Regional Administrative Assistant Resume Samples

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S Kris

Stephen

Kris

575 Veum Plains

New York

+1 (555) 103 4125

575 Veum Plains

New York

Phone

p +1 (555) 103 4125

Experience Experience

New York, NY

Regional Administrative Assistant

New York, NY

Abbott-Murazik

New York, NY

Regional Administrative Assistant

Create and manage departmental project calendars
Creates presentations for Zone and Regional Manager on Microsoft power point, or similar software
Compile company contest results monthly to send out in email to Regional Directors, District Managers, and Store Managers
Makes travel arrangements and prepares business expense reports for travel and/or sales
Providing Administrative and support to Sales Dept
Create and maintain of spreadsheets
Assisting or sharing in general duties in the office in a responsive, courteous and professional manner

Chicago, IL

Regional Administrative Assistant East

Chicago, IL

Botsford, Graham and Wintheiser

Chicago, IL

Regional Administrative Assistant East

Plan, execute, recap and follow up on quarterly Regional planning meetings
Plan, execute, recap and follow up on quarterly Talent and Business Reviews
Maintains/owns calendar for RD/DMs/Area Managers inclusive of planning all travel, meetings/appointments, PTO and company planned meetings/events (e.g.; Summit, Armour Day, Annual Reviews, Halftime Huddles, etc.)
Assists in coordinating, communicating and following up with all recognitions events, contests and incentives
CORE follow up to ensure the Region is meeting all deadlines for tasks, initiatives and communications
Provide administrative support to staff members including scheduling appointments, assisting with correspondence, development of forms and statistical reports
Manage multiple calendars; prioritize and plan work activities using time efficiently

present

Chicago, IL

Regional Administrative Assistant West

Chicago, IL

Upton LLC

present

Chicago, IL

Regional Administrative Assistant West

present

Training & Development (IDP) follow up
Assists in planning all Give Back events and tracks teammate volunteer hours
Coordinates all campus and/or external recruiting activities, interviews and job offers in partnership with the HR and Recruiting team inclusive of document gathering, interview guides and feedback forms
Assists in coordinating all NSOs, Relocations and Expansions (travel, staffing, reporting)
Coordinates all DM, Area Manager and SM on boarding and training in partnership with the RD and HRBP
Daily/Weekly Talent and Business reporting – develop a consistent format and cadence so all DMs and stores would get the same information at the same time
Maintains and processes all expenses via Concur for RD, DMs, Area Managers

Education Education

Bachelor’s Degree in Business

Webster University

Bachelor’s Degree in Business

Skills Skills

Strong time management/prioritization skills and solid judgment
Strong attention to detail, problem solving and time management skills
Excellent administrative, written and verbal skills
Proficient with all office technology; advanced skills in MSOffice, particularly Word, Excel and PowerPoint
Arrange for travel inclusive of complex and detailed travel plans and itineraries; compile documents for travel-related meetings
Create standard and repeatable processes to support smooth administration within the Region
Excellent in Microsoft Word, Excel, PowerPoint, Outlook
Outstanding attention to detail and follow-up
Ability to maintain confidentiality at all times
Strong team focus, self-motivation and flexibility

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Regional Administrative Assistant Resume Examples & Samples

Arrange large group meetings – schedule meetings with all parties; book meeting rooms and call-in numbers; arrange special meeting facilities; send meeting confirmation emails; prepare and distribute meeting materials
Handle business travel – book travel arrangements; coordinate out-of-town meeting schedules; prepare travel and expense reports
Maintain executive files – correspondence files; document files; personal office files
Handle executive mail – pre-sort and prioritize; respond to simple, immediate requests. Strong ability to write and prepare letters and presentations independently
Able to manage projects as necessary
Miscellaneous support – including, but not limited to preparation of copies; ordering of supplies and maintaining supplies drawer; handling faxes; maintaining orderly, fully- functioning work area for executives and their staff
2-3 years of related experience
Must be extremely well organized
Proficient with all office technology; advanced skills in MSOffice, particularly Word, Excel and PowerPoint
Must be a customer service oriented, team-player eager to assist colleagues and members of the department at all levels

