Accounts Payable Supervisor Job Description
Accounts Payable Supervisor Duties & Responsibilities
To write an effective accounts payable supervisor job description, begin by listing detailed duties, responsibilities and expectations. We have included accounts payable supervisor job description templates that you can modify and use.
Sample responsibilities for this position include:
Accounts Payable Supervisor Qualifications
Qualifications for a job description may include education, certification, and experience.
Licensing or Certifications for Accounts Payable Supervisor
List any licenses or certifications required by the position: AP, TASBO, APS, LSS, SOX, APM
Education for Accounts Payable Supervisor
Typically a job would require a certain level of education.
Employers hiring for the accounts payable supervisor job most commonly would prefer for their future employee to have a relevant degree such as Bachelor's and Associate Degree in Accounting, Finance, Business, Education, Associates, Business/Administration, Management, Business/Management, Communication, Technical
Skills for Accounts Payable Supervisor
Desired skills for accounts payable supervisor include:
Desired experience for accounts payable supervisor includes:
Accounts Payable Supervisor Examples
Accounts Payable Supervisor Job Description
- Running Accounts Payable duties
- Meets with vendors, exchange personnel, other management personnel, addressing or complex accounts payable issues such as non-shipment or non-receipt of merchandise due to non-payment
- Responsible for all vendor correspondence
- Prepares run sheets for monthly accrual and purchase journal reports
- Works under the general supervision of the Accounts Payable Manager Retail & Services who makes assignments and is available for guidance and assistance
- Manage payables activities of staff including accruals, wires, pre-pays, and repayments
- Resolve vendor issues and maintain bank relationships
- Perform expense audits
- Set system constraints for processing checks
- Define, create, and analyze Account Payable reports
- Bachelor’s degree is required in a business related concentration or equivalent education and experience
- Minimum of 10 years supervisory experience (or 3-4 years AP Supervisory experience) in an automated environment required
- Prior three to five years accounts payable experience
- Interview, hire, train and motivate employees
- Conduct employee reviews and salary adjustments
- Recommend disciplinary action when necessary
Accounts Payable Supervisor Job Description
- Supervise a team of specialists who process accounts payable for a portfolio of properties
- Oversee the accounts payable cycle for our portfolio of properties from beginning to end
- Oversee processing for the corporate expense card program, verifying proper submittal of receipts and coding of expenses
- Coordinate with other finance groups regarding A/P’s contribution to property financials
- Process invoices for corporate headquarters
- Oversee all check disbursement process for all properties and corporate headquarters
- Perform month-end reconciliations for A/P and assist with corporate month-end close
- Regular review of statement reconciliations, aged creditors, debtors and intercompany reconciliations prepared by team members
- Occasionally calling payment proposals and reviewing any exceptions, returned payments
- Oversees daily operations to ensure appropriate staffing, efficient workflow, consistency, and timely and accurate processing of work
- Multi currency exposure is essential
- Review the payment proposals and ensure compliance with proper procedures and authorization
- Review the monthly Inter-company debit/credit re-charges
- 3+ years’ experience supervising and leading a high volume accounts payable team
- Knowledge of accounts payable practices, 1099 reporting
- Must be extremely proactive and self-motivated
Accounts Payable Supervisor Job Description
- Identify the necessary human resources to do the work, delegate appropriate responsibilities and powers to employees for which he/she is responsible and recommend required organizational changes
- Measure KPI’s to assess team performance and report achievements or deficiencies to the Payables Process Manager
- Provide assistance to the Payables Process Manager as required
- Hours worked
- Quality of input
- Productivity levels
- Review and adjust workload allocation to ensure timely processing of invoices
- Ensure issues are appropriately escalated to the NoAm AP Shared Service / & other respective region Managers
- Compile reports required by management and government agencies
- Performing reconciliation
- 5+ years of relevant experience, including supervisory experience
- We will only consider candidates who have looked after very large accounts with very high volumes previously
- Minimum 5 years of work experience in similar environment
- 5+ years accounts payable experience and 2+years supervisory experience
- Experience managing Accounts Payable data within an ERP system and managing organized paperless records
- Demonstrated ability to pay close attention to details with excellent accuracy and completeness, and adhere to strict deadlines
Accounts Payable Supervisor Job Description
- Performs audits of work completed by A/P personnel to evaluate the quality and accuracy of invoice processing and reconciliation
- Ensures all AP processes and internal controls are followed
- Manages day to day processing of Accounts Payable duties
- Maintain training and develop Accounts Payable team
- Ad hoc accounting
- Create and preform annual reviews of Accounts Payable team
- Train, directs and coordinates personnel
- Responsible for reviewing accounts payable data entered by Payables Specialist
- In conjunction with Finance Director, communicates performance expectations, provides feedback on performance, and provides recognition
- Analyze and reconcile various Accounts Payable, Expense report processes ,1099 reporting
- Ability to interact successfully across the business with key stakeholders (coverage, C&TM, Risk, Finance, etc)
- Experience across SAS, SQL, OLAP and VBA
- Managed through Metrics
- Experience supervising a team of two or more required
- Experience in J.D
- Deltek CostPoint and Cognos reporting experience a plus
Accounts Payable Supervisor Job Description
- Involved with the improvement of the process leading to a full three way match of PO, receiving and final invoice
- Review and approve GL coding
- Serve as escalation path for vendors and internal customers to resolve accounts payable related issues
- Manage employee travel and expense reimbursement process and procurement card payment process
- Enters status change information to ensure employee and vendor information is accurate and up to date
- Lead the team and be a key resource, directly overseeing a team of 5-8 individuals
- Train, develop and coach team members
- Assist in and review the determination of appropriate general ledger accounts for invoice coding, preparing and posting to the GL
- Process and review cash disbursement requests and payments
- Provide support and help to internal stakeholder on all accounts payable related topics
- Compliance and insurance certificates from all entities
- The individual must be able to perform each essential duty satisfactorily, have extensive accounting software systems and application software knowledge
- Bachelor’s Degree (preferred) or Associates Degree in Accounting or Finance and 3 to 5 years related experience or High School diploma/general education degree (GED) and 5 to 7 years of experience
- Bachelor's degree in business or equivalent related field preferred
- Detail oriented with a high level of professionalism to ensure customer service standards meet or exceed expectations
- Prior Supervisory experience with customer service teams