Research Administrator Resume Samples

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B Lowe

Briana

Lowe

33593 Shayne Springs

Phoenix

+1 (555) 899 1449

33593 Shayne Springs

Phoenix

Phone

p +1 (555) 899 1449

Experience Experience

New York, NY

Assistant Research Administrator

New York, NY

Runte, King and Ernser

New York, NY

Assistant Research Administrator

Organization, time management, detail oriented
Typically assists with research projects such as
Facilitates communication of lab members and centers activity to external parties via web page maintenance and email distribution
Single Principal Investigator (PI) basic proposals, grants and/or contracts
Components of multi-PI or multi-unit proposals, grants and/or contracts
NIH RO1-approximately $250K/yr. over 5 yrs
Arranging and coordinating seminars, meetings and symposia for Molecular Biophysics Training Grant. This includes registration, travel arrangements, creating itineraries, processing of expense reports, and other related responsibilities

San Francisco, CA

Research Administrator

San Francisco, CA

Bradtke-Langosh

San Francisco, CA

Research Administrator

Provides grant and budget development assistance, including preliminary project review and budget development and justification
Provides grant and budget development assistance, including project review, budget development and justification
Provides training, education and professional development to faculty and staff in the area of grants management and departmental research administration
Assist Assistant Director with the management of clinical trials budgetary and financial matters
Analyze the flow of administrative and other assigned non-clinical work for the department and provide insight into efficiency improvements
Collaborate with others in order to make recommendations for developments of established processes and procedures
Assist with all post award management by monitoring all grant funds are used in the proper category

present

New York, NY

Senior Research Administrator

New York, NY

White-Williamson

present

New York, NY

Senior Research Administrator

present

Assure effective recruitment by CRCs working in concert with PIs tomeet budgeted trial projections
Manages pre-award administration of grants and &/or contracts
Facilitates unique proposals and research partnerships with external partners, including National Labs, industry, and international
Maintaining the pre-award database for each proposal and submission and attend Office of Sponsored Programs (OSP) pre-award meetings as requested
Research portfolio for a more complex small to mid-sized unit
Administrator will meet regularly with and directly report to the director of the CTTM to discuss and facilitate revision of SOPs, financial planning, coordination of the strategic vision of the CTTM and the MGTI and effectively operationalize the strategic plan for further center development
Recruit for, onboard, orient and oversee a team of clinical research coordinators, who will directlyreport to this person

Education Education

Bachelor’s Degree in Business

Columbia University

Bachelor’s Degree in Business

Skills Skills

Act as liaison to assist collaborating institutions when preparing proposals with subcontracts; similarly, help establish subcontracts and monitor spending accordingly
Stay informed regarding agency guidelines. Communicate information to faculty and other research-related staff to ensure that guidelines set forth by agencies are followed
Assist SPA and DCG with the preparation of financial and/or progress reports requested by agencies for award continuation and/or to submit final reports on time
Use existing systems, develop methods and/or download data to track Institute grants activity, preparing reports on pending vs awarded projects, direct vs indirect costs, etc
Ability to work cooperatively with others in a team setting and demonstrates professional, ethical, respectful, and courteous behavior when interacting with others. Capable of interacting pleasantly and positively with other to meet customer expectations, and provide follow up with customers
Ability to effectively communicate both verbal and written thoughts, ideas, and facts. Writes and presents information in a clear and concise way. Interprets and understands written information and is able to listen attentively to verbal and non-verbal cues that lead to a deeper understanding. Ability to effectively communicate with faculty and staff
Ability to maintain high standards with the work being performed and maintain awareness with trends and influences. Assumes personal responsibility for all outcomes; makes effective and timely decisions; and learns how to effectively use technology. Maintains productivity and uses knowledge strategies to increase knowledge base. Ability to handle multiple priorities and assignments
Demonstrated ability to effectively lead and manage staff. Instructional, training, and teambuilding skills to strengthen and cultivate relationships. Consultation and change management skills
Proficiency in pre- and post-award research administrational knowledge of governmental regulations (e.g., FAR, A-21, A-110, A-133, CAS)
Ability to continuously seek quality service and process improvements in order to support a mission and strategic vision. Strategic and analytical thinking skills with an ability to solve problems and make decisions. Ability to prioritize ongoing and new projects, as well as conduct research and gather information. Grant writing skills

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Research Administrator, Mastering Resume Examples & Samples

Conduct asset research for content servicing areas for all sales division requests. Determine and verify asset availability and location
Review and clean up inventory asset records in GATOR as needed to ensure accurate
Correspond to servicing areas with research results/advise potential quality issues, supply options
Complete ASNC foreign audio research as needed
Coordinate DCP and element shipments and PO creation as needed for special projects

Research Administrator Resume Examples & Samples

Assists faculty in entering proposal information in Fastlane or
Processes budget re-allocation in research grants and makes budget projections at the request of faculty and in agreement with agency regulations and USC policies
Audits expenses and encumbrances posted in university accounting system by maintaining a shadow report of transactions
Reconciles expenses recorded on shadow report against university financial statements (ASRs)
Takes corrective actions in case of discrepancies noted during reconciliation process
Follows up on purchases (billing and posting); payroll (set up and cost transfers); incremental funding; and other matters related to allocation & expenditures

Senior Research Administrator Resume Examples & Samples

40% Follows standard operating procedures established for pre-award tasks. Manages pre-award administration of granting mechanisms, including: reviewing solicitations and proactively addressing any issues/questions, reviewing completed applications, including proposed budgets, for accuracy and compliance with University and sponsor requirements. Review information related to cost-sharing commitments, sub award documentation and, to the extent required at the time of proposal submission, compliance information. Obtains authorized signatures and submits proposals electronically, or otherwise, according to sponsor requirements. Creatively and proactively evaluates and resolves problems
30% Review, negotiate and accept awards. Reviews terms/conditions to ensure that award provisions are compatible with University policy, consistent with government-wide regulations for universities and correspond to proposed budgets, statements of work and deliverables and are contextually appropriate for the research involved
30% Provide advice and guidance to faculty and departmental research administrators as needed during the proposal development process, particularly with regard to complex programs. Participate in the programmatic monitoring of awards, working closely with the sponsor, PI, department, Post Award Financial Operations and other research-related university offices throughout the life of a sponsored project. Ensure that the PI and other university offices submit the various reports specified in the award. Meet periodically with research faculty and administrators. Assist in development, implementation and communication of policies and practices. Actively participates in team meetings, system implementation efforts and on-going process improvement
BA/BS and 3-5 years of progressively responsible experience within the field of research administration/sponsored programs administration
Experience with and knowledge of major federal/non-federal sponsors; federal circulars and typical administrative terms and conditions
Experience with electronic grants administration systems such as grants.gov, eRA commons, Fastlane and similar systems
Must be self-directed, possess good judgement and problem solving skills and be comfortable in a fast paced, deadline driven environment
Demonstrated customer service and continuous improvement experience
Adaptability, comfort and utilization of information systems. Strong Microsoft Office skills
Advanced degree in business/public administration, finance or law
Contracting experience in the sponsored projects arena
Experience with “Lean process” principles

Research Administrator Resume Examples & Samples

Reviews and oversees requests for Awards/Requests for Proposals (RFA/RFP) for business, administration and budget terms and interprets them for impact on technical, financial and personnel needs to perform the work
Prepares budgets to meet all RFA and project needs and guidelines; ensures compliance of budget with University policies and procedures and sponsor regulations; reviews budget with faculty Principal Investigators (PIs) and refine as necessary; ensures application of allowable indirect costs and fringe benefit rates; collaborates with the PIs to review technical proposals and ensure integration of the budget section with the technical proposal; and serves as a liaison between the department and the Office of the Vice-President for Research (OVPR)
Monitors proposal status with the PI and gathers Just-in-Time information for submission, if requested. Upon receipt of new grants, coordinates award set-up with the Department Manager, Grant Financial Administrator and OVPR (establishments, contracts, sub-awards, etc.). Works with Faculty PIs and OVPR regarding annual renewals of awards (progress reports, e-snap, no cost extensions, etc.) and insures all reports and certificates are processed for grant close-outs
Maintains familiarity with University policies and procedures and federal grant and contract regulations; establishes and maintains grant proposal files and updates appropriate databases; prepares an updates annual and other periodical reports as requested
Enhances professional knowledge and skills by attending seminars/workshops and reviewing published literature
Performs other work related to pre-award and post-award activities as needed
Five years of administrative and financial experience in higher education research administration, research supported programs or related function, preferably in a medical school or other bio-medical environment
Proficiency with Excel and Word and familiar with Access databases. Ability to learn new computer applications quickly
Strong communication and excellent organizational, customer service and interpersonal skills are essential
Ability to work independently, learn actively, and function at a fast pace is key to success in this position

Research Administrator Resume Examples & Samples

2 years of research administration + 1 year of financial or administrative support experience in a research environment (total of 3 years)
Knowledge of Northwestern's enterprise systems including NU Financials, InfoEd, ERS, and Cognos
Provide informal leadership by cooperatively anticipating, coordinating, strategizing with BSA Research Administration Team

Associate Research Administrator Resume Examples & Samples

Provides administrative assistance and routine problem solving to OSR-Ev subcontracting process including development and review of subcontract transactions; communication with internal and external parties regarding routine subcontracting matters; completes data entry and ensures data integrity associated with subcontract transactions; develops and maintains standard operating procedures relating to subcontracting; and compiles necessary documentation in support of institutional review and signature
1-2 years’ experience in the administration of sponsored research at an educational institution, in the federal government or at some other entity engaged in sponsored research or the equivalent
Demonstrated entry level of knowledge of
Well-developed organizational and time management skills with the ability to prioritize and handle multiple tasks

Research Administrator Resume Examples & Samples

3 years research administration or other relevant experience required
Two to four years of proposal/award management experience in a university environment
Knowledge of NU's financial systems and accounting procedures