Regional Administrative Assistant, North East Resume Examples & Samples

Organizes work flow for the Region and Field Executive Directors (FEDS) to ensure efficient and timely completion of assignments and follow-up for the entire FED Region. Assists Field Executive Directors (FEDS) with management of direct reports including follow-up on outstanding tasks, managing vacation schedules and other projects as assigned
Maintains appointment schedule; makes travel and hotel arrangements for FED and regional team
Assists FEDS with personal requirements as needed
Process all Regional/Store invoices through SAP Direct Entry, and SRM systems in line with Corporate policy
Strong attention to detail, problem solving and time management skills. Ability to maintain confidentiality at all times
Excellent Computer Skills: Microsoft Word, Excel, PowerPoint, Outlook

Regional Administrative Assistant Resume Examples & Samples

Providing Administrative and support to Sales Dept
Go to person for Sales Associates
Create and maintain of spreadsheets
Compose and type correspondence and other needed documents
Print or make copies of materials for various meetings
Maintain sales database
Manager sales leads and referrals
Back up Executive Assistant and Others when needed
Very familiar with Excel, Powerpoint, Outlook
Strong team focus, self-motivation and flexibility

Regional Administrative Assistant Resume Examples & Samples

Plan and book travel for Regional Directors, ensuring travel is efficient and meets company expense guidelines
Collect receipts, organize and complete expense reports for Regional Directors
Manage calendars of Regional Directors including requests for touch bases, interviews, and invites. Ensure no overlap and travel time is accounted for. Plan or schedule meals on busy days to help remove obstacles
Create spreadsheets to follow up with expenses at Regional and District level to track budget control throughout the month and year
Combine various company reports to get information efficiently and timely to Regional Directors. This will include payroll, sales, and/or merchandise reporting
Consolidate weekly DM hindsight emails to one form for each Regional Director to gain approval before submitting
Help to plan and prepare all District Manager Meetings which will include location, meals, party supplies, and managing expenses. Provide support for Store Manager Conference planning annually
Compile company contest results monthly to send out in email to Regional Directors, District Managers, and Store Managers
Manage email distribution lists and store directory updates
Complete updates to succession planning documents as requested by Regional Directors
Follow up with urgent email requests from corporate for information with District Managers or store teams as needed
Order office supplies for Regional Directors
Embody the Kate Spade brand and be respectful, positive and supportive in all interactions. Maintain confidentiality with all information they are working with
Enter information into Peoplesoft regarding merit increases, promotions, transfers, etc
Have flexibility with personal work schedule to support Regional Directors travel or workload as needed
Organize Pop, Fizz, Clink celebrations, emails, cards, or gifts as requested by Regional Directors
Preferred 2-3 years experience assisting/ in a fast paced retail environment
Must have strong computer skills including microsoft office suite
Excellent communication (both verbal and written)
Ability multi task well
Ability to multi-task with minimal supervision
Strong sense of judgment when dealing with confidential information
this job description is not all-inclusive and may change at any time in order to meet the needs of the business

Regional Administrative Assistant Resume Examples & Samples

Composes and edits correspondence and spreadsheets
Researches and analyzes data, compiling statistics to generate recurring and ad hoc reports
Aides in the on-boarding process of all field management new hires and maintains all management documentation
Coordinates the DM on-boarding process (new hire paperwork, scheduling, travel, training, ordering equipment, etc.)
Travel required as needed to provide meeting support

Regional Administrative Assistant, Northeast Resume Examples & Samples

Responsible for Coordinating the activities for the Regional Sales Offices and Training Centers; to include main point of contact with property management relating to building/office issues, main contact with local vendors for set-up and maintenance of office needs such as power, telecom, alarm, water deliveries, etc., maintaining all office equipment including contact with corporate IS team to trouble shoot network problems and ordering of all supplies for Regional Sales Office
Works closely with the FED, Managers of Retail Operations (MRO’s), Senior Trainer and Trainers to ensure proper and timely completion of reporting and assigned tasks for the region. Initiate contact and follow-up with stores to coordinate
Manages correspondence and composes own communication and reports in areas of assigned responsibility as directed by the FED
Organizes regional meetings including, but not limited to, flight arrival/departure schedules for attendees, hotel accommodations, catering arrangements, meeting preparation, and maintains an operational business center during meeting
0-3 years previous work experience preferably in an international/corporate environment having supported Executive Management

