Senior Administrative Specialist Resume Samples

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G Lemke

Geo

Lemke

8555 Bernadine Underpass

San Francisco

+1 (555) 873 0430

8555 Bernadine Underpass

San Francisco

Phone

p +1 (555) 873 0430

Experience Experience

Houston, TX

Senior Administrative Specialist

Houston, TX

Veum and Sons

Houston, TX

Senior Administrative Specialist

Proactively work with employees on a day-to-day basis to prevent and solve any problems and to delivery high-level services
Documentation management (contracts, addendums etc)
Meticulously maintain and manage the Sr. Executive’s calendar and files
Manage meeting scheduling and preparation (agendas, presentations, logistics, etc.)
Prepare correspondence, briefs, and reports and assist with planning, initiation, and tracking of task assignments and associated data
Provides support in preparation for meetings. Coordinates activities, such as scheduling and catering for group meetings or events
Assist with preparing and monitoring contract budgets

present

Dallas, TX

Senior Administrative Specialist

Dallas, TX

Hane, Thiel and Wilkinson

present

Dallas, TX

Senior Administrative Specialist

present

Analyze - Develop surveys and analyze data; Gather statistics and analyze data; Create reports/spreadsheets; Develop business cases
Develop spreadsheets; maintain program, project, and task files, as well as technical support information for program and project managers
Monitor work of Mail room according to procedure, review instructions on regular basis to improve quality level and business satisfactions
Design and Build - Assist with document creation; Assist with any issues/road blocks that may arise
Performance Management and Customer Satisfaction (Personnel related)
Manage and act a custodian of documents and records
Provide administrative support to multiple supervisors and their staff within the Florida Delivery Operations department

Education Education

Bachelor’s Degree in Supervision

The University of Alabama

Bachelor’s Degree in Supervision

Skills Skills

Strong attention to detail including the ability to review daily reports and resolve errors/issues
Strong customer service skills along with the ability to effectively interact with a diverse group of staff, faculty and students
High Level of professionalism and excellent customer service skills
“Can do” attitude and approach. Capable of quickly establishing rapport with the Director, CST and serving as his key “right hand” to support the mission
Ability to multi-task in a demanding, fast-paced client environment
Active DHS suitability
Ability to handle problem situations with colleagues and clients effectively
Excellent verbal, interpersonal, and written communication skills
Knowledge of bank policies and procedures
Team player with the ability to work and multi-task in a fast-paced environment

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15 Senior Administrative Specialist resume templates

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Senior Administrative Specialist Resume Examples & Samples

High School Diploma or GED required
Minimum 3 years experience in an administrative capacity required
Minimum 2 years of basic computer experience required. (eg. Microsoft Word, Excel, Outlook, and Powerpoint.)
Excellent verbal, written and interpersonal communication skills required to communicate effectively with all levels of bank personnel and clients
Strong multi-tasking skills preferred
Must be a self-starter with a "can do" attitude
LI-SA1

Senior Administrative Specialist Resume Examples & Samples

Perform administrative duties as required such as writing memos, filing, typing, and copying documents
Develop spreadsheets; maintain program, project, and task files, as well as technical support information for program and project managers
Organize and maintain calendars for one or more managers; schedule meetings; take meeting notes and distribute to attendees
Prepare correspondence, briefs, and reports and assist with planning, initiation, and tracking of task assignments and associated data
Assist with preparing and monitoring contract budgets
Bachelor's degree in a relevant field and 10 or more years of related experience
Must be process-oriented and thorough, with strong attention to detail
Experience with and/or working knowledge of DHS programs
Program management support to DHS
Active DHS suitability
Active government security clearance
Customer service-oriented, with a demonstrated level of professionalism in providing program support, including ability to exercise good judgment, discretion, tact, and diplomacy