Research Administrator Resume Examples & Samples

Initiate, complete, and submit contract and grant proposals on behalf of PIs to the university’s Office of Sponsored Research (OSR)
Ensure that each award in the RFA’s portfolio adheres to regulations set forth by the sponsor and the university
Monitor and report on the fiscal status of each award to both PIs and sponsors
Other duties may also be assigned
Proficiency in pre- and post-award research administrational knowledge of governmental regulations (e.g., FAR, A-21, A-110, A-133, CAS)
Familiar with administering awards (pre and post) for a large number of diverse external funding sources
Mission-driven and able to understand the importance of research to PIs, departments, and the School
Knowledge of fund accounting and accounting principles
Excellent analytical skills, including proficiency in producing spreadsheet (Microsoft Excel)
Excellent command of written and spoken English; excellent communication skills
Strong interpersonal skills including tact, diplomacy, and flexibility
Demonstrated commitment to regularly update and maintain technology skills
We are unable to provide Sponsorship for this position

Research Administrator Resume Examples & Samples

Ability to lead activities on structured team development projects
Ability to select, adapt, and effectively use a variety of programming methods
We are unable to provide Sponsorship for this opening

Research Administrator Resume Examples & Samples

Ability to learn and stay updated about university and government policies (FAR, Cost Accounting Standards, Office of Management and Budget circulars, sponsored guidelines, etc.) to properly administer sponsored projects
Demonstrated understanding of terminology, such as compliance, title, sub-contractor, consultant, audit, and accounting review
Willingness and ability to understand and interpret university policies and procedures
Strong accounting skills; knowledge of basic accounting principles
Ability to complete Cardinal Curriculum I and II while in position
Ability to work well independently, but also to seek assistance when needed

Research Administrator Resume Examples & Samples

Experience in an academic setting
Stanford experience a plus
Bachelor's degree and one year of job related experience, or combination of education and experience

Research Administrator Resume Examples & Samples

Participate with principal investigator in the preparation of the administrative components of proposals within parameters of sponsored and non-sponsored research guidelines. Oversee and communicate submission process, both paper and electronic; review documents for completeness and compliance
Develop, prepare, and finalize project budgets, and provide budget justification
Serve as liaison and active partner between principal investigators, Office of Sponsored Research, research groups, and other departments; respond to sponsor inquiries
Collaborate with Office of Sponsored Research to ensure awards are set up properly and cost-sharing requirements are fulfilled; initiate cost transfers
Review and approve expenditures, advise on post award spending and commitment activity, and oversee compliance related to fund and revenue
Develop and communicate reports supporting project status; create effective forecasting and decision aides
Participate in contract closeout process; submit final reports and certificates. Compile information and documents needed for audit inquiries
Understand, apply, and advise on university and government policies for projects
Serve as a resource on subject area and overall technical resource to principal investigator and other university staff
Participate in and contribute to process improvements. Lead other staff in group projects
May participate as a mentor and provide cross-training as needed

Research Administrator Resume Examples & Samples

Experience in grant and contract financial management in a research environment
Working knowledge of OMB Circulars A-21, A-110 and A-133
Working knowledge of Stanford financial systems including Oracle systems

Research Administrator Resume Examples & Samples

Administratively assist and manage processes in a research environment
Compile, analyze and present data for research investigators
Experience with designing, facilitating, and conducting tasker responses
Experience with gathering and analyzing quantitative and qualitative data and
Bachelors degree with 2 years working in an administrative capacity. Degree in the life sciences is preferred
Experience working in a military environment or with Navy is desired
Possess highly effective organizational and analytical skills
Ability to work independently, proactively and in a team environment
Proficient with Windows based computer systems, administrative databases and Microsoft Office

Research Administrator Resume Examples & Samples

Assists in the development, justification and monitoring of budgets for TPMG, KFH and outside funded projects. Acts as liaison to administrative offices of federal, state and private funding agencies for development of subcontract arrangements and submission of contract deliverables. Develops grant and application for research funding. Edits, negotiates, and prepares legal agreements between Kaiser Permanente and various universities, pharmaceutical companies, and foundations; ensures that budgets are appropriate
Provides consultation to physicians at Northern California Region medical facilities regarding research proposal development, submission and execution. Reviews, coordinates, and submits all externally-funded research proposals from all regions to the appropriate funding agencies.Develops PM&R budgets and justifications; monitors project progress. Participates in business operations and interest of the staff; acts as liaison to regional and TPMG administration for DOR interests. Ensures adherence to governmental regulations governing the administration of grants and contracts
Minimum five (5) years of experience in research and/or grants administration

Research Administrator Resume Examples & Samples

Work proactively, independently and as part of a team, in a time sensitive, high-volume work environment while managing multiple faculty account portfolio's and competing proposal submission deadlines simultaneously
Provide the highest level of customer service
Establish effective working relationships with a variety of people (faculty, collaborators, college-level pre-award team, other departments, central offices, sponsoring agencies); interact with the highest level of professionalism, always serving as a representative of the department and a steward of department and university funds
Maintain excellence in attention to detail, commitment to personal and professional integrity and quality control
Maintain the necessary levels of technical acumen needed to do the job as well as a willingness to learn new systems and applications to do the job even better; be creative and innovative in problem solving
Be proactive in identifying potential issues and developing and presenting possible solutions
Ensure accountability and flexibility with changing deadlines and demands in order to get the job done; prioritize workload effectively, foresee problem areas, and seek immediate action/direction from manager when needed
Maintain the highest level of excellence, professionalism and clarity in both written and verbal skills
Intermediate Excel skills including use of Pivot Tables
1-3 years experience in sponsored research administration

Research Administrator Resume Examples & Samples

Coordinates and develops budget and administrative sections of grant applications including budgets, budget justification, form pages, proposal routing in UAR, indirect cost waivers, and letters of support, consistent with agency and institutional guidelines
Prepares proposals in the UAccess Research system to ensure quality and timely completion and submission of external research proposals
Prepares and sends financial reports to investigators/directors; including projections and analysis of financial information; includes working directly with PI’s regularly to ensure expenditures are within budget limits and appropriate
Approves and reconciles transactions from UAccess Analytics reports to data in departmental records on a regular basis
Coordinates and facilitates the submission of technical and final progress reports, award negotiation and budget revisions, account set-up and pre-award costs, financial reports, “just-in-time” documents, effort reporting, cost sharing, matching and other duties related to terms and conditions of the award
Coordinates the establishment of new subcontracts, invoicing, and modifications to existing subcontracts in conjunction with the relevant sponsored offices
Serves as a resource to ensure compliance with the restrictions and specifications of the sponsor and university in proposals and awards
Provides training, education and professional development to faculty and staff in the area of grants management and departmental research administration
Excellent written and verbal communication skills and significant attention to detail
Strong sense of customer service
Ability to work effectively in a team environment and to resolve issues with a positive outcome
Self-motivated, takes initiative and strong ability to multi-task multiple projects
Demonstrated ability to work in a fast paced environment with changing demands
Experience with UA systems, specifically UAccess Research, Financials, Employee, and Analytics

Research Administrator Resume Examples & Samples

Assist faculty in preparing grant proposals; determines funding agency regulations and requirements; identifies errors and omissions and works with faculty to resolve in a timely manner
Assists faculty in preparing grant budgets for projects with a total of > $250,000 direct costs (all years), and ensure compliance with TTUHSC policies and funding agency requirements
Set up new funds
Process budget revisions as needed for grant funds in the portfolio
Works directly with individual department accountants for institutionally approved cost share account set up and transfers

Senior Sponsored Research Administrator Resume Examples & Samples

3+ of experience with pre/post award experience; a combination of education and experience may be considered
Bachelor’s degree and/or Certified Research Administrator (CRA) preferred
Experience with Harvard/ SPH policies and systems (GMAS/Wasabi) preferred
Sponsored Research and/or financial experience preferred
Excellent organizational skills required
Advanced Excel experience required
Outstanding attention to detail required
Advanced working knowledge of research compliance issues & of key federal grant regulations (OMB Circulars A-21, A-110, A-133) and other compliance issues and Harvard / SPH policies/regulations preferred
Understanding of human subject regulations, animal regulations and other research compliance areas preferred

Research Administrator Resume Examples & Samples

Successful completion of a full 4-year course of study in an accredited college or university leading to a bachelor's or higher degree; OR 2 years financial or administrative support experience. ORappropriate combination of education and experience
2 years research administration + 1 year financial or administrative support experience in a research environment (total of 3 years)
Experience in working with clinical trials, particularly industry clinical trial finance

DSP Research Administrator Resume Examples & Samples

Ability to build extensive successful relationships with faculty, staff, students, and
Ability to identify issues and roadblocks, and take self-initiated corrective action when necessary
Proficiency in Microsoft Office, Word, Excel, PowerPoint, and a web browser
Comfortable learning and using other computer programs such as Adobe Pro X
Utilize the Internet to conduct research and find information
Be self-directed, pro-active, and productively manage a high degree of independence
Adaptable and flexible to take on new tasks and foster teamwork among research groups, Principal Investigators at Rice University and other subcontractor universities and industries
Ability to work well with diverse personalities, offering direction and assistance to accomplish determined goals within a specific time frame and with in university rules and regulations
Experience an integrated financial system (e.g. Banner, PeopleSoft, SAP)
EndNote or similar bibliographic tool; ability to manipulate movie and figure files
Tex and LaTex helpful, along with scientific typing and editing skills. Familiarity with Rice internal administrative systems
Experience using Excel to generate financial reports; use of pivot tables and graphs
Ability to update and maintain a webpage

Senior Finance & Research Administrator Resume Examples & Samples

MA/MS in Finance, Business or a related field of study
Experience managing sponsored projects
Experience with Oracle and other Stanford Financial reporting, purchasing and reimbursement systems
Experience working for a University or academic environment preferred
Working knowledge of Stanford University human resources policies and systems preferred
Understanding of Stanford Medicine’s departments and programs desired
Bachelor's degree and five years of job related experience, or combination of education and experience
Knowledge and ability to understand, interpret, and communicate university policies and procedures
Extreme attention to detail