Regional Administrative Assistant Resume Examples & Samples

Inputs and retrieves data utilizing knowledge of various computer software packages. Types correspondence, reports, memoranda, special projects, technical papers, and related materials for unit staff. Formats documents and determines page layout and selection of different fonts
Initiates and researches information, compiles statistics, gathers, analyzes, and summarizes data for projects or complex trends and status reports and studies. May assist in preparation of unit budget
Associates Degree or equivalent combination of training and experience
Three to five years experience
Working knowledge of general office procedures with demonstrated administrative and secretarial skills
Business telephone protocol

Regional Administrative Assistant Resume Examples & Samples

Coordinate all necessary paperwork and data collection for the region as to minimize paper work or data needed from the MRO’s as requested from internal departments
Strong attention to detail, problem solving and time management skills
Excellent in Microsoft Word, Excel, PowerPoint, Outlook

Regional Administrative Assistant Resume Examples & Samples

Develop and maintain strong working relationships with Store managers, District Managers and other team members, creating a partnership for success, results and credibility
High work capacity, results orientation, and strong sense of urgency
Ability to work independently in a fast-paced, client (stores, District Manager, and Regional Vice President) centered environment
Proficiency in the areas of: financial reporting, customer and/or employee issues and requests
Strong math skills

Regional Administrative Assistant Resume Examples & Samples

Manages daily workflow of two Regional Directors, including scheduling appointments, maintaining calendar, telephone, department and group meetings, expense reports, files, travel plans, etc
Completes reclassification of expenses for DMs and Business Partners
Analyzes and submits field incentive and acting payouts to ensure accurate reporting and timely payout
Collects and rolls up financial data; ensure financial reporting is accurate and makes updates as appropriate
Manages store expense payments ie. parking, violations, shipping
Provides administrative support on a limited basis to Regional Teams
Coordinates meetings and agendas; assist with presentations and meeting materials
Ensures Regional Directors are prepared with necessary materials for meetings
Regularly handle critical, highly sensitive and confidential matters
Updates and maintains regional organizational charts, directory and MSS
Upholds impeccable levels of confidentiality, discretion and high professional standards
Maintains inventory and maintenance of office equipment and office supplies, purchase as necessary and manage budget
Other responsibilities including special projects as required to increase the professional effectiveness and efficiency of the Regional Directors and overall team
Exceptional time management and prioritization skills
Strong computer skills (Outlook, Excel, Word, Power Point)
Ability to be very flexible in reprioritizing near-term accountabilities
Ability to travel to brand annual meeting and regional meetings

Regional Administrative Assistant East Resume Examples & Samples

Assists in planning all Give Back events and tracks teammate volunteer hours
CORE follow up to ensure the Region is meeting all deadlines for tasks, initiatives and communications
Coordinates all campus and/or external recruiting activities, interviews and job offers in partnership with the HR and Recruiting team inclusive of document gathering, interview guides and feedback forms
Assists in coordinating all NSOs, Relocations and Expansions (travel, staffing, reporting)
Plan, execute, recap and follow up on quarterly Regional planning meetings
The ability to work from 8am-6pm daily and have the accessibility to be reached after hours and on the weekends

Regional Administrative Assistant West Resume Examples & Samples

Maintains/owns calendar for RD/DMs/Area Managers inclusive of planning all travel, meetings/appointments, PTO and company planned meetings/events (e.g.; Summit, Armour Day, Annual Reviews, Halftime Huddles, etc.)
Maintains and processes all expenses via Concur for RD, DMs, Area Managers
Coordinates all DM, Area Manager and SM on boarding and training in partnership with the RD and HRBP
Assists in coordinating, communicating and following up with all recognitions events, contests and incentives
Daily/Weekly Talent and Business reporting – develop a consistent format and cadence so all DMs and stores would get the same information at the same time
Plan, execute, recap and follow up on quarterly Talent and Business Reviews
Training & Development (IDP) follow up
Confidence, poise and professionalism in order to interact with Executives on daily basis
A passion for Under Armour, athletics and a fast paced, ever changing, ‘get it done’ environment
The ability to work under pressure and adapt to last minute changes
Very strong communication skills is a must
Strong Microsoft office skills are required: specifically Outlook, Word, Excel and PowerPoint. MAC Proficiency is a must as well
Project and Time Management Skills
1+ years of experience as an Executive Assistant is a must,

