Library Specialist Job Description
Library specialist
provides reference assistance requiring significant knowledge of the library’s services, holdings, website and online databases.
Library Specialist Duties & Responsibilities
To write an effective library specialist job description, begin by listing detailed duties, responsibilities and expectations. We have included library specialist job description templates that you can modify and use.
Sample responsibilities for this position include:
Use on a daily basis common computer programs such as word processing, spreadsheets, Web browsers, and email
Assisting patrons by phone and email
Answer informational and ready reference questions in person and via email with clarity, accuracy, and professionalism
Monitor library email account and reports
Receives and processes requests for articles, books and similar documents
Ensures cost effective use of the services offered by the third party suppliers
Provides delivery of requested articles in a timely manner
Provides customer service on the use of library resources
Ensures working knowledge of copyright laws, Shire’s copyright permissions, and policies for the storage and distribution of articles and documents in order to provide copyright guidance
Systems used to deliver services may include QUOSA Virtual Library, InfoCat, InfoZone, Ovid SP, PubMed, Rightsphere and other department systems as needed
Library Specialist Qualifications
Qualifications for a job description may include education, certification, and experience.
Licensing or Certifications for Library Specialist
List any licenses or certifications required by the position: FT, ESL, LEED, CISSP, IPMVP, IP
Education for Library Specialist
Typically a job would require a certain level of education.
Employers hiring for the library specialist job most commonly would prefer for their future employee to have a relevant degree such as Bachelor's and Collage Degree in Library, Education, Library Science, History, Computer, Management, Technical, Faculty, Communication, Computer Science
Skills for Library Specialist
Desired skills for library specialist include:
Microsoft Office / Excel
Email
Library copyright issues
Multimedia applications
Database applications and the ability to operate audiovisual equipment
Media resources and library management principles and practices
Word processing
Holdings
Library’s services
Website and online databases
Desired experience for library specialist includes:
Downloads cataloging records from OCLC Connexion to the integrated library system
Circulation functions, including patron load, overdues, course reserves, public area, training student assistants, stacks maintenance, inventory, collection shifts, shelving
Collect statistics for gate count, circulation, and reserves
Distribute library information via telephone, e-mail, brochures, and signage
Instruct patrons in use of photocopiers, microfilm readers, scanners, and printers
Maintain photocopier, microfilm reader, and printer supplies
Library Specialist Examples
1
Library Specialist Job Description
Job Description Example
Our growing company is looking to fill the role of library specialist. To join our growing team, please review the list of responsibilities and qualifications.
Responsibilities for library specialist
- Organize book sale inventory
- Other library-related duties assigned by Director of Library Services
- Supervises student workers at Fletcher Library during specific shift
- Sets workflow priorities, delegates work, assigns special projects being backup for various staff
- Serves on committee’s and assist with outreach events and displays
- Accesses books and other physical items from shelves up to 7 feet in height requiring climbing library ladders or stools
- Coordinating the Technology Lending program which includes planning, organizing, leading and setting priorities
- Hiring, training and reviewing student assistants as needed to provide services in the Technology Lending area
- Providing daily lead work direction and training to student workers in that area, which includes advising on resolving difficult issues at the service desk
- Following up on overdue equipment and handling lost and damaged equipment
Qualifications for library specialist
- Energetic, creative, proactive, motivated, flexible individual with ability to multi-task, good reference-interviewing, interpersonal, critical thinking, organizational, and excellent oral and written communication skills
- Must have customer-service focus
- Confidence and credibility in relationship-building with internal customers at all levels and external vendors
- Experience and ability to perform in-depth medical, drug, competitive, regulatory and business literature searching using Dialog, pharmaceutical pipeline databases (Pharmaprojects, IMS, Adis, ), and web-based resources preferred
- Experience working with computers (both hardware and software , printers/scanners and Microsoft Office products)
- Assisting patrons with basic questions about equipment and referring when necessary
2
Library Specialist Job Description
Job Description Example
Our innovative and growing company is searching for experienced candidates for the position of library specialist. Thank you in advance for taking a look at the list of responsibilities and qualifications. We look forward to reviewing your resume.
