policy and procedure documentation for accounts payable and payroll that promote strong internal controls and efficient processes
- Manage loan and credit card payments
- Reconcile assigned GL Accounts
- Perform mid-high level AP processing
- Accounts Receivable and HR clerical tasks
- Reviews payroll technician’s backup and data entry for accuracy and compliance with regulatory and CBA requirements
- Computer literate, extensive Excel knowledge
- Full-cycle payroll experience
- Must be proficient in Quickbooks, ADP Workforce and Microsoft Works applications
- Must possess the ability to multi-task, prioritize and work independently in a dynamic team environment
- Requires strict confidentially
- Ability to communicate effectively with all levels of employees outside vendors
Payroll / Accounts Payable Job Description
- Ensures that payroll deductions and benefit records are adequately identifiable in the general ledger and that the payments to third parties are timely and accurate
- Confirms that disbursements of company funds are for valid services performed
- Ensures timely payment of vendor invoices
- Monitors vendor statements to ensure payments are up-to-date
- Reconciles open invoice reports to GL balance
- Determines proper encoding of GL accounts
- Monitors checks to be voided or stopped
- Assists in developing accruals for financial statement close
- Prepares weekly, biweekly, monthly, and quarterly reports as requested
- Supports the payroll dept
- Experience with ADP software for payroll processing - This is a MUST for this role
- Must have solid work ethic
- Specific Payroll experience within a charter school environment preferred
- Specific experience with Smart &/or Skyward software
- A willingness to perform coding activities
- Support in other payroll related functions such as manage petty cash, reclassify wages, manage employee awards programs, payroll deductions