Senior Administrative Specialist Resume Examples & Samples

Support CST as the Senior Administrative Coordinator
Conducting reviews of correspondence
Coordinating meetings of key personnel
Planning and executing office-wide events
Supporting internal office processes, including but not limited to travel requests, timesheets and expense reports
Coordinating interviews for open government positions
Providing the primary administrative support to the Senior Executives for the Office of the Director, CST
5+ years of overall support experience
5+ years of solid MS Office Applications experience (Word, PowerPoint, Outlook and Excel)
Active high level government security clearance
Self-starter, ready to think, react to situations, and adjust to support the Director, CST. This job is about thinking and doing and not just processing
“Can do” attitude and approach. Capable of quickly establishing rapport with the Director, CST and serving as his key “right hand” to support the mission
Ability to multi-task in a demanding, fast-paced client environment
Reliable and dependable with a willingness to occasionally work overtime as needed

Senior Administrative Specialist Resume Examples & Samples

Supervision of Reception/Front Desk
Supervision of Mail room
Financials: Budget tracking vs actual spend, reports creation
Documentation management (contracts, addendums etc)
PR/PO maintenance for RE&FM services
Performance Management and Customer Satisfaction (Personnel related)
Essential duties and responsibilities
Supervision of outsourced Reception secretaries (all sectors), providing trainings, control of skills and knowledge of relevant SOP, regular meeting with supply on quality of Reception service
Supervision of Call Center operation, liaison with KAM on appropriate reporting, updating documents as per approved procedure, regular meetings on services level
Maintain invoices related to FM services, budget monitoring per sector
PR/PO processing for RE&FM the services
Contracts tracking and timely authorization (inc. Memo/justification completion when needed)
Participate in negotiation of cost for one-time equipment/services/ suppliers order
Maintain liaison with vendors related to RE&FM services to ensure appropriate accounting documents flow for timely invoices payment
Monitor work of Mail room according to procedure, review instructions on regular basis to improve quality level and business satisfactions
Participate in regular inspections/inventory of FM team with completion of check-lists and reports
Proactively work with employees on a day-to-day basis to prevent and solve any problems and to delivery high-level services
Support in design and proactive distribution of effective and timely communications to employees
Track the performance of suppliers against assigned criteria ensuring that no complaints from employees on facility-related services
Responsible for realization of improvements as per approved action plan
Participation in RE&FM projects

Senior Administrative Specialist Resume Examples & Samples

Minimum 3 years of experience in an administrative capacity required
Minimum 2 years of basic computer experience required (e.g. Microsoft Word, Excel, Outlook, and Powerpoint)
Ability to communicate effectively with all levels of bank personnel and clients
A self-starter with a "can do" attitude
LI-KB1

Senior Administrative Specialist Resume Examples & Samples

Compose and prepare confidential correspondence, reports and other complex documents
Arrange programs, events or conferences by arranging for facilities and caterer, issuing information or invitations, coordinating speakers and controlling event budgets
Manage and act a custodian of documents and records
Manage supervisor's calendar and independently schedule appointments
Arrange complex and detailed travel plans and itineraries, compile documents for travel-related business
Assemble and edit presentations for format and grammar
Seven years of related experience is required

Senior Administrative Specialist Resume Examples & Samples

Associate Degree or Equivalent Experience
8+ years of Customer Service experience
Experience supporting a Finance department
Forecasting and analytical experience is a must
MS Office (Outlook, Excel, Word, and PowerPoint)
Demonstrated ability to reproduce a customer problem, isolate cause and drive resolution
Demonstrated logical reasoning, situational and time management while presenting a positive attitude with customers and co-workers
Philos, Salesforce, or CRM experience preferred