Specialist Research Administrator Resume Examples & Samples

Substantial experience of working within a similar role
Ability to communicate specialist and complex information effectively and professionally to a range of customers with varying levels of understanding (including confidence in telephone and face-to-face discussions with senior individuals such as headteachers)
Proven record of effective organisation and administration in an academic office or similar environment
Excellent IT and Microsoft Office skills (including Word, Email, Access, Excel and internet)
Experience of budget monitoring and good financial practice
Knowledge of key public health issues in schools and extensive experience of working within a research setting and/or a school setting
Evidence of ability to work unsupervised, under pressure, to deadlines, with good time management skills, planning and priority setting
Ability to work flexibly within complex teams, and to deliver in a project-based environment
Evidence of ability to solve problems using initiative and creativity; identify and propose practical solutions and to resolve problems where there are a range of potential options available
Evidence of ability to establish good working relationships with a wide range of internal and external colleagues, exploring customers’ needs and adapting the service accordingly to ensure a quality service is delivered
Educated to degree level or equivalent work related experience
Experience of using the REDcap database software system or willingness to undergo training in its use
Experience of maintaining web pages and managing social media accounts
Experience of data entry and managing databases
Degree of flexibility regarding working hours to accommodate early starts for data collection and contacting schools

Senior Sponsored Research Administrator Resume Examples & Samples

Pre-award responsibilities include providing direct support to faculty and administrators with proposal preparation, developing budgets, budget justifications, supporting documentation, and required institutional information. Shepherds supported proposals through the FAS RAS and OSP proposal review and submission process. Ensures compliance with federal regulations and University, FAS and sponsor policies
Post-award responsibilities include monthly budget and expenditure reconciliation, financial projections, interpreting financial policies and applying best practices in order to effectively communicate financial reporting to PI, sponsors, and related University offices. Process budget revisions, no-cost extensions, and amendments
Reviews and approves financial transactions, such as reimbursements for travel and corporate card payments, and PCards. Processes invoice payments in HCOM
Assists PI with programmatic reporting requirements of the various funding organizations, including progress reports
Facilitates the effort certification process and advises the PI on related policies
Responsible for sub recipient monitoring on sub-awards/contracts
Provides guidance to PIs and HBS administrators on finance and sponsored research matters including systems, policies, and procedures
3-5 years of experience in sponsored pre- and post-award management
Working knowledge of OMB circulars and other federal sponsored research regulations (uniform guidance)
Strong skills in Excel and ability to learn new software and systems (including web-based tools)
Ability to work independently and as a team player with a diverse constituency; Ability to handle confidential information with discretion
Ability to adjust schedule as overtime may be required during peak periods
Experience in an academic or related setting (such as hospital or non-profit) preferred; financial management experience with non-sponsored funds preferred

Research Administrator Resume Examples & Samples

Facilitate research activities with the goal of enhancing and improving NHRC’s various portfolios of research
Design, facilitate, and conduct tasker responses
Gather and analyze quantitative and qualitative data and develop administrative reports and recommendations
Develop outreach products, and design and maintain tailored communication products and deliverables
Manage schedules, arrange meetings, maintain files, track deliverables, and support program management efforts
Support research investigators with execution in accordance with project plans
Monitor research projects with regards to performance and advise regarding issue
Provide all job-related progress reports/technical reports as requested
Performs light duties and other related duties as required and assigned
Bachelor’s degree in health promotion, public health, psychology, community health nursing or a health related profession
2+ years’ experience

Senior Research Administrator Resume Examples & Samples

Assure effective recruitment by CRCs working in concert with PIs tomeet budgeted trial projections
Recruit for, onboard, orient and oversee a team of clinical research coordinators, who will directlyreport to this person
Responsible for maintaining a system of call coverage to provide 24/7 CRC staffing consistent with the needs of the various clinical trials and clinically relevant research needs of the Medstar Georgetown Transplant Institute, the entity recruiting patients for human studies. Compliance with and communication with all IRB, FDA, NIH and other relevant regulatory bodies will fall under the responsibility of the administrator. The successful management of this team requires the administrator to development and fosters a positive working environment and relationship between CRCs, PIs and administration

Research Administrator Resume Examples & Samples

Gather real estate trends and information for business development opportunities, client support, and internal analysis
Compile research in the form of narratives, graphics, data summaries, etc. for internal (Brokers, Property Managers, Marketing) and external (Clients, Press) clients
Generate and maintain statistical reports and respond to requests for data and information
Assist with the development and maintain a proprietary commercial real estate database ensuring consistently accurate and current data
Provide support to Research Analyst in order to produce standardized market reports and customized client research
Create spreadsheets to be analyzed by Research Analyst
Assist Research Analysts with overall compilation of market statistics for quarterly market and statistical reports
Assist Research Analyst in reporting statistics for local, regional, and national publications

Financial Research Administrator Resume Examples & Samples

Experience with University of Colorado systems including PeopleSoft and Cognos reports
Experience with pre- and post-award administration of sponsored projects
Current knowledge of sponsored project management and compliance requirements in a University setting

Research Administrator Resume Examples & Samples

Experience as a Financial Analyst or Grants Manager in a research environment is strongly preferred
Working knowledge of OMB Circulars A-21, A-110 and A-133 is desirable
Working knowledge of Stanford financial systems is preferred

Research Administrator Resume Examples & Samples

Managing people
Previous working experience in an academic medical center
Previous working experience with NIH sponsored project submissions; and
Previous working experience with multi-center grants

Assistant Research Administrator Resume Examples & Samples

Please provide a cover letter for full consideration
Computer literacy, including proficiency in MS Word, Excel, and scheduling software
Experience with internet searches

Research Administrator Resume Examples & Samples

Assist Chief Analyst with the review and preparation of Material Transfer Agreements, Nondisclosure Agreements and Clinical Trial Agreements
Assist with the preparation of sub awards
Assist with the close out of sponsored projects and clinical trial agreements
Enter, update, monitor and maintain sponsored program information in OSP filing systems
Assist with tracking progress report due dates, sponsored project report submission and sponsored project closeouts
Prepare and upload electronic files in a consistent, cohesive and organized manner
Assist with verification of all required institutional, federal and state approvals
Bachelor's degree and one (1) year of experience
Ability to read, hear and comprehend technical and regulatory information and to convey key information to others
Knowledge of Excel
Some experience related to grants and contracts administration
Some experience with electronic filing systems

Associate Research Administrator Resume Examples & Samples

Interest in the business of higher education and research
Ability to work under pressure and prioritize
Ability to interact professionally with faculty, staff, and graduate students
Experience with internet searches and database applications
Understanding of OMB Circulars A-21, A-110, A-133, Research Terms & Conditions (FDP) and agency-specific terms and conditions, including the PHS Grants Policy Statement and the NSF Grant Policy Manual
Knowledge of other electronic federal proposal/award management systems, including www.grants.gov
Extensive Excel experience; experience with NU Systems

Research Administrator Resume Examples & Samples

Familiarity with engineering and technology with a specific focus on offshore oil & gas
Experience with academic research programs preferred
Ability to clearly communicate both written and verbally
Experience with business administration including managing grant awards

Finance & Research Administrator Resume Examples & Samples

Substantial experience of working in an financial and/or administrative role
Experience of using financial software, such as Oracle
Experience of administering and managing small projects and budgets
Evidence of ability to analyse processes and procedures, and advise on improvements
Experience with UK Research Council grant applications

Research Administrator Resume Examples & Samples

Prior Stanford experience preferred
Bachelor's degree and three years of job related experience, or combination of education and experience
Excellent analytical skills; demonstrated proficiency in Microsoft Excel and web-based tools
Knowledge of procurement needs, including sole-sourcing, cost analyses, vendor requirements, and reporting

Research Administrator Resume Examples & Samples

Excellent oral, written, and communication skills, including ability to prepare materials for and clearly and effective communicate information to internal audiences and client groups
Excellent analytical skills; demonstrated proficiency in business applications, such as Word and Excel, and web-based tools
Competency in project management and ability to contribute as part of a project team
Understanding and ability to apply basic accounting skills and concepts
Use knowledge and demonstrated experience of financial systems

Associate Research Administrator Resume Examples & Samples

Highly proficient with Microsoft Office suite and overall technical aptitude
Strong organizational skills/attention to detail
Problem-solver; critical thinking ability
Collaborative; Positive attitude/demeanor
Team/project leadership experience is a plus

Data Research Administrator Resume Examples & Samples

Utilizing industry lists, directories, and self-guided research, gather specific information on trucking, retail, manufacturing, and other companies
Transpose data to NetSuite CRM
Observe and analyze market trends, and share them with Sales Prospecting team
Ensure company contact data is clean by adding new contacts to CRM and removing outdated ones
Performs other duties as requested/assigned

Finance & Research Administrator Resume Examples & Samples

Undertake research grant administration, providing financial application support and advice, post award budget monitoring and reporting including financial forecasting, encumbrance accounting and variance explanation. Grant closure administration and final reporting including invoice generation where required
Provide help and guidance to the School within the area of financial and research administration
Provide detailed advice and guidance on research grant processes and procedures to internal and external customers, using judgement and creativity to suggest the most appropriate course of action where appropriate, contributing to the resolution of more complex issues
Collaborate with others in order to make recommendations for developments of established processes and procedures
Establish working relationships with key contacts to help improve service levels, developing appropriate communication links with the University’s Schools/Directorates and outside bodies such as the Welsh Government as required
Gather and analyse data to inform decisions, establishing basic trends and patterns in data and creating reports as appropriate
Undertake a variety of administrative duties to support the team and department
NVQ 3/A-Levels or equivalent, with bias towards Maths or Finance
Substantial experience of working in a similar financial role, preferably in research grant administration
Extensive knowledge and experience of using Microsoft Excel including the use of complex formulae
Experience of administering and managing research grants, large projects and budgets
Degree or an equivalent qualification in Maths, Economics or Business and Finance or equivalent work related experience
Experience of working in a Higher Education environment particularly within a finance related role
Experience of working with UK and EU Research funding bodies
Advanced knowledge and experience of using Microsoft Excel including the use of pivot tables
Knowledge and experience of ORACLE financial software

