Human Resources Coordinator Job Description
Human resources coordinator
provides leadership, develops and implements HR initiatives: Associate relations, HR policies and procedures, wage and salary management, benefits, employment laws and regulations, staffing and retention, payroll law and processing, and training & development.
Human Resources Coordinator Duties & Responsibilities
To write an effective human resources coordinator job description, begin by listing detailed duties, responsibilities and expectations. We have included human resources coordinator job description templates that you can modify and use.
Sample responsibilities for this position include:
Provide a range of additional administrative HR support in the areas of Labor Relations, Training and Compensation
Prepare, maintain and conduct new hire orientations, including processing paperwork
Investigate and assist in the resolution of employee issues advising on policies and procedures
Research and prepare reports and presentations on a variety of employment matters including headcount, exit data, compliance individual reporting requests
Working with Google docs
Using Taleo
Assisting with the recruitment process
Debriefing candidates
Posting new jobs
Managing the candidate experience
Human Resources Coordinator Qualifications
Qualifications for a job description may include education, certification, and experience.
Licensing or Certifications for Human Resources Coordinator
List any licenses or certifications required by the position: PHR, SHRM, HR, SPHR, CP, TIPS, SCP, PCP, HRCI, CPHR
Education for Human Resources Coordinator
Typically a job would require a certain level of education.
Employers hiring for the human resources coordinator job most commonly would prefer for their future employee to have a relevant degree such as Bachelor's and Collage Degree in Human Resources, Business, Education, Business/Administration, Associates, Human Resources Management, Psychology, Hospitality, Communication, Management
Skills for Human Resources Coordinator
Desired skills for human resources coordinator include:
Payroll processing
Wage and hour
Labor relations
Regulations and guidelines pertaining to employment
Administrative practices and procedures laws
Excel
Word
Publisher and PowerPoint
Microsoft office suite
PowerPoint
Desired experience for human resources coordinator includes:
Experience and understanding of the music and entertainment business preferred
Ability to manage complex office administrative work requiring the use of independent judgment and initiative
Strong people skills, including the ability to work exceptionally well with executives, staff, external associates at all levels, and as part of a larger departmental team
Demonstrated problem solving experience in a process oriented role
Regularly applies critical thinking to understanding and resolving issues
Prepare and send out new employee onboarding materials, facilitate new hire orientations
Human Resources Coordinator Examples
1
Human Resources Coordinator Job Description
Job Description Example
Our growing company is looking to fill the role of human resources coordinator. To join our growing team, please review the list of responsibilities and qualifications.
Responsibilities for human resources coordinator
- Prepare and mail Adverse Action correspondence
- Serve as a point of contact for background check vendor
- Follow up with new hires on timely completion of paperwork for submission to HRIS, Payroll
- Follow up with new hires on any further documentation if required
- Compile and submit new employee files
- Identify and communicate any new hire background check issues to the Staffing managers/HRBP to ensure consistent application of hiring decisions
- May provide first level support to new hires on basic benefits, payroll, and policy process queries
- Potential to provide backup support to recruiters by updating the company's applicant tracking system with candidate status updates and communications
- Ensure I-9 Tracker automation process is completed accurately and in compliance with ICE standards
- Process Candidate Expenses in a timely manner
Qualifications for human resources coordinator
- Ability to understand and serve employee populations with a broad range of styles and business cultures
- Process eligible employee referrals, audit accuracy of referral amount and employee data to submit to Payroll for timely pay-outs
- Provide solutions to HRES tickets and provide first level support to employees' referral queries
- Utilize Taleo to support recruiting processes
- Support VP in all HR functions
- Handle and answer associate questions/complaints
2
Human Resources Coordinator Job Description
Job Description Example
Our company is growing rapidly and is looking to fill the role of human resources coordinator. Please review the list of responsibilities and qualifications. While this is our ideal list, we will consider candidates that do not necessarily have all of the qualifications, but have sufficient experience and talent.