Senior Administrative Specialist Resume Examples & Samples

Provides support in preparation for meetings. Coordinates activities, such as scheduling and catering for group meetings or events
Receives general direction. Identifies needs and initiates administrative projects. Performs considerable coordination and follow-through
Sets priorities and documents procedures for accomplishing work
Maintains confidential records and reports. Collects, compiles and analyzes data from several sources of information
Prepares expense reports and reconciliation statements. Reviews and approves, within delegated parameters, expense reports of others
Coordinates logistics for new employee/ transfer. Ensure any special needs are known to assist Real Estate with all moves/incoming contractors and employees. Setup badge appointment and order necessary desktop equipment. Also, submit badge request for employees traveling between offices
Coordinates travel arrangements and meeting preparations. Anticipates a variety of simple to complex needs and potential issues; ensures all needs are met and issues are proactively addressed
Maintains a consistently high level of availability to provide support. May require flexibility in work hours
Maintains and demonstrates current knowledge of Duke Energy enterprise organization and business operations. Communicates effectively with executives and their support staffs
Must maintain a professional demeanor in all situations and be able to withhold confidential information. Exercises excellent interpersonal skills and demonstrates the ability to work with employees at all levels within and outside the organization in a highly professional manner
Must have the ability to collaborate with other Administrative Support personnel to coordinate calendars and activities across multiple areas. Must be willing to backup other Administrative Support Professionals on a periodic basis
Effectively handles a wide variety of telephone calls, mail, visitors and appointments to effectively support the team. Prepares correspondence and written communications using a variety of excellent written communication skills
Eight or more years of related administrative support experience or higher education
Ability for multitasking and meeting deadlines
Manage confidential information with the highest integrity
Ability to research independently, multi-task, and meet deadlines under tight timeframes
Demonstrated ability to build working relationships with all levels of organization – inside and outside of Duke Energy
Ability to work effectively in a work plan driven / team environment
Knowledge of IT Operations organization policies and procedures

Senior Administrative Specialist Resume Examples & Samples

5 or more years of experience in an office professional and/or administrative support role
Proficiency in Microsoft applications: Word, Excel, PowerPoint and Outlook is required
Trustworthy and able to manage confidential information (personnel performance, business negotiations, etc)
Demonstrate leadership skills. Represent the Department Leader. Inspire others and lead them through influence
Strong interpersonal skills. Must be comfortable communicating and interacting with a variety of people
Able to work in a fast-pace work environment and handle a variety of tasks simultaneously
Able to adapt to changes
A self-starter who can identify, prioritize and accomplish multiple task to meet internal and external deadlines and goals
Independent thinker and be able to find solutions to issues
The ability to work effectively both individually and in a team environment is critical
Administrative experience in Texas Operations Reliability and Maintenance
Knowledge of Dow Policies, Procedures, Processes and Tools

Senior Administrative Specialist Resume Examples & Samples

Maintain and track several contracts and corporate record books and oversee periodic corporate filings for domestic and international matters
Assist with gathering materials in support of audits, leases, and corporate insurance(s), as well as the tracking of the overall deadlines and due outs related to these matters
Maintain contractual department files and archives so that all records are readily available and properly filed (contracts, reseller agreement, licensing agreements, teaming agreements, and non-disclosure agreements)
Support and assist in drafting and editing routine agreements and letters using existing templates (i.e., consultant agreements, reseller agreements, and non-disclosure agreements)
Maintain the on-line SAM Government Representations and Certifications, and other required Department of Defense annual certifications/requirements
Will be responsible for collecting information needed by team for reports using existing systems such as Deltek, Adept, and SalesForce, and compiling information into presentation formats subject to deadlines. Additionally, will provide proofreading and tech/editing skills for documents prior to final submittal

Senior Administrative Specialist Resume Examples & Samples

Asset Suites (CAS)/Excel data entry/administration/coordination
Data collection from suppliers through email and phone methods
Action Tracking duties as required
Administration of and support for initiatives and NSC measures
General administration (scheduling meetings, meeting minutes, event coordination, mail, timesheets, correspondence, filing, training monitoring and scheduling, etc.)
Special team projects and assignments
Coordinating site office supplier activities
Assisting with vendor contacts as needed
Support of the Emergency Operations Facility
Strong written and oral communications skills
Demonstrated computer experience including experience with database management
Demonstrated ability to work independently and/or with minimal supervision
Ability to adjust to rapidly changing conditions and assignments
Ability to interface professionally with individuals at all organizational levels
Demonstrated experience using Microsoft office products (Excel, Word, PowerPoint, etc)
Nuclear Power Plant Experience
Working knowledge of the CAS database
Knowledge of Duke Energy's procurement process
Demonstrated advanced computer skills (in addition to database management)
At least five years’ experience in administrative experience