Senior Research Administrator Resume Examples & Samples

Working with CEHD Principal Investigators to review solicitation requirements while also creating budgets that accurately reflect the effort and resource commitments of each proposal and that will ensure budgeted costs are allowable, appropriate rates are applied, cost share issues are addressed, and all proposal materials are finalized in time to complete the internal review process before final submission to the sponsor
Providing guidance on project budgets, proposal guidelines and forms, and appropriate internal review procedures; as well as ensuring compliance with applicable sponsor, university, state and federal requirements; and
Maintaining the pre-award database for each proposal and submission and attend Office of Sponsored Programs (OSP) pre-award meetings as requested
Forecast expenditures for budget amendments and sponsor required financial reporting requests
Prepare spreadsheets that include monthly detailed expenditure information and analysis
Review sub-award invoices to ensure financial compliance
Prepare documentation, collect required approvals and process transactions as needed
Perform monthly reconciliations
Maintain files on the shared drive for assigned funds
Assist in the creation of college-wide research administration policies and procedures and the development of division-level training
Maintain up-to-date content on the CEHD Research Administration Services website; and
Attend CEHD and OSP post-award meetings as requested
Bachelor’s degree in a related field and/or three years of experience working in research or grants administration
Demonstrated experience in proposal preparation, development and submission
Strong understanding of proposal submission guidelines and business practices, generally accepted accounting principles and cost accounting standards, federal 2 CFR 200 uniform guidance, and Federal Acquisition Regulations
Ability to effectively interpret federal, state, university and sponsor-specific guidelines, policies and procedures
Must be self-motivated; highly organized; and possess strong time management skills in order to prioritize tasks to meet deadlines and have the ability to work in a dynamic, fast-paced environment; and
Attention to detail and the ability to multitask and work independently and in a team setting are essential in this position
Formal certification in research administration (Certified Research Administrator, Certified Financial Research Administrator, or Certified Pre-Award Research Administrator)

Research Administrator Resume Examples & Samples

45% Account Management and Reporting
Work with the Chief and Administrator to manage Division accounts including Clinical Unrestricted (MGG), Gatorade, Foundations, Clinical Trials and Miscellaneous accounts
Create budget tracking reports for faculty, monitor spending and insure that expenses are tracked and all purchases are within budget
Expected to understand basic financial and operational concepts and trends, identify financial results that do not meet expectations and work with the Chief/Administrator to determine the reason for the variance, and translate their analyses into actionable information for decision making
Assist Assistant Director with the management of clinical trials budgetary and financial matters
Assist with all post award management by monitoring all grant funds are used in the proper category
45% Division Purchasing
Obtain vendor quotes, make purchases, insure delivery, process invoices, and work with the Division Administrator to insure invoices are paid from the correct accounts. All purchasing and accounts payable activities must be in compliance with Department of Medicine and UF Purchasing policies
Process electronic transactions between accounts when necessary (E to E transactions). Peoplesoft system used
Process pcard transactions and complete aging report in a timely manner
Assists with obtaining payment or reimbursement by collecting receipts or processing paperwork with appropriate divisional staff
10% Miscellaneous
Prioritizes assignments and messages based on urgency or deadlines and works cooperatively with other Division, Department, and University staff to ensure that all assignments are completed in a timely manner and meet or exceed the standards for quality and performance as established by the Division Administrator
Serves as a liaison to multiple internal and external entities, including but not limited to

Research Administrator Resume Examples & Samples

High proficiency with Microsoft Office suite, and overall technical aptitude
Demonstrates initiative and follow through
Ability to prioritize and balance competing priorities
Supervisory or team leadership experience preferred

Associate Research Administrator Resume Examples & Samples

Basic understanding of major federal sponsors’ rules and regulations
Knowledge of NU’s financial systems and accounting procedures
Understanding of OMB Circulars A-21, A-110, A-133, Research Terms & Conditions (FDP) and agency-specific terms and conditions, including the NSF Grant Policy Manual and PHS Grants Policy Statement
Knowledge of the NSF Grant Proposal Guide and NSF Fastlane
Knowledge of basic intellectual property principles

Research Administrator Resume Examples & Samples

Deal with a range of complex enquires from internal and external customers in a professional manner, establishing their requirements and adapting the standard responses accordingly
Establish and build working relationships with key contacts internal and external to the University, to help build networks with SME’s and HEI’s and improve service levels
Undertake a variety of administrative duties to support the team, including producing documentation, planning and organising meetings, taking minutes and ensure any travel arrangements are made
Gather and analyse data to update administrative systems with accurate information, establishing basic trends and patterns in any data submitted and creating reports as appropriate
NVQ 3/A levels or equivalent
Substantial experience of working in an administrative role, including supporting the organisation and write-up of meetings
Knowledge of research administration and/or funding application processes within industry
Proficient in using common office IT packages (e.g. MS Office)
Previous experience of supporting a financial or budget management role/task/project
Proven ability to establish networks in external organisations, working collaboratively on a shared interest or common goal
Evidence of ability to plan small-medium scale events
Experience of interaction with industry
Ability to speak Welsh to conversation level
Ability to set up standard office systems and procedures and make improvements as appropriate

Research Administrator Resume Examples & Samples

At least 2 years of relevant grant administration, research, or higher education experience
Advanced skills in Microsoft Word, and Excel as well as knowledge of desktop publishing and web design computer applications
Ability to analyze and organize large amounts of data
A high level of professionalism, tact and resourcefulness
Multi-tasking, communication/strong interpersonal relationship skills
Self-starter, diplomatic, pro-active, manage stress and time well
Good with numbers and editing
Collaborative, good at working independently and in a team environment
Flexible and Adaptable; ability to set priorities

Research Administrator, Analyst Resume Examples & Samples

Experienced with all types of award mechanisms, including grants, contracts, subcontracts, cooperative agreements
Requires thorough knowledge in OMB circulars such as Universal Guidance, A-21, A110 and principles of cost accounting standards, including allowability, allocability, and reasonableness, state, local, sponsor and institutional regulations, policies, and guidelines
Thorough understanding of research administration guidelines of Federal and non-Federal sponsors supporting research and educational activities preferably in a university environment
Through knowledge of applicable compliance requirements related to use of human or animal subjects in research, financial conflict of interest, biosafety, etc
Knowledgeable about Federal Acquisition Regulation, Code of Federal Regulations, sponsor-specific policies, intellectual property policy, conflict of interest requirements, publication rights, application of indirect cost rates and other complex concepts in research administration
Demonstrated knowledgeable of generally accepted accounting, fiscal and reporting principles
Maintains current knowledge of compliance regulations in all areas of research administration
Ability to work in a fast paced environment with overlapping deadlines and short lead times and maintain a high level of attention to detail, and ability to work with a high degree of accuracy
Proficiency working with computer and information management systems
Proficiency in utilizing Financiallink reports, queries, and use pivot tables or similar experience using other financial reporting tools
Stays current on compliance regulations in all areas of research administration

Clinical Research Administrator Resume Examples & Samples

Ability to manage and mentor staffs required
Ability to communicate effectively and diplomatically in written and verbal forms with study subjects, research sponsors, faculty, researchers and staff at all levels required
Excellent problem solving and organizational skills required
Strong analytical and writing skills required
Computer proficiency (minimum word processing and Excel) and ability to learn web-based programs required
Knowledge of federal human subjects protection and HIPAA regulations desired

Research Administrator Resume Examples & Samples

Reviews funding proposal opportunity announcement or request for grant proposal to gain understanding of requirements, submission process and sponsor guidelines. Using the Research Administration System, prepares business components of grant application, prepares and routes proposal for internal approval, and submits proposal to the Office of Research Administration for final review and submission to the sponsor
Prepares proposal’s categorized budget and budget justification, confirming accuracy of costs. Verifies that correct facilities and administrative cost rate is applied. Identifies, obtains approval and ensures proper, documented cost share for proposal submission
Develops responses to sponsor requests related to submission, such as revised budget and other support request information
Once grant has been awarded, revises categorized budget as necessary. Provides information for appointment of individuals in compliance with grant provisions. Identifies need for advance accounts and no-cost extensions and takes responsibility for completing associated required internal documentation
Monitors award budget, reviews contract and subcontracted procurement and financial transactions. Works with Principal Investigator (PI), school, department and central administration to determine allowable and allocable project charges. Develops burn-rate analysis and budget projections in Axiom budget system as needed
Prepares timely and accurate grant award reporting and close-out documentation
May assist school management with other assigned program operation functions
Designation of Certified Research Administrator (CRA), Certified Pre-Award Research Administrator (CPRA), or Certified Financial Research Administrator (CFRA)

Research Administrator Resume Examples & Samples

Coordinate and develop administrative components required for the on-time submission of proposals, including budgets, budget narratives, form pages, biographical sketches, and indirect cost waivers in accordance with institutional and sponsor guidelines
Provide appropriate assistance to ensure quality and timely completion and submission of external research proposals
Prepare and route proposal documents in UAccess Research, which is based on Kuali Coeus, an enterprise-wide research administration system. Reconcile UAccess Analytics reports and data to departmental records
Coordinate and respond to post-proposal requests for information, interim and final technical and/or progress reports, negotiation of budget revisions and award documents, requests for pre-award costs or prior approval changes, “just in time” documents, and cost-sharing related to terms and conditions of awards
Work closely with Sponsored Projects Services on the implementation of new research administration policies and practices
Serve as a resource to ensure compliance with the restrictions and specifications of the sponsor and university in proposals and awards
Provide training, education and professional development to faculty and staff in the area of grant submission and research administration responsibilities
Assist investigators with identifying and interpreting intramural and extramural funding opportunities using ProQuest’s Pivot and other funding opportunity search tools
Coordinate the issuance of new subcontracts and modifications to existing subcontracts
As needed, provide team support in developing, negotiating, submitting and finalizing budgets for clinical trials; conduct a payer coverage analysis; ensuring timely completion and execution of clinical trial contracts; and invoicing for study-related activities
Bachelor’s degree and four years of experience in academic grants management, or equivalent combination of education and experience
Excellent computer skills in Microsoft Office Suite, Word, Excel, PowerPoint, Outlook
Demonstrated ability to work in a fast paced environment with changing demands in a manner that is effective and efficient
Experience with UA systems, specifically UAccess Research
Willingness to work weekend and evening hours when necessary