Regional Administrative Assistant Resume Examples & Samples

25% - 100% General Administrative Duties: Provide support to the Regional Leadership Team by booking meetings, coordinating entertainment/meals, answering phones, taking messages, and completing expense reports as needed.Set up new vendors ensuring we have 1099’s, coordination of payables to Central Payment office, ordering and maintaining office supplies, responsible for mail sorting and distribution, assist in mass mailings for region. Other duties as assigned
10% Recruiting: Support hiring processes by maintaining job files, posting positions, coordination of pre-employment processes such as scheduling physicals. Assist with on-boarding and orientation for new employees including completion of paperwork and sending paperwork to Payroll. Assist with Affirmative Action Plans
Minimum 2 years experience in a business office environment
Demonstrated proficiency in multiple business applications: Microsoft Word, Excel, Outlook, Powerpoint etc
Demonstrated ability to handle confidential and highly sensitive information
Demonstrated ability to accept accountability and to work individually and as part of a team
Demonstrated high levels of organization, written and verbal communication, and documentation skills
Motivation and ability to execute projects/tasks in a timely manner, strong prioritization and time management skills
Ability to manage multiple priorities and variable workload
Physical effort – Sits at computer for long periods of time, spending a lot of time on the telephone and or e-mail
Physical environment – Office Environment
Associates Degree or Bachelor’s Degree in Business, Accounting, HR or other related area
Proven knowledge of basic HR rules and regulations

Regional Administrative Assistant Resume Examples & Samples

Maintains the Zone or Regional Manager’s calendar and schedule appointments, conferences, and events. Responsible for event planning – entering events into Event Connect, online RSVP system, and Event Connect Marketing Toolbox; organizing logistics of the event, and completing follow-up procedures including Sunshine Act transfer of value reporting. May be responsible for reserving conference rooms and coordinating audio/visual equipment and catering
Answers phones, takes messages, and may check and respond to voicemails as directed
Responsible for distributing incoming and outgoing mail, such as mass mailings, appropriately
Types letters and correspondence upon request, including e-mails. Makes photocopies, faxes, and distributes literature and material as directed. Maintains departmental and confidential files
Responsible for generating and downloading various reports from company databases. Also responsible for coordinating and distributing weekly, monthly, and other regular reports
Updates and may setup various spreadsheets and databases containing company sales, financial and/or operations information. May be responsible for heavy data entry
Creates presentations for Zone and Regional Manager on Microsoft power point, or similar software
Makes travel arrangements and prepares business expense reports for travel and/or sales
Adhering to Company policies, procedures, and directives regarding standards of workplace behavior in completing job duties and assignments

Regional Administrative Assistant Resume Examples & Samples

Breakout of financial plans by account/by SEE, TOA Allocations, Passport entry, Maintenance of Door Profiles, Setup and maintenance of account specific side by sides and reporting
Month End numbers into SEE and RMD expense reports, Gratis distribution, Anniversary Gifts, Monthly reports, distribution of monthly call lists
Directors, Sales and Education and SEE travel and calendar, customizing weekly reports for distribution, Weekly Sales Recaps, Collateral reports, Turnover reports and vacancy recaps
Power Point for setting up corporate presentations

Regional Administrative Assistant Resume Examples & Samples

Provide strong administrative services for the office by
Provide reliable operational support for routine Regional Office administration by
Provide excellent customer service meeting Roynat standards by

Regional Administrative Assistant Resume Examples & Samples

Associates Degree or higher in Business, Accounting, or other related area
4+ years’ experience in a business office environment
Demonstrated high levels of interpersonal communication, written and verbal
Proven ability to execute complex and detailed processes/procedures timely, accurately and consistently
Ability to multi-task, prioritize work flow and complete with a high level accuracy
Demonstrated proficiency in multiple business applications: Microsoft Word, Excel, Outlook, PowerPoint etc