Senior Administrative Specialist Resume Examples & Samples

Requires ability to perform numerical, statistical, and/or financial analysis. Applies common sense understanding to carry out instructions furnished in written, oral, or diagram form
Requires ability to analyze and resolve problems and effectively deliver information and respond to questions from groups of managers, clients, customers, and the general public
Requires a minimum of 5 years experience
8 years of related experience
Proficiency with MS Products, specifically Excel

Senior Administrative Specialist Resume Examples & Samples

Provide high quality administrative support for the Global Supply Chain Director for Consumer Solutions
Manage a complicated and ever-changing calendar and meeting schedules. Participate in meetings and take notes for distribution when necessary. Requires frequent juggling of conflicts with scheduling
Detailed travel management of both domestic and international travel. Ability to calmly handle frequent last-minute changes and anticipate problems that could arise. Knowledge of Dow’s geographies is essential
Timely submissions and approval of expense reports
High proficiency with multiple computer programs, including Microsoft Outlook, Word, PowerPoint and Excel along with various other Dow systems and processes
A minimum of 2 years experience in an office professional/administration role is required
Organized self-starter who exhibits good judgment and the flexibility to adapt to priority changes and demands
Good interpersonal skills. Candidate must be able to work in a global environment and effectively interact with various levels of Dow management
Demonstrate strong logical thinking and computational skills
Proficiency in Microsoft applications, such as Excel, Word, PowerPoint and Outlook, is required

Senior Administrative Specialist Resume Examples & Samples

Maintain calendar, coordinate meetings and appointments
Arranges, books and monitors details of complex travel and itineraries including international travel
Keeps executive(s) appropriately informed on a timely basis when changes occur
Works closely with executive(s) to understand priorities
Organizes and facilitates meetings and conference calls with colleagues, external clients and sales prospects
Screens incoming calls and correspondence and responds independently when possible
Prepares the executive(s) expense reports and reconciles corporate credit card account
Create and track purchase orders
Maintains department org chart
Organizes programs, events, meetings or conferences by arranging facilities and caterers and working with external vendors as appropriate
Works closely with other Administrative Staff as needed to coordinate calendars, meetings and other events that involve multiple executives and/or departments
Performs other duties as needed and assigned

Senior Administrative Specialist Resume Examples & Samples

Uses business software applications (e.g. Outlook, Word, PowerPoint, Excel, SharePoint) to prepare correspondence, reports, presentations, agendas, minutes, etc
Maintains files, email, and calendars for the supervisor team
Receives, screens and directs incoming calls, visitors, and mail
Responsible for arranging business travel, coordinating meeting arrangements, catering, and tracking expenses
Additional projects and tasks as assigned by hiring manager
Provide administrative support to multiple supervisors and their staff within the Florida Delivery Operations department
Individual is also primary point of contact for the work area and coordinates the involvement in company-wide functions such as blood drive, flu shot, wellness programs, etc
Ability to multi-task and prioritize assignments
Strong computer skills including Microsoft Office suite applications including Outlook, Excel, Word, and PowerPoint
Experience with creating professional presentations using PowerPoint
Experience with creating professional spreadsheets in Excel, ability to maintain an action register and threat matrix using Excel
Ability to organize large amounts of data and consolidate in weekly reports for Senior Vice President
Experience and ability to arrange complex travel arrangements
Demonstrated ability to communicate (both written and oral) in a clear, concise, and effective manner
Exercises excellent interpersonal skills and demonstrates the ability to effectively interface with multiple people across a department (e.g. managers, supervisors, employees) and external customers
Experienced in SharePoint