Research Administrator Assistant Resume Examples & Samples

Knowledgeable in accounting principles and cost accounting standards
Knowledge of departmental, college, university, and agency policies and procedures applicable to contracts and grants
Knowledgeable of aspects of proposal processing- pre-award administration and post-award administration Skills
Proficient in UFirst
Proficient in PeopleSoft
Proficient in Microsoft Word and Microsoft Excel
Poficient in Adobe Pro Abilities
Ability to work with people at all levels and people with different and distinct personalities and preferences
Ability to work with multiple departments
Ability to prioritize and manage priorities
Ability to multi-task as needed
Ability to work with deadlines
Ability to work under pressure at times
Ability to interpret, implement, and integrate requirements of various funding agencies
Ability to plan, organize and coordinate work assignments
Ability to work independently
Ability to utilize problem-solving techniques
Ability to maintain an appropriate and accessible filing system/database

Research Administrator Assistant Resume Examples & Samples

Knowledge of the University of Florida, State and Federal rules, regulations, policies and procedures pertaining to extramural grant and research contracts
A working knowledge of the College of Medicine grants administration procedures and practices
Excellent verbal and written communication and interpersonal skills
Ability to plan, organize and multi-task, coordinate work assignments and work independently to meet deadlines
Ability to act as liaison and interact with professionals from various agencies, faculty, staff and university level contacts
Ability to evaluate and give technical assistance in preparation and submission of proposals
Extensive computer experience, especially with PeopleSoft, UFirst, Excel, Word and Outlook; proficiency in Access a plus
Ability to work as part of a team toward organization objectives. Ability to function under pressure, strict deadlines and highly stressful circumstances

Research Administrator, Georgetown Resume Examples & Samples

Ability to work well under pressure and with a diverse population
Ability to multi-task and prioritize work load
Ability to handle difficult situations and interact with the senior leadership and the general constituency

Research Administrator Resume Examples & Samples

Extensive knowledge and demonstrated experience with UF contract and grant administration; specifically proposal preparation (must be able to guide faculty in regard to appropriate proposal submissions and UF/State/agency policy)
Ability to assist in the preparation of a variety of budgets with regard to pre-award requirements and consideration for optimal post-award implementation
Skilled in document construction and management (Word, Powerpoint…) and financial spreadsheets (Excel)
Working knowledge of accounting principles and cost analysis as related to contract and grant expenditures
Understand the significance of timelines and have the ability to work well with deadlines and potentially stressful situations
Above average organization skills, attention to detail and the ability to think critically
Proven track record of providing exceptional customer service. Ability to communicate effectively and diplomatically at all organizational levels, both verbally and in writing
Ability to work effectively with diversity of faculty, staff and outside agencies
Act as liaison for college faculty and staff, other UF departments, Sponsored Research, and funding agencies in regard to contract and grant activities

Research Administrator Resume Examples & Samples

Serves as primary point of contact on the grant proposal submission process including budget and scope of work development for new and non-competing submissions. Advises investigators of grant policies and formal contents,- due dates for progress reports, and compliance requirements. Reviews proposal in final stage prior to the Dean and university for signature and submission to sponsor
Serves as primary point of contact with USC office of Sponsored Projects, other institutions, agencies, and the Suzanne Dworak-Peck School of Social Work Advancement Office
Serves as a subject matter expert, interpreting complex university and government policies for project and university personnel
Assists in the development and administration of program budgets and the determination of resource allocations. Also providing recommendations regarding budget, time and scope implications
Provides forecast and financial status reports, as needed
May negotiate and communicate with divisions in regard to application issues, terms and conditions, cost sharing, direct and indirect costs, general compliance with university guidelines, payment schedules, publication restrictions, ownership rights, confidentiality, intellectual property, an overall proposal and award rules and regulations
Ensures compliance and proper implementation of policies and procedures for Principal Investigators
5 Years

Research Administrator Resume Examples & Samples

75% - Pre-Award - Ensures proposals are prepared in accordance with university and sponsor policies and procedures. Collects submissions requests, reviews solicitations, and provides guidance. Develops, prepares, and finalizes project budgets and budget justifications. Responsible for such pre-award information such as COl, Data rights, Animal/Human subjects, current and pending, cost sharing letters, transmittal letters, sub-award packets, subcontracting plan, etc. Uses sponsor submission tools (NSF fastlane, ERA commons, grants.gov, etc.). Compiles submission package, checks for completeness, and obtains necessary approvals for routing. Interfaces with college and university research administrators as well as those from collaborative companies and institutions. Works closely with Office of Sponsored Programs (OSP) and sponsor for submission, budget revisions, additional forms, justification, initial labor verification, etc. Coordinates and submits just in time information and other sponsor requests before issue of awards
15% - Post-Award - Works closely with Assistant Business Manager to assist with post award reporting and other financial transactions. Assist with researching faculty inquiries. Supports post-award activities including the processing of modifications and no cost extensions. Plans closure or extensions of expiring grants and sends close out notices 90/60/30 days before award end date. Prepares awards for closeout, researches issues, and reviews with Assistant Business Manager. Other post-award duties as requested
5% - Administrative - Tracks submitted proposals and assists in reporting proposal statistics. Maintains templates and distributes to faculty. Stays current in sponsor rules and regulations. Attends departmental and university wide meetings, as well as training sessions to learn new programs, policies, and processes
5% - Other -Other duties as assigned
Bachelor's degree required
1-3 years of experience in Sponsored research administration and accounting required
CRA preferred

Research Administrator Resume Examples & Samples

Prepares complex proposals within parameters of sponsored and non-sponsored research guidelines. Oversees and communicates submission process, both paper and electronic. Resolves issues relating to proposal preparation and submittal process
Develops, prepares, revises, finalizes project budgets, and provides budget justification. Obtains cost-sharing commitment and support. Serves as liaison and active partner between principal investigators, Office of Sponsored Research, research groups, and other departments. Responds to sponsor inquiries. Advises of new regulations
Collaborates with Office of Sponsored Research to ensure awards are set up properly, including cost-sharing requirements are fulfilled. Initiates cost transfers
Reviews and approves expenditures. Advises on post award spending and commitment activity. Oversees compliance related to fund and revenue
Develops and communicates reports supporting project status. Creates effective forecasting, scenarios and decision aids
Manages contract closeout process and audits inquiries. Submits final reports and certificates
Serves as a Subject Matter Expert (SME). Interprets complex University and government policies (FAR, Cost Accounting Standards, Office of Management and Budget circulars, sponsored guidelines, etc.) for project and University personnel and helps guide other staff in interpreting complex policies
Identifies and implements process improvements. Participates in and leads cross campus projects. Trains and advises staff and other University personnel on issues requiring specific technical expertise
Assists in the development and administration of program budgets and the determination of resource allocations. Provides recommendations regarding budget, time, and scope implications. Provides forecasts and financial status reports as needed. Negotiates and oversees subcontracted services as necessary. Maintains accurate records and receipt processing
May negotiate and communicate with federal and state sponsors, industry sponsors, other institutions, and/or University schools or divisions in regard to application issues, terms and conditions, cost sharing, direct and indirect costs, general compliance with University guidelines, payment schedules, publication restrictions, ownership rights, confidentiality, intellectual property, and overall proposal and award rules and regulations

Senior Research Administrator Resume Examples & Samples

Prepare all required internal documents and forms needed for final contract execution, as requested by the UA contract office (CRSP), and serve as the ENGR point of contact for CRSP
Act as liaison between all interested parties throughout the process to final execution of the contract
Maintain documentation and information as needed in electronic logs, folders and files, per ERAS documentation standards and procedures
Serve as a resource for faculty, administrators and accountants in the College of Engineering to ensure that sponsored agreements are executed in the most efficient manner possible, as quickly as possible, and that the contract meets the highest standards and has been fully reviewed and vetted by all interested parties prior to execution
Experience in preaward research administration and contracting, preferably in a university or non-profit setting
Ability to work independently on most preaward and contracting liaison tasks
Demonstrated knowledge of university and sponsor policies and procedures
Strong organizational skills
Experience with accounting practices, procedures, and reporting
Proficiency with Microsoft Office products and Adobe Acrobat
Ability to quickly learn new software programs and systems
Critical thinking
Demonstrated ability to work in a fast-paced environment with changing demands
Demonstrated competence with UAccess systems
Demonstrated success at working closely with a variety of customers including research faculty, representatives from central university units, departmental staff and funding agencies
A passion for excellent customer service

Research Administrator Resume Examples & Samples

1) Demonstrated experience in effective writing and communication skills
2) Demonstrated experience with word processing, spreadsheets, communications tools and internet navigation
3) Demonstrated experience in basic research skills (e.g., asking questions, resolving discrepancies, evaluating results)
4) Demonstrated experience in providing excellent customer service skills, working in a team environment, collaborative approach to work and, building effective professional relationships