Regional Administrative Assistant Resume Examples & Samples

Manage the regional transactions within ExpressHR
Administer all education assistance programs, including tuition reimbursement and continuing medical education
Responsible for regional vendor ordering including Staples, FISI, and marketing materials
Facilitate regional training activities and tracking
Manage the regional inventory process
Schedule meetings and maintain regional leadership schedules, travel arrangements, and Wells Fargo processes
Assist the field leadership by taking minutes at meetings, organizing materials, fielding questions, and documenting issues
Assist with the regional payroll process, including Kronos data input and monitoring
Manage the new hire administrative process
Perform clerical support as needed
Provide administrative support to staff members including scheduling appointments, assisting with correspondence, development of forms and statistical reports
Maintain confidential files
2 years’ experience in an administrative support position
Proficient in Microsoft Office applications
Ability to function effectively in a stressful work environment
Ability to maintain confidential information
Some college courses
Experience in a healthcare or business office environment

Regional Administrative Assistant Resume Examples & Samples

Completes a broad variety of administrative tasks for Regional Vice President including; managing an extremely active calendar of appointments; completing expense reports; composing and preparing correspondence that is sometimes confidential; arranging complex and detailed travel plans, itineraries, and agendas; and compiling documents for travel-relative meetings
Plans, coordinates and ensures the RVP schedule is followed and respected. Provides ‘gatekeeper’ and ‘gateway role’, creating win-win situations for direct access to the RVP’s time and office
Provides a bridge for smooth communication between the Regional office and internal departments; demonstrating leadership to maintain credibility, trust and support with management staff
Works closely and effectively with the RVP to keep him well informed of upcoming commitments and responsibilities, following up appropriately
Manages a wide variety of special projects some of which may have organizational impact
Organize and coordinate company events as required
Successfully completes critical aspects of deliverables with a hands-on approach, including drafting acknowledgement letters, personal correspondence, and other tasks that facilitates the RVP’s ability to effectively lead the company
Prepare professional reports and presentations as directed by the RVP or DMs
Ability to maintain high level of confidentiality and exercise discretion
Bachelor’s degree and/or equivalent with 2 to 5 years’ experience in a similar role supporting a Senior Executive, preferred
Proficient in Microsoft Office (Word, Excel, and Power point)
Ability to work with all levels of the organization in a professional, respectful, cooperative and courteous manner
Resourceful team player, with the ability to also be extremely effectively independently
Demonstrate positive, customer service and team-oriented demeanor
Ability to communicate at a high level with all levels of management
Must be flexible and able to adapt quickly to changes

Regional Administrative Assistant Resume Examples & Samples

Provide direct support to the senior leadership team which encompasses Finance, Operations and Sales
Manage overall administration of the facility located in Lombard, IL and support administration of all facilities across the Midwest
Create standard and repeatable processes to support smooth administration within the Region
Act as primary liaison between the Region and several headquarters support functions
Answer phones, greeting customers, and assisting internal and external customers with requests
Handle inbound and outbound mail
Maintain building and office supplies/equipment
Filing and departmental organization, overall office management
Organize and support regional/sub-regional events
Support regional communications and initiatives
Provide additional administrative support as directed
Minimum of 4+ years of office administrative support experience in a matrix environment required. Experience within the elevator or related industry preferred
Excellent computer skills, proficient in Microsoft Office - Word, Outlook, Excel, and aptitude to learn company-specific software
Demonstrated proficiency in planning, organizing, prioritizing and multi-tasking is required
Must be able to obtain and maintain notary certification

Regional Administrative Assistant Resume Examples & Samples

Accomplishes organizational objectives by supporting corporate standards and procedures
Answering phones, ordering supplies, delivering reports and various other duties, such as, scheduling meetings
Reporting and maintaining time keeping records and time adjustments for the department on a weekly basis
Completes special projects; responds to inquires; reviews and summarizes materials and data; prepares slide presentations for special meetings
In support of manager, maintains calendar; schedules travel; completes expense reports; orders supplies for department
Completes variety of other tasks as required

