Assistant Human Resources Job Description
Assistant human resources
provides word-processing, spreadsheet, and presentation software services including preparing correspondence from hand or typewritten notes, editing/formatting documents.
Assistant Human Resources Duties & Responsibilities
To write an effective assistant human resources job description, begin by listing detailed duties, responsibilities and expectations. We have included assistant human resources job description templates that you can modify and use.
Sample responsibilities for this position include:
Collect new hire forms across offices within three days of start date
Act as a point of contact for new hire in the New York office
Photocopy and mail materials as needed
Prepare and help maintain virtual folders
Maintain list of recruiting sources, IDs and passwords
Prepare new hire memos, process new hires in Workday HRIS, schedule new hire orientations, and prepare and send out new hire packages
Arrange meetings, appointments, conference calls, and coordinate travel arrangements for recruiting team members
Create, proofread, edit, and format internal notifications and triggers and maintain internal team calendar
Maintain Alumni Program and mailbox
Review comments on Alumni Facebook page
Assistant Human Resources Qualifications
Qualifications for a job description may include education, certification, and experience.
Licensing or Certifications for Assistant Human Resources
List any licenses or certifications required by the position: HR, PHR, SHRM, LQ, SPHR, EPIC, ADA, CP, MA
Education for Assistant Human Resources
Typically a job would require a certain level of education.
Employers hiring for the assistant human resources job most commonly would prefer for their future employee to have a relevant degree such as Bachelor's and Associate Degree in Human Resources, Education, Business, Associates, Business/Administration, Administration, Communication, Management, Department of Education, Human Resources Management
Skills for Assistant Human Resources
Desired skills for assistant human resources include:
Hospitality
PowerPoint
Excel
Word
Word processing
Benefits and compensation administration
Federal and state employment laws
Spreadsheet
Outlook
Electronic mail software
Desired experience for assistant human resources includes:
Must be well organized, detail-oriented, and able to work independently
Interest in museums, art, and cultural institutions
BA/BS or attending college or graduate school in human resources management or related field
Verify member sign-ups
Provide telephone coverage and administrative support for director
Manage Learning-To-Work (LTW) paperwork and maintain LTW log
Assistant Human Resources Examples
1
Assistant Human Resources Job Description
Job Description Example
Our innovative and growing company is looking for an assistant human resources. If you are looking for an exciting place to work, please take a look at the list of qualifications below.
Responsibilities for assistant human resources
- Create and deliver intuitive training materials and resources so old and new employees alike can understand our culture and practices in a fun and exciting way
- Develop and implement air-tight systems to house our employee data and drive key metrics
- Own and drive key people programs across the organization like performance management to support and enhance employee engagement and career development
- Onboard new employees to ensure they experience a world-class cultural integration and understand our values and mission
- Contribute to major team initiatives that impact the growth of the company
- Answer phones, take messages, and direct calls, if needed
- Perform all assigned data entry and filing
- Assemble benefit packets
- Coordinate information to the unemployment provider/vendor
- Process approved vendor invoices to Accounts Payable
Qualifications for assistant human resources
- Solid organizational and administrative experience
- Deep knowledge with the nuts and bolts of Benefits, Payroll, Compensation, Immigration and Legal Compliance
- Process and complete various projects such as birth and death announcements, Blue Chip awards, 1-year employment anniversary gifts, buss passes, discount tickets, bulletin board postings, , as assigned
- Assist with event set up/clean up
- Set up meetings, appointments, conferences, as required
- Coordinate Leave of Absence between the employee and insurance provider which will include maintaining a calendar for individuals, preparing paperwork, and coordinating actions at each event change
2
Assistant Human Resources Job Description
Job Description Example
Our innovative and growing company is looking to fill the role of assistant human resources. Please review the list of responsibilities and qualifications. While this is our ideal list, we will consider candidates that do not necessarily have all of the qualifications, but have sufficient experience and talent.