Research Administrator Resume Examples & Samples

Reviews and interprets agency guidelines prior to proposal preparation. Includes but not limited to Federal funding agencies, Private Foundations and University internal opportunities. Interprets the guidelines and notifies the Principal Investigator (PI) of any potential conflicts with University guidelines or rules and regulations
Provide technical assistance to the PI's in proposal application preparation. This includes preparing master, subproject and subcontract budgets (i.e. computing salary and fringe based on effort), tuition, supplies and other expense costs. Compile the other necessary application parts based on submission type (e.g. biosketch, narrative, resources)
Review proposal application to ensure accuracy and completion and ensure compliance with agency and UF guidelines. Input proposals into UFIRST. Act as liaison with departments, colleges, and Division of Sponsored Research (DSP) to ensure accuracy. Coordinate with faculty and DSP to submit application by deadline
Upon grant/contract award, coordinate with Division of Sponsored Research the establishment of subprojects and subcontracts as applicable. Ensure award is setup in PeopleSoft accurately and that an Earnings Account Code has been established. Complete initial effort commitment forms to ensure monitoring mechanisms to ensure commitments and cost-sharing are tracked as per agency, university and federal regulations
Coordinate payroll distributions with CLAS SSC administrative staff as per the budget and/or PI request. Process any cost transfers as necessary and ensure they have been executed correctly. Prepare CAS exception documents and submit for approval as applicable
Initiate, track, and manage grant/contract related expenditures, reconciling monthly to ensure accuracy and compliance with agency and University regulations. Utilize PeopleSoft to ensure all expense transactions are allowable and are under the appropriate expense category (ie travel, tuition, lab supplies, office supplies), monitor subcontract payments, ensure correct IDC rate is being charged, ensure all personnel are correctly distributed. Monitor budget projections on all grants. Anticipate shortfalls/surpluses and notify PI when there are potential issues
Attend trainings, meetings, focus groups, both college and university-wide, as needed to meet the responsibilities of this position. Stay abreast of all pertinent University of Florida policies and procedures as well as all state and federal rules and regulations related to contracts and grants

Research Administrator Resume Examples & Samples

A non-inclusive list of duties would include: Review award documents for acceptance and processing; oversee the management of awards for compliance with sponsor’s financial guidelines; reconcile expenditures to ensure costs are allowable, allocable, reasonable and consistent with funding agency regulations; advise principal investigators and departmental administrators on university, state and federal guidelines governing expenditures and other award activities; provide financial reports to investigators and departments to assist in award oversight; work with C&G to close-out projects, including transferring of residual accounts; maintains records of payments received from sponsors; assist auditors with data requests and reports; maintain and monitor records associated with the University’s subcontracts including processing encumbrances and payments
Experience with university and state regulations regarding sponsored research administration fiscal and budget matters, and human resources
Experience with MYUFL, Microsoft Office programs, UFirst, FastLane (NSF), Era Commons (NIH) MYINVESTIGATOR, fund accounting, and/or Human Resource Services
Understanding of excellent customer service
Knowledge of university and state regulations regarding sponsored research administration fiscal and budget matters, and human resources
Analytical and problem-solving skills (including researching and analyzing complex data to develop accurate reports)
Strong people skills
Strong team management skills
Ability to establish and maintain effective working relationships with faculty, administrative staff, and other campus departments
Professional attitude that is conveyed in all interactions, communications, and appearance
Practices excellent customer service
Takes ownership of the resolution of problems
Remains flexible and accountable
Manages conflicting responsibilities
Prioritizes tasks

Research Administrator Resume Examples & Samples

HS Diploma or the equivalent Required. Associates or Bachelor's Degree Preferred
Certified Research Administrator Preferred
3 years of relevant experience required and 1 year as a research administrator
5 years of relevant experience preferred and 3 years as a research administrator preferable with principal investigators/academics
Prior superviosry experience preferred
Advanced proficiency with Microsoft Office/Adobe
Working knowledge of Excel formulas and functions such as creating formulas and working with Pivot Tables
Ability to edit SharePoint sites or basic web pages
Knowledge/prior experience with Enterprise Software Systems
Ability to source data from systems and generate customized reports
Efficiently planning, organizing, and prioritizing your work as well as that of others
Ability to tailor communications to specific audiences
Ability to navigate complex internal systems and departments
Basic budgetary knowledge (ability to reconcile, manage, report budget information, etc.)
Basic knowledge of accounting terminology
Knowledge of relevant regulatory guidelines such as IRB, IACUC, MUA
Prior experience or exposure to grant writing/applications

Research Administrator Resume Examples & Samples

Two years of relevant experience
Prior experience or exposure to grant writing/applications including the knowledge of Uniform Guidance and government funding rules
HS Diploma or equivalent

Research Administrator Resume Examples & Samples

BA/BS degree in accounting, business, or related field is highly desirable
Direct experience working in an academic or research environment, or other relevant experience
3-5 years experience with grant and contract administration
Experience creating and executing strategic plans
Work independently with little supervision and demonstrate a high-level of teamwork, stewardship, and engagement within a large, complex laboratory, clinical research program
The ability to delegate tasks to appropriate resources and to engage appropriately to ensure that all necessary and desired tasks are completed on time and accurately
Multi-project grant experience with a wide variety of funding sources, including federal (NIH, etc.), industry contracts, private foundations and related philanthropy
The ability to analyze and interpret regulations, determine impact, and manage change

Research Administrator Resume Examples & Samples

Strong financial management, analytical and writing skills required
Ability to communicate effectively and diplomatically in written and verbal forms with research sponsors, faculty, researchers and staff at all levels required
Excellent problem solving, organizational and computer skills required
Experience for a minimum of 2 years in a medical, research, or educational setting desired
IRB or other regulatory familiarity desired
Experience with research-related contracts, grants, and grant budgeting desired
Knowledge of University and federal policies and procedures involving human subjects research and HIPAA regulations desirable
Professional experience with progressively increasing responsibility in fiscal and operations management desired

Research Administrator Senior Resume Examples & Samples

Highly advanced professional discipline. M.D., Ph. D., Law degree or equivalent doctoral degree and 7 years to 10 years of experience or equivalent combination of education and experience is required
Proven administrative, organizational, project management, and problem-solving skills
Experience dealing with research related-administrative matters preferred
Demonstrated competence in budget management, large event planning, and coordination and facilitation of substantive research through administrative means
Seven years of experience with a research institute, academic institution, national laboratory, or commercial organization working within a scientific research setting preferred
Familiarity with the federal grant writing and administration process, for agencies such as the National Science Foundation, Department of Energy, etc
Proven leadership, communication, and team building skills
Demonstrated ability to effectively address complex administrative issues
Highly developed ability to prepare written communications
Demonstrated experience coordinating projects involving many individual and institutional participants

Research Administrator Resume Examples & Samples

Manages budgets for federal and non-federal research grants, contracts and sub-contracts. Partners with the Office of Sponsored Programs to maintain databases for pending, funded, rejected and inactive grants. Works with information from internal systems, grant management software, PeopleSoft and other systems to monitor purchases, actual and encumbered expenses as well as salary distributions
Works with Financial Analysts and others as necessary to reconcile information/reports and provide investigators with regular financial status reports in user-friendly formats. Expected to have regular meetings with investigators where projections are provided and reviewed to avoid deficit spending. As necessary, work with investigators and RAD to manage deficits
Responsible for managing all time and effort reporting for defined areas of responsibility. Works with PIs to regularly monitor information, make changes as appropriate. Report any unusual or non-compliant information to PI and Research Administrative Director
Authorizes all expense items such as making deposits, transfering funds, assigning expenses within areas of responsibility. Works with ancillary areas such as A/P, HR, and Purchasing to ensure receipt of materials and prompt payment or resolution of any issues
Coordinates and supports the preparation and production of grant proposals, advises investigators of grant policies, due dates for progress reports, human studied protocols, abstracts, manuals, etc. Prepares budget for submissions and renewals. Works with Financial Analyst to ensure proper communicaton of upcoming grants and proper implementation of new grant information
Two years of grants management, budget preparation, and financial management experience

Research Administrator Resume Examples & Samples

Remain apprised of current funding possibilities
Coordinate with appropriate departments or principal investigators in the preparation of grant proposals/renewals and subcontracts, including budgets, current and pending support information, facilities information, resumes, and any other information required by the funding agency
Manage contract reporting including review for requirements
Function as the liaison with principal investigators for continuation/renewal of contracts, NDA, MTA
Maintain proposal/contract/personnel files for audit purposes
Function as the liaison with Office of Sponsored Programs regarding grants, contracts, proposals, and other funding possibilities
Report information, technical monitor information, and other required contract information
Function as the liaison with granting agencies regarding center activities
Maintain and report statistical data pertaining to grant activities, personnel, budgetary, and contracts as well as annual publication list for MSU reports
Review and approve subcontract invoices for payment
Responsible for maintaining restricted, including subcontract modifications and expenditure reports
Communicate with faculty and staff concerning business and administrative matters and advise them of proper procedures
Prepare financial documents for submission to sponsors
Prepare adjusting and closing journal entries, and financial reports
Ability to work well with university faculty and staff
Knowledge of Grants and Contract Administration
Excellent skills in Word, Access, and Excel; strong problem-solving skills and the ability to work well under deadlines with minimal supervision

Assistant Research Administrator Resume Examples & Samples

Completes pre-award administration of grant & or contract activities such as proposal preparation; obtaining approvals; proposal budget and justification preparation; updating bio sketches; formatting & uploading files to electronic platforms; collecting & or distributing information both internally & or externally to from faculty, staff, students, etc. May coordinate IRB and IACUC protocols; sub-recipient coordination; coordination of facilities and administrative costs, space, and co-investigator agreements. Tracks proposal due dates and follows up coordinates proposal routing as needed
Completes financial and administrative transactional activities in support of unit's sponsored programs and research mission. Assisting in the administration of the Molecular Biophysics Training Grant. This may include; reconciling budget statements and tracking expenses via
Spreadsheets; monitoring project balances and end dates; provide data needed for the preparation of interim and final financial and technical progress reports, processing travel reimbursements; purchasing office equipment & supplies, etc
Arranging and coordinating seminars, meetings and symposia for Molecular Biophysics Training Grant. This includes registration, travel arrangements, creating itineraries, processing of expense reports, and other related responsibilities
Assist department in maintaining departmental database(s) of proposals and awards (including current and pending effort commitments), including notifying faculty of continuation renewal due dates and any need to revise effort allocations
May track, update, process, and submit required forms & or reports related to compliance. Ensure institutional and regulatory compliance (including matters relating to NU Cost Accounting Standards, OSR, ACUC, IRB, effort reporting, cost sharing, subcontracts and the NIH salary cap) providing guidance & counsel in regard to grant & or contract administration which includes attending internal & external meetings. Stay abreast of sponsor’s rules, regulations, and policy changes, as well as NU WCAS best practices in research administration
Communicate and work with department financial staff, the Office of Sponsored Research, Accounting Services for Research and Sponsored Programs, and other campus offices
Facilitates communication of lab members and centers activity to external parties via web page maintenance and email distribution
Assisting the Research Coordinator and Assistant Chair as needed
Performs related duties as required or assigned
Strong computer skills, especially with Microsoft office - word processing and spreadsheets
Excellent oral and written communication and organizational skills
Attention to detail and multitasking skills