Responsibilities for library specialist
- Overseeing the inventory of the Technology Lending program, working with the Digital Services Division to assure all inventory is in working order and updated as needed
- Providing input, along with the Heads of Circulation and Digital Services Division, for the determination of loan rules and policies for the Technology Lending program
- Maintaining the Technology Lending records in the ILS along with the Catalog Department
- Collecting, compiling and reporting various Technology Lending statistics on a regular and continual basis
- Making recommendations to the Head of Circulation as to what to do when situations arise where there is no precedent or standard method of performing the work
- Servicing both the Circulation and Technology Lending Desks
- Collecting and recording payment of fines and fees
- Answering patron questions
- Perform routine circulation functions such as charging, discharging, managing holds, and accepting payment of library fines
- Refer fine appeals to supervisor
Qualifications for library specialist
- Release keys and combinations to assigned study spaces and lockers
- Instruct users in the use of library catalog and other basic informational resources
- Receive and prepare new acquisitions and items paged from off-auxiliary libraries
- Process new books prior to shelving and notify requesting patrons of availability
- Create, maintain, or delete records for Course Reserve collections
- Receive and process items from auxiliary libraries
3
Library Specialist Job Description
Job Description Example
Our company is growing rapidly and is looking for a library specialist. We appreciate you taking the time to review the list of qualifications and to apply for the position. If you don’t fill all of the qualifications, you may still be considered depending on your level of experience.
Responsibilities for library specialist
- Screen and evaluate circulated materials for a variety of treatment options
- Perform searches for missing items
- Opening and/or closing activities such as managing doors, lights, and computers
- May perform walk-throughs to monitor or clear the building of all patrons
- Investigate door alarms, report building or patron incidents to supervisors, Facilities and/or public safety as appropriate
- Working with customers post system installation and initial training by Field Applications Scientist to provide additional training on sample preparation workflow
- Interprets and enforces library and university policy and procedures
- Assist library users in the use of the library system including the library catalog and other resource databases
- Provide research support and advice to library users, referring to a subject librarian as needed
- Provide directional assistance for library and campus
Qualifications for library specialist
- Ability to push a cart weighing up to 650 lbs
- Experience with software programs
- Provide basic troubleshooting of computer and printing needs
- Maintain confidentiality of all library user records
- Interpret and enforce library and university policies and procedures
- Resolve conflicts and address emergencies, referring to higher level staff or campus police as indicated
4
Library Specialist Job Description
Job Description Example
Our company is looking to fill the role of library specialist. If you are looking for an exciting place to work, please take a look at the list of qualifications below.
Responsibilities for library specialist
- Works with staff and librarians to ensure all needed supplies are ordered
- Process some incoming library material and creates bibliographic records in the library’s online system
- Process and maintain records for some library material, such as items kept at the Information Desk for patron use
- In the absence of the regular staff member who opens the library, may be required to shift working hours to open the library
- When opening the library, ensures proper procedures are followed and is responsible for the building during opening shift
- Working with manager, librarians, and staff to plan and carry out collection projects
- Withdrawing titles, transferring titles, handling new titles
- Makes any needed record changes and updates
- Engage in professional development as appropriate
- Check overdue records, research patron accounts, collect payment and issue receipts for library charges, correct or revise bills as appropriate
Qualifications for library specialist
- Experience working independently ability to work effectively within a team environment
- Working knowledge of national standards pertaining to library operations, including a thorough knowledge of institutional standards pertaining to copyright and intellectual property protection and the ability to interpret and apply them, explain them to patrons, to ensure compliance
- Thorough knowledge of all aspects of lead work direction including assisting in employee selection, training employees in new work procedures, assigning work, organizing work flow and establishing priorities, reviewing work, providing input to performance evaluations and promoting teamwork to optimize effectiveness
- Proficiency in troubleshooting issues with computer hardware, software, and IT systems
- Knowledge of digital and analog video and audio formats, interconnects
- Ability to work under time constraints and to correctly prioritize competing demands
5
Library Specialist Job Description
Job Description Example
Our company is growing rapidly and is looking for a library specialist. Please review the list of responsibilities and qualifications. While this is our ideal list, we will consider candidates that do not necessarily have all of the qualifications, but have sufficient experience and talent.
Responsibilities for library specialist
- Use computer and the libraries online system
- Perform all duties associated with library charges for lost or overdue material
- Provide all basic check out & reserve functions
- Provide clerical and administrative associate support for the Head ofAccess Services
- Responsible for opening the library on Sundays and supervising staff and students in Circulation/Reserve
- Perform Interlibrary loan billing and invoicing functions, use databases and billing software for tracking accounts for monies received
- Uses good judgment and problem solving skills when independently interacting with university faculty, staff and students the general public
- Coordination of Article/Document Delivery from Shire outside vendors and agencies
- Shares oversight of the delivery of information resources from third party suppliers
- Complies with Shire’s copyright permissions, and policies for the storage and distribution of articles and documents in order to provide copyright guidance
Qualifications for library specialist
- Knowledge MS Active Director, JAMF Casper Suite, MS SCCM, AutoIT
- Demonstrated experience with product management, product marketing or marketing operations responsibilities
- Desire to learn and become skilled at reference searching and using reference management software
- Collaborative, flexible, confident and outgoing team player with excellent written and oral communication skills
- Experience planning projects, meeting deadlines and project objectives
- Experience with market research and/or customer advocacy