Department Administrator Cover Letter

Please consider me for the department administrator opportunity. I am including my resume that lists my qualifications and experience.

In the previous role, I was responsible for a level of training and support to other Business Office personnel related to processes and procedures.

Please consider my experience and qualifications for this position:

• Is able to work independently and initiates improvements
• Is able to work with limited guidance from supervisor
• Proficient in personal computer skills, including Microsoft Word, Excel, PowerPoint, and Outlook
• Works independently and initiates administrative improvements
• Manage multiple calendars, e-mail and phones
• Coordinate internal and external meetings and conferences, including domestic and international travel, hotel, and food service
• Proficient using procurement specific IT tools including Ariba and SAP
• An understanding of or demonstrable interest in the Watches industry

I submit this application to express my sincere interest in the department administrator position.

In my previous role, I was responsible for administrative support to office leadership by acting as the initial contact within the central office: fields calls, takes messages, and arranges meetings for all administrators.

I reviewed the requirements of the job opening and I believe my candidacy is an excellent fit for this position. Some of the key requirements that I have extensive experience with include:

• Ensuring the documentation is maintained correctly and is uncluttered at all times
• To administrate the Department
• To provide Personal Assistance Facility Manager
• To liaise with Human Resources, Training and Business Excellence Departments
• To maintain relevant records and confidentiality
• Experience with project portfolio management and reporting toolset, such as WorkFront, Microsoft Project Server or Clarity
• Solid understanding of project management methodologies and SDLC processes
• Excellent analysis, organization and communication skills, both written and verbal

I would like to submit my application for the department administrator opening. Please accept this letter and the attached resume.

Previously, I was responsible for administrative office management support for the staff in the Office of Alumni and Annual Giving by being knowledgeable about the office’s events, program and procedures, communicating office priorities, keeping projects in focus with colleagues, assisting with scheduling and initiating regular communication with staff members as necessary.

Please consider my experience and qualifications for this position:

• Bilingual in English/Japanese is a nice to have
• Experience supporting upper management in a corporate setting strongly preferred
• Proven self-starter with high initiative
• Solid working knowledge of MS Office Suite with an emphasis on Excel, Word, and Outlook
• Strong relationship and in depth knowledge of international auction department preferred
• Knowledge of at least one European language preferred
• Knowledge of Fine and Applied Arts
• Requires good communication skills and computer literacy

In response to your job posting for department administrator, I am including this letter and my resume for your review.

In the previous role, I was responsible for leadership to the Western Reserve office staff and keeps staff informed of new procedures, projects and general division information.

I reviewed the requirements of the job opening and I believe my candidacy is an excellent fit for this position. Some of the key requirements that I have extensive experience with include:

• Meets all deadlines as indicated by supervisor
• Computer literate (excellent knowledge of Word and Excel, Outlook is essential)
• Knowledge of SAP and Sotheby’s computer systems
• Proficiency in Microsoft Office particularly in Word, Excel and Outlook
• Flexibility to work extended hours, including evenings and weekends during sale and deadline periods essential
• To ensure that the Time Check/ Attendance system is up to date and all issues are sorted with the Human Resources Department
• Updating of vacation details
• Ensuring all the files in the department are up to date and filed correctly

Please consider me for the department administrator opportunity. I am including my resume that lists my qualifications and experience.

Previously, I was responsible for full secretarial and administrative support to the Business Partner Management and to ensure the smooth running of the office of Business Partner Management.

Please consider my qualifications and experience:

• Department and staff event scheduling and arrangements, including coordinating employee & customer events (catered lunches and events)
• Performing all necessary procurement transactions in SAP system
• Requires coordinating and functioning on a global basis with department leadership and other Administrators
• Interview scheduling and logistics and special projects as needed
• Monitoring, maintaining inventory of safety, office and express shipping supplies and processing shipping notices
• Demonstrated high level of teamwork skills
• Knowledge of sponsored research
• Prior related experience in higher education preferred