Clinical Research Administrator Resume Examples & Samples

Demonstrate and maintain proficient knowledge of a specialty area as they relate to clinical trials, patient care adhering to the principles of human subjects' compliance, IRB processes, regulatory issues, and clinical trials compliance, including the preparation of new IRB applications and follow-up amendments/continuing reviews and presentation of study
Manage clinical trials accounts and the distribution of funds as necessary, including the development of study budgets, working with the Clinical Trials Office and/or Research Administrator as appropriate. Develops and implements screening strategies for each trial. Works in cooperation with other departments
Acts as a resource to staff; attends laboratory meetings, case conferences, Investigator meetings as indicated
Has full responsibility for planning, monitoring and managing department budget
5-8 years related work experience required and 1-3 years supervisory/management experience required
Completion of CITI training within 6 weeks of hire and recertification every three years thereafter
Independence of Action:Ability to set goals and priorities for functional area. May make recommendations for department policies, practices and programs. Manager or Director provides broad guidance and overall direction
Oral Communications:Ability to verbally communicate complex concepts in English and address sensitive situations, resolve conflicts, negotiate, motivate and persuade others
Customer Service:Ability to lead operational initiatives to meet or exceed customer service standards and expectations in assigned unit(s) and/or across multiple areas in a timely and respectful manner

Research Administrator Resume Examples & Samples

Experience in a medical, research, or educational setting perferred
Familiarity with research-related contracts and working knowledge of university policies related to research preferred
Professional experience with progressively increasing responsibility in academic programmatic and operations management perferred

Senior Research Administrator Resume Examples & Samples

A minimum of 5 years’ experience required with 2 years of research administration and 3 years of research, finance, administrative or other relevant experience
Multi-tasking, communication
Self-starter, diplomatic, pro-active, manage stress
Provide leadership by cooperatively anticipating, coordinating, strategizing

Research Administrator Resume Examples & Samples

NVQ 3/A-Levels or equivalent
Specialist knowledge of the research practices within an HEI
Proven ability to advise and influence key stakeholders,

Research Administrator Resume Examples & Samples

Substantial experience in working within a team environment
Evidence of ability to explore members and partners needs and adapt the service accordingly to ensure a quality service is delivered
Valid, current UK driving license
Experience in supervising others

Senior Research Administrator Resume Examples & Samples

Experience leading and facilitating large and complex proposal submissions
Familiarity with submission processes and requirements for major federal sponsors
Knowledge of the Northwestern research environment

Research Administrator Resume Examples & Samples

Proficient in Query Studio
Ability to plan
Ability to meet deadlines
Ability to organize and coordinate work assignments
Ability to establish and maintain working relationships with university, college, and administrative representatives
Ability to work effectively with faculty, researchers, and administration exercising professional, mature judgment and critical thinking
Capable of communicating with outside sponsors
Capable of training users in complex topics
Ability to prepare, produce, and present reports
Ability to collect, evaluate, and analyze data relating to administrative functions such as accounting, human resources, and report writing
Ability to prepare worksheets and comparative analyses
Ability to use computer-related systems

Post Award Research Administrator Resume Examples & Samples

Bachelor's degree in related area and / or equivalent experience / training
Minimum five years of experience (within the last six years) in accounting, finance, and budgeting
Minimum five years of experience (within the last six years) performing complex financial analysis, forecasting trends, budgets, developing business plans, and development of policy compliance & procedures
Minimum five years of experience (within the last six years) in a complex financial environment – dealing with financial operations, operations analysis, and long-range planning
Full knowledge of Federal Acquisition Regulation, Code of Federal Regulations, sponsor-specific policies, intellectual property policy, conflict of interest requirements, publication rights, application of indirect cost rates and other complex concepts in research administration
Ability to interpret policy for others
Master’s degree in business, healthcare administration or related field
Minimum five years of experience working with PeopleSoft/RAS, MyReports, HR SRS, MPM, Effort reporting
Strong preference for a minimum three years (within the last four years) of experience working directly with faculty
Minimum of two years of supervisory experience
Prior UCSF or UC experience

Research Administrator Resume Examples & Samples

Compile and compose grant reports and presentations as appropriate, including annual progress report financials
Generate, track, and monitor effort certifications in accordance with federal and institutional guidelines
Ensure the accuracy and timeliness of invoicing and collection of subcontract payments
Participate in the development, implementation and revision of grant program policies, procedures and regulations. Provide training and guidance in grant administration, finances, and compliance when required
Mentor other research administrators and provide guidance, especially in areas of research administration expertise. Review program expenses to ensure agency and institutional compliance during life of award and prior to cost center close-out and inactivation
Manage special projects as crucial issues arise. Develop solutions and recommendations as needed
Analyze the flow of administrative and other assigned non-clinical work for the department and provide insight into efficiency improvements
Perform all other duties that may be assigned in the best interest of RIC
Bachelor’s Degree or the equivalent of five to seven years of research administration experience at a hospital or university. Experience in managing and supervising staff
Extensive knowledge and understanding of federal, state, and institutional regulations, guidelines, and policies covering grant and contract processes
Working knowledge of post award accounting and financial reporting, and perform internal audits of grants and contracts to ensure compliance with institutional and funding agency requirements
Ability to apply basic accounting principles, such as balance sheets, debits and credits
Strong interpersonal, written and verbal communication skills necessary to interact on a daily basis with internal and external customers and ability to direct staff. Ability to read, analyze and interpret data in order to effectively present information and respond to questions from groups of internal and external customers. Ability to write reports and general business correspondence
Analytical ability needed to prepare complex financial, budget and other reports, and other pertinent documents and department records and attention to detail
Advanced organizational skills necessary to efficiently prioritize and complete a variety of tasks and provide leadership
Ability to exercise independent judgment in assigned area of responsibility
Proficient in Microsoft Office applications
The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all responsibilities, duties and skills required of personnel so classified

Research Administrator Resume Examples & Samples

Level of the position (Research Administrator I or Research Administrator II) will be based on candidates' experience and qualifications
Experience with applicable federal, state, local, sponsor and institutional regulations, policies, and guidelines
Working knowledge of all funding sources that flow through the department
Knowledge of applicable compliance requirements related to use of human or animal subjects in research, financial conflict of interest, biosafety, etc
Familiarity with OMB circulars such as Uniform Guidance, A-21, A110 and principles of cost accounting standards, including allowability, allocability, and reasonableness, state, local, sponsor and institutional regulations, policies, and guidelines
Familiarity with common sponsored award mechanisms
Ability to manage a high volume of transactions
Ability to perform moderately complex financial analysis and customized reporting
Ability to maintain independent judgment; strong organization; communication skills; and a customer service focus
Effective problem solving skills
Demonstrated effective interpersonal skills to interact with diverse individuals and groups
Experience working with computer and information management systems
Familiarity in utilizing Financiallink reports or similar experience using other financial reporting tools
Skill and ability to formulate plans and procedures to accomplish organizational goals, using available resources
Ability to analyze PI spending patterns and incorporating that information in proposal budget requests
Skill in following oral and written instructions
Ability to process confidential matters, analyzing the degree of discretion and judgment required
Knowledge of staff/academic/student personnel payroll policies, faculty summer salary policies, including salary scales, merits, ranges and leave accruals

Research Administrator Resume Examples & Samples

Bachelor’s degree and training in an administrative area (management, accounting, finance, technology)
4 plus years administrative experience preferably in the field of research administration or an equivalent combination of education and experience
Excellent written and verbal communication skills are essential
The individual should have a working knowledge of the federal regulations that govern University handling of federal grants and cooperative agreements, commonly referred to as the “Uniform Guidance”
The individual should be able to discern the relationship between federal regulations and institutional policy
Contract negotiation skills with corporate entities, as well as, with federal agencies is preferred, but not absolutely required
The individual must be highly organized and able to manage multiple deadlines in a calm, accurate, and consistent manner
Successful Research Administrators must possess excellent written and verbal communication skills with particular attention to detail
The position requires significant analytical and problem solving skills
Demonstrated experience in creating and manipulating budgets using MS Excel is required
Experience with Adobe Acrobat, MS Word, and to a lesser degree, Access and Power Point, is also required to be successful in the position
Research Administrators are expected to have a positive attitude and aptitude to work effectively and efficiently with faculty and staff in the pursuit of externally sponsored funding to the University
Demonstrated prior experience working within higher education sponsored programs offices, academic departments, or similar offices that support externally funded research and scholarly activity is highly desirable
Reviews and develops the complete range of proposal budgets to ensure that proposals and awards conform to University and sponsor policies
Revises budgets and/or proposals as required and assure that all transmittal letters and records, including computer input data sheets, are prepared
Negotiates and initiates and prepares recommended languages for contracts
Promotes and nurtures the positive service culture at OSP and supports the positive research culture on campus by assuming responsibility for performing activities on all contracts and grants supported by any of the University’s sponsors and independently performing duties which require special analyses as they relate to all facets of research administration, such as on-going control functions associated with monitoring and controlling transactions
Develops proposal outlines and assist and/or process electronic proposal preparation and submission
Keeps informed of new sponsor guidelines and regulations
Applies a variety of policies and regulations to unique situations, articulates approaches to complex situations and provides guidance to those preparing proposals or administering awards
Maintains responsibility for tasks to be performed by setting priorities, analyzing proposals and awards and advising subordinates or peer staff on issues and about the priority of work to be done. Performs other related duties, including the presentation of seminars and instruction of the OSP’s functions
Has familiarity with and uses automated data systems to manage information required to generate research related reports
May, as appropriate, supervise other OSP staff members