Responsibilities for human resources coordinator
- Responsible for the integrity, security, and confidentiality of employee data including ensuring compliance of all documents and administering record retention and purging of personnel files
- Conduct background checks, prepare offer letters, send new hire packets & new starter emails, setting up folders, updating Oracle and organizational charts
- Ensure forms are in place for all new positions/hires, and stored in both electronic and paper employee folders
- Manage the end to end process for leavers from processing initial resignation letter to setting up and sending exit interview
- Maintain accurate and orderly personnel files ( I'9's, new starters/leavers, and all A-Z filing)
- Maintaining locking/unlocking of cabinets at the start and end of each day
- Provide technical and administrative support for employment processes that include background checks, I9s, drug screening, immigration, regulation updates, personnel files and creating or updating training and process documentation
- Responsible to provide backup support for personnel file room and maintain appropriate record retention for all other HR Compliance documents
- Ability to communicate and provide brief training for all Compliance processes for every HR office in every US location when needed
- Support execution of HR Compliance programs through coordination of logistics, communication and materials
Qualifications for human resources coordinator
- Strong business acumen and experience working with diverse clients
- 1+ year of previous Human Resources Administration experience
- Compile data and prepare reports and presentations for consideration by leadership
- University degree and advanced HR certification is desirable
- Document, track and report all Short Term and Long Term Disability cases with third party insurance carrier
- Responsible for accurate benefits enrollment processing ensuring all enrollments meet IRS regulations
3
Human Resources Coordinator Job Description
Job Description Example
Our company is growing rapidly and is looking to fill the role of human resources coordinator. We appreciate you taking the time to review the list of qualifications and to apply for the position. If you don’t fill all of the qualifications, you may still be considered depending on your level of experience.
Responsibilities for human resources coordinator
- Work with hiring managers, interviewers and candidates to schedule interviews, procure space, coordinate candidate travel, and collect interviewer feedback
- Work with Recruiters on large interview days and events as needed
- Assist with candidate expense reimbursement process
- Utilize effective communication and follow through while acting as a point of contact for candidates and hiring managers
- Interface with Payroll and other HR and non-HR functions to ensure transactions are processed accurately
- Ensure that all function's pay related outcomes are addressed
- Conduct/participate in routine data integrity audit processes
- Coordinate error resolution with appropriate parties
- Answer routine policy and process questions
- Act as the central point of contact for system support for managers and employees
Qualifications for human resources coordinator
- Focus on outstanding client service
- 3+ years of postgraduate experience in a coordinator or generalist capacity
- Comprehensive knowledge of ADP, payroll, and benefits functions
- Maintain all HR administrative functions
- Process I9/E
- Process employee status changes, term paperwork, and promotions
4
Human Resources Coordinator Job Description
Job Description Example
Our company is growing rapidly and is hiring for a human resources coordinator. We appreciate you taking the time to review the list of qualifications and to apply for the position. If you don’t fill all of the qualifications, you may still be considered depending on your level of experience.
Responsibilities for human resources coordinator
- Interpreting, assisting and advising employees and managers regarding cooperative agreement applications, leave management and benefit administration, and HR procedures and policies within the specified guidelines
- Establishing, organizing the maintenance of department records, ensuring complete accuracy and confidentiality
- Preparing, reviewing, interpreting, analyzing, tracking and approving a variety of data, information and reports, and making recommendations depending on findings
- Coordination and setting up of meetings
- On-boarding / off-boarding new hires
- Assisting department with relocation packages
- Assisting with creating offer letters
- Preparing training material for courses and meetings
- Manage the recruiting process by partnering with the HR business partner and the hiring manager to find quality new hires in a timely manner
- Provide HR support to the business, answering employee and manager questions about HR programs, policies, benefits and other People Ops-related items
Qualifications for human resources coordinator
- Assist with HR transactions including compensation changes, processing spot bonus awards and status change request forms, and handling employee transfers and exits
- Assist HRBP team with planning and roll-out of HR programs such as performance management, compensation planning, and other project-related work
- Conduct data analysis in partnership with the HRBP team related to many different activities
- Work with immigration attorneys on visa transfers for new hires and track employee visa status
- Coordinate and facilitate company training initiatives through third party vendors
- Direct the Summer Internship Program
5
Human Resources Coordinator Job Description
Job Description Example
Our company is looking to fill the role of human resources coordinator. To join our growing team, please review the list of responsibilities and qualifications.
Responsibilities for human resources coordinator
- Schedule internal meetings
- Coordinate all HR efforts
- Assist with benefits and compensation administration
- Input information into Workday system
- Act as backup to staff members when necessary
- Day-to-day coordination of secretarial absences and coverage requirements
- Coordination, administration, and organization of employee service programs
- Coordination and communication of all benefits-related information to employees and Partners
- Maintaining professionalism and strict confidentiality in all client and Firm matters
- Acting as liaison with advertising agencies to prepare necessary employment ads
Qualifications for human resources coordinator
- Prior work experience in Human Resources preferred
- Prior project or program coordination experience preferred
- Flexible to work minimal overtime
- Knowledge of ADP or Workday payroll systems or other Human Resources Information System strongly preferred
- 2+ years in Human Resources or Administrative role
- Coordinating and preparing ads posted on web-based sites related to staffing and recruiting