Regional Administrative Assistant Resume Examples & Samples

2-4 years of experience in an office setting
Proficient with MS Office Programs
Great communication skills, both verbal and written
Experience with filing systems
Experience with data entry
Payroll software experience is a plus
Excellent organizational skills and the ability to work efficiently
Ability to work with a variety of construction management industry professionals at all levels in a professional and polite manner

Regional Administrative Assistant Resume Examples & Samples

Organizing and maintaining office and files
Performing all necessary procurement system transactions
Generate customers sales reports
Preparing and drafting executive-level Power-Point presentations and business correspondence for internal and external use
Planning and managing domestic and complex global travel schedules including preparing of required travel documents, responding to travel and schedule changes, providing alternative arrangements or other solutions for travel related issues
Planning and scheduling meetings and events
Timely and accurate reconciliation of expense accounts and other related administrative items
Managing project-based or special assignments requiring planning and coordination on an as-needed basis. Requires coordinating and functioning on a global basis with headquarters leadership staff, customers and field personnel
Be responsible for assuring compliance of corporate legal, safety, and business policies

Regional Administrative Assistant Resume Examples & Samples

Software skills including Microsoft Office Word, Excel, PowerPoint and Project
Proactive approach to working on projects and tasks
Effective communication skills - both oral and written
Effective project management skills

Regional Administrative Assistant Resume Examples & Samples

25% General Administrative Duties: Provide support to the Regional Leadership Team by booking meetings, coordinating entertainment/meals, answering phones, taking messages, and completing expense reports as needed. Set up new vendors ensuring we have 1099’s, coordination of payables to Central Payment office, ordering and maintaining office supplies, responsible for mail sorting and distribution, assist in mass mailings for region. Other duties as assigned
25% Payroll: Responsible for location payroll administration including accurate, current employee record management in the KRONOS time reporting system and act as key contact for any payroll related issues for weekly payroll
20% Compliance and Records Management: Maintain employee files in accordance with company policy. Insure confidentiality of files including limiting access to appropriate management. Assist with maintenance of required Federal, State, and Cargill posters in the region. Provide administrative support for employee leaves, ensure employees receive documents in a timely manner and process per business unit guidelines. Assist with compliance of Cargill’s Record Retention Policy

Regional Administrative Assistant Resume Examples & Samples

Manage multiple calendars; prioritize and plan work activities using time efficiently
Gather and evaluate information as well as proofread, compose, and prepare correspondence, reports, presentations and other complex documents for department
Process and monitor budget and expense accounts for the department including P-Card approvals and reconciliation
Assist in the preparation of monthly budget reports for department
Draft, review, and screen incoming communication inclusive of correspondence, emails, and phone calls
Assist with planning and coordinating meetings, multiple presentations and department events
Arrange for travel inclusive of complex and detailed travel plans and itineraries; compile documents for travel-related meetings
Create and manage departmental project calendars
Associate’s Degree in Business or related field. In lieu of degree, 3+ years of relevant work experience
A minimum of 3 years of experience in a professional environment with project management or administrative experience
Knowledge of office practices, technology applications, and reporting systems; business correspondence and business reporting techniques; and business principles
Medical and/or Dental Experience

Regional Administrative Assistant Resume Examples & Samples

Field calls and e-mail correspondence; contact Community Managers to obtain details and forward all information to RVP for follow-up
Review and approve supply orders from the community staff
Sort and distribute all incoming mail and faxes for the RVP; ship FedEx packages to offsite RVPs
Prepare, print, or export various spreadsheets, Yardi and Lotus Notes reports
Manage calendars for community team members and RVP. Schedule RVP meetings and conference calls; prepare meeting minutes and reports
Transcribe a wide range of general, confidential and complex letters, memos and inspection reports from digital recording or notes into a written format
Book travel arrangements for RVP
Assist RVP in preparation of resident and community communications; review various communications prepared by the community team members to ensure accuracy and appropriateness
Maintain accurate, neat files for each community; copy and file all written correspondence
Assist with organizing and maintaining the general office area as an efficient working environment