Sales Research Administrator Resume Examples & Samples

Expert level proficiency in all MS Office products, particularly MS Word, Excel and PowerPoint
Expert level proficiency with media related software including Wide Orbit, Strata, Media Audit, KANTAR Media, Google Analytics or other comparable software
Must be comfortable training staff on new software, measurement techniques, ratings or research developments
Must be able to work unsupervised and still maintain a very high level of accountability
Expert level background and knowledge base in television marketing including competitive media, ratings calculations, estimate preparation and qualitative measurement

Research Administrator Resume Examples & Samples

On behalf of the faculty member, establish priorities, identify and resolve problems that are administrative in nature for the lab. Coordinate all lab administration, including working with the HHMI and Stanford administrations
Handle all purchasing, and associated functions: Maintain orders and supplies for the lab. Reconcile purchase orders; use Oracle Financial systems to order, receive, and research problem orders for the lab
Monitor post award spending and commitment activity. Review and certify monthly expenditure statements, and facilitate quarterly review with principal investigator. Act as Task Manager for all PI awards. Track supply expenditures for lab as a whole and specialized by project
Participate in contract closeout process and audit inquiries; submit final reports and certificates
Work with the lab manager to organize lab permits, lab equipment, IT needs and other operational compliance tasks to ensure smooth operation of the lab
Oversee and/or perform duties associated with scheduling, organizing, and operating conferences, seminars, and events, including arranging with vendors for services, overseeing the production and distribution of materials, administering logistics, and managing event within budget
Handle post-doc and staff applications; organizes appropriate candidates for PI review. Schedule and organize visits
Keep track of student, postdoc and other personnel appointments, coordinating visas and appointment paperwork with Post-Doc Coordinator/Student Services Officer
Support of P.I.’s meetings, coordination of visitor schedules and management of travel appointments and other tasks as requested
Plan and schedule calendar(s) based on consultation, resolve calendaring conflicts, and arrange and reimburse travel in compliance with unit, university, and sponsor policies
Assist PI with grant progress reports, and preparation of proposals as requested. .Serve as liaison and active partner between principal investigator, Office of Sponsored Research, research groups, and other departments; respond to sponsor inquiries
Maintain web site for lab and for academic center
Work with PI on correspondence, progress reports and information related to fundraising, events or other activities of the Academic Center

Research Administrator Resume Examples & Samples

Must possess critical thinking skills. Analytical and problem
Solving skills, including researching and analyzing complex data to develop accurate reports
Must understand and practice excellent customer service
Must possess a professional attitude which is conveyed in all interactions, communications and appearance. Ability to establish and maintain effective working relationships with faculty, administrative staff, and other campus departments
Must be able to work well in a team environment. Take ownership of the resolution of problems, be flexible and accountable, manage conflicting responsibilities, prioritize tasks, and consistently meet deadlines
Must be self-motivated and capable of working independently. Strong people and team management skills
Experience with MYUFL, Microsoft Office programs, UFIRST, MYINVESTIGATOR, fund accounting and/or Human Resource Services
Employee will be a part of a highly paced shared services center and should be an excellent team member who can work well with others to form a cohesive and effective Grant Management office
Employee should be flexible and willing to make adjustments to existing procedures as requested
Employee should be able to train up quickly in all areas and cross train as needed
Employee should have a positive attitude and be able to proactively identify best practices and share those with the team
Employee should form good relationships with staff in the COP, and work in tandem with them to streamline and standardize all processes
Frequent contact with internal and external customers to include faculty, staff, and students, other departments, vendors, and other Universities
Visionary. Ability to get results, access a situation clearly, and make tough decisions. Confident in his/her ability to manage the program area of responsibility

Research Administrator / Financial Analyst Resume Examples & Samples

Certificate in Research Administration
Knowledge of GFS administration for postdoctoral administration
Strong oral and written communication skills, including effective documentation abilities, as well as strong client service orientation

Research Administrator Resume Examples & Samples

Proven knowledge and proven ability to perform review of complex funding/contract solicitations including Requests for Proposals (RFPs) and to analyze and negotiate complex, moderate-risk terms and conditions of resulting awards/contracts in relation to receipt of University funding from extramural sponsors
Proven ability to analyze, interpret, and comprehend conditions of award/legal agreements of moderate complexity and risk and recognize impact of potential problems and formulate subsequent resolutions
In-depth knowledge of terms and conditions of a variety of moderately complex award instruments (e.g., contracts, collaborations/consortia, non-disclosure/proprietary information agreements) with an emphasis on publication restrictions, patents, copyrights, rights in data, indemnification, conflict of interest, etc
Demonstrated ability to independently resolve potential conflicts with extramural sponsors, as well as with University faculty/researchers and administrative staff
Demonstrated ability to research, interpret, and develop written policies and procedures
Excellent/effective oral and written communication skills, including ability to construct complex legal language as well as persuasive correspondence to convey information in a clear, organized, and concise manner
Demonstrated ability to diplomatically, clearly, and accurately express substance and nuance in both oral and written communication
Proven excellent customer service/interpersonal skills including diplomacy, tact, and patience when interacting with all individuals both internal and external to the organization

Research Administrator Resume Examples & Samples

Creates a cohesive work team that works collaboratively to achieve unit’s goals. Oversees the recruitment, performance, and training of team members and continually reviews strengths and weaknesses of staff to maintain a well-trained, highly involved, and motivated team
Provide expertise in strategic planning, organizational and management analysis. Specifically, this will include working with the VP of Research and Senior Administrator to develop objectives for the increased research effort, improve/create parameters for measuring progress toward objectives, as well as improve reporting and tracking of progress
Partner with research and administrative leadership to achieve financial objectives for sponsored funding. This will include preparation of annual budgets, approval of expenditures, analysis of variances, initiating and enforcing corrective actions, and providing financial plans to leadership
Oversees and directs the entire research administrative financial operations for the Department of Surgery. This includes managing the pre and post award processes, overseeing payroll changes implemented based on research activity, managing the Department’s research account balances
Oversee research space utilization, planning, and allocation
Manages compilation and preparation of research administration analyses, trends, and reports
Interface with Sponsored Programs Administration (SPA) and Sponsored Projects Accounting and Compliance (SPAC) and serve as liaison with funding agencies
Partner with UMBF to increase philanthropic giving by working with faculty to create/update biosketches and research proposals for presentation to grateful patients and philanthropic foundations
Assist faculty members in identifying research funding opportunities. This involves monitoring and analyzing Request for Applications (RFAs) for large grants (P, U, etc) from the National Institute of Health (NIH) and other Federal Agencies and targeting the RFAs to appropriate senior faculty led teams
Ascertain research interests of junior faculty and work with the Office of Career Development help identify new funding sources for them. Also, help identify opportunities for mentorship to improve grant writing skills
Leads faculty in writing grant applications and contract proposals (budget justifications, letters of support, etc.), collect supporting documentation, prepare budgets; work with subcontractors to obtain timely submission of subcontract applications; ensure applications meet the terms and conditions of application guidelines; respond to just-in-time inquiries and other sponsor requests. Negotiate and/or recommend modifications to contact/subcontract agreements
Develop and maintain complex database of all grants submitted and awarded including tracking individual faculty grant histories and success rates by agency
Develop, maintain, and implement policies for financial integrity and compliance
Bring conflict of interest, export control and other special situations to leadership attention. Ensures proper spending of research funding
Ensure that faculty/research staff are compliant with conflict of interest and significant financial interest training, and manage and track faculty external consulting in accordance with school and campus procedures
Ensure the faculty/research staff are compliant with IACUC, HIPAA, and IRB policies, certifications, and updates in accordance with school and campus procedures
Attend faculty meetings; announce new and submitted awards; announce administrative updates and notices pertaining to grant applications, policy changes, and explain changes and respond to faculty questions
Represents the School of Medicine both within the University and nationally
Functions as authority to department for human resource related matters for faculty and staff
Possesses in-depth knowledge of position requirements and able to perform position in compliance with all requirements/regulations/laws. Comprehensive knowledge of NIH, FDA, CDC, and VA funding mechanisms and procedures as well as state and federal regulations. Capable of understanding scientific writing, experimental plans, and grant financials. Skillful in use of personal computer software, such as spreadsheet, database, and website applications
Ability to continuously seek quality service and process improvements in order to support a mission and strategic vision. Strategic and analytical thinking skills with an ability to solve problems and make decisions. Ability to prioritize ongoing and new projects, as well as conduct research and gather information. Grant writing skills a plus
Demonstrated ability to effectively lead and manage staff. Instructional, training, and teambuilding skills to strengthen and cultivate relationships. Consultation and change management skills
Ability to maintain high standards with the work being performed and maintain awareness with trends and influences. Assumes personal responsibility for all outcomes; makes effective and timely decisions; and learns how to effectively use technology. Maintains productivity and uses knowledge strategies to increase knowledge base. Ability to handle multiple priorities and assignments
Ability to effectively communicate both verbal and written thoughts, ideas, and facts. Writes and presents information in a clear and concise way. Interprets and understands written information and is able to listen attentively to verbal and non-verbal cues that lead to a deeper understanding. Ability to effectively communicate with faculty and staff
Ability to work cooperatively with others in a team setting and demonstrates professional, ethical, respectful, and courteous behavior when interacting with others. Capable of interacting pleasantly and positively with other to meet customer expectations, and provide follow up with customers

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