Responsibilities for assistant human resources
- Prepares and maintains employee files, assuring timeliness, accuracy, completeness, compliance and confidentiality
- Prepare and maintain HR department key metrics
- Research and analyze data for special projects and policy development
- Manages all HR filing
- Maintain weekly/monthly HRIS reports and distribute accordingly
- Assists in development and implementation of personnel policies and procedures
- Maintains Kronos and Magnal Time Records and transmits to Payroll for Neckwear and Speedo, DC
- Work closely with Corporate Payroll to ensure that accurate and timely pay is being issued when processing new hires, transfers, salary increases or terminations
- Process all HRIS related changes in a timely manner
- Coordinates and manages Safety Meetings for Warehouse/Manufacturing and Office associates
Qualifications for assistant human resources
- Previous Human Resources or Management experience
- Manage the Safety Program for Neckwear LA including but not limited to coordination of training, development and implementation of safety policies and procedures, providing communication
- Responsible for maintaining personnel files for all associates, active and terminated
- Greet applicants and colleagues coming to HR
- Support the Employment and Employee Relations team with many day-to day activities including coordinating internal job postings, overseeing New Colleague Orientation, and special projects
- Assist in special events such as Wear Red Day, Take Our Sons and Daughters to Work Day and our summer internship program
3
Assistant Human Resources Job Description
Job Description Example
Our innovative and growing company is looking for an assistant human resources. Thank you in advance for taking a look at the list of responsibilities and qualifications. We look forward to reviewing your resume.
Responsibilities for assistant human resources
- On-boarding new candidates
- All general administrative tasks as needed
- Sending internal notifications of new hires, transfers, and terminations to appropriate internal groups
- Acting as a liaison with IT/Corp Services for new hires and transfers locally and internationally
- Ensuring the current I9 verification system is current and follows up with employees and designated HR Staff ensuring work authorizations are current and updated in electronic system
- Creation and timely communication of PAN forms and proactive coordination with HRIS and payroll
- Reviewing business card requests
- Maintaining current and accurate employee eFiles in PeopleDoc
- Preparing materials/binders for new hire orientation
- Providing administrative support to the HR team as needed
Qualifications for assistant human resources
- 1+ year of recent Human Resources experience
- Working knowledge of LawCruit or IGrasp
- 1+ year of Human Resources Administrative experience
- Bachelor’s degree with minimum one year of professional-level Human Resources experience required
- Must be well organized with superior attention to detail
- Must be able to manage multiple priorities and deadlines
4
Assistant Human Resources Job Description
Job Description Example
Our innovative and growing company is hiring for an assistant human resources. Thank you in advance for taking a look at the list of responsibilities and qualifications. We look forward to reviewing your resume.
Responsibilities for assistant human resources
- Answer phones and direct calls to appropriate source
- Prepare daily reports for GM/AGM
- Support HR organization
- Run new hire background checks and drug screens
- Create new hire and replacement ID badges for employees
- Create new hire packets and welcome kits
- Organize and stock HR storage closet and supplies
- Administer pre-employment exams where applicable
- Post job openings
- Reserve conference rooms and order lunches for meetings
Qualifications for assistant human resources
- 6+ months of Human Resources experience
- Previous experience with Benefits Administration, Project Management, and On/Off-boarding
- Draft and send company communications
- Order office supplies and company goods
- Maintain confidentiality in all aspects of Human Resources, customer and company information
- Perform general clerical duties including but not limited to, copying, faxing, mailing and filing
5
Assistant Human Resources Job Description
Job Description Example
Our company is growing rapidly and is searching for experienced candidates for the position of assistant human resources. Please review the list of responsibilities and qualifications. While this is our ideal list, we will consider candidates that do not necessarily have all of the qualifications, but have sufficient experience and talent.
Responsibilities for assistant human resources
- Provides advocacy for every member of the organization
- Supports the creation of a best-in-class, performance-driven culture
- Advertises current retail and corporate job postings using the Applicant Tracking System and external career sites
- Supports the new hire onboarding process
- Assists with all necessary requisition forms
- Manages hire paperwork and supports onboarding for new employees
- Administers employment verifications for all new hires
- Accurately files, updates, and audits I9 forms and documents for all employees
- Maintains all employee files and ensures all Human Resources documents are filed daily
- Performs any other administrative duties delegated by the Human Resources team
Qualifications for assistant human resources
- Clear and precise verbal and written communication skills
- Self-starter, resourceful and ability to multi task in a fast paced environment
- Ability to work in a very faced-paced, constantly changing environment with employees and applicants
- Proficient in Microsoft products, other related HR information systems
- Preferred 2 to 3 years prior experience in a HR environment
- High proficiency of MS Office required