Senior Administrative Specialist Resume Examples & Samples

Meticulously maintain and manage the calendaring and files for 1 or more Executives
Coordinate global travel arrangements
Frequently process highly confidential and sensitive company data (e.g. financial statements, BOD material, acquisition information, performance management ratings, etc.)
This position requires an expert on company processes, procedures, strategic objectives, vision, and knowledge of long-term company goals
Continuously follow up on items delegated to team members to effectively keep teams aligned and focused
5-8 years years of experience with 4 years as primary support of Executives, primarily with High Tech
Expert on all Microsoft Office products, especially Word and PowerPoint
Excellent written and verbal communication skills and experience independently monitoring and responding to email/voice mail on behalf of Executive
Experience in collecting and preparing high polished information for use in discussions/meetings with internal/external clients
Experience with heavy calendaring and domestic/international travel administration
Demonstrated ability of maintaining composure in situations of confusion or conflict
Ability to quickly grasp the essence and the underlying structure of situations and issues

Senior Administrative Specialist Resume Examples & Samples

Must possess excellent written and communication skills
Strong customer service skills along with the ability to effectively interact with a diverse group of staff, faculty and students
Demonstrated verbal, and written communication skills along with the ability to work independently
Demonstrated ability to handle multiple tasks/projects and pay attention to details. Must be highly task, detail, schedule and "priority" oriented
Demonstrated customer service and interpersonal skills along with the ability to effectively interact with a diverse group of individuals
Strong attention to detail including the ability to review daily reports and resolve errors/issues
Ability to work nights and/or weekends, as necessary

Senior Administrative Specialist Resume Examples & Samples

Manage meeting scheduling and preparation (agendas, presentations, logistics, etc.)
Leadership meeting preparation (logistics, notes, action item logs)
Prepare travel arrangements
Manage meeting invites and handle phone calls as needed
Manage physical mail and email
Assisting Director’s Leadership team with various tasks to include
Prepare for and facilitate project meetings with project team, stakeholders, sponsors and director (status reports, agendas, action decision logs, follow up items, set up calendar invite )
Plan - Develop charter which will include timeline, project team members, in and out of scope items, key risks, assumptions and identifying stakeholders
Analyze - Develop surveys and analyze data; Gather statistics and analyze data; Create reports/spreadsheets; Develop business cases
Design and Build - Assist with document creation; Assist with any issues/road blocks that may arise
Test - Assist with scheduling and timelines; Assist with questions and issues, where appropriate be a tester
Implement - Schedule implementation dates; Ensure all tasks are being completed by the team on time, Assist with questions and issues
Project Close Out - Facilitate lessons learned meetings and document; post to SharePoint site all data to be retain for historical purposes; Hand off functions to receiving business units to add to business as usual processes
Six (6) or more years of related work experience
Experience working with Microsoft Office products, including Project,Visio, Excel, Word, and Outlook
Associate’s or bachelor’s degree
8+ years of experience working in an office or production environment
3+ years of office and expense management experience
Proven experience creating PowerPoint presentations
Ability to interact effectively with multiple personalities
3+ years of general project management experience
Experience handling invoices through Maximo
Effective planning and problem-solving skills
Ability to effectively prioritize multiple assignments and display strong organizational skills
Must be a collaborative and assertive person
Experience managing professional and confidential information
Creative and proactive problem-solving ability

Senior Administrative Specialist Resume Examples & Samples

Excellent organizational, communication, and interpersonal skills
Ability to document a track record of lead generation success
Accurate data entry and record keeping skills
Energetic, enthusiastic self-starter who enjoys challenges and is dedicated to getting the job done with minimal support and direction
Advanced skills in MS office and/or other related software
Fluent in Mandarin with good knowledge of English
Excellent team-player
Flexible/Adaptable

Senior Administrative Specialist Resume Examples & Samples

Depending upon the organization, may prepare and update functional reports or records requiring compilation of information from multiple sources
Receives, screens and directs incoming calls, visitors, mail and e-mail
Maintains files and calendars
High School diploma or equivalent and 8 or more years of relevant experience
Demonstrated ability to multi-task and prioritize assignments
Strong computer skills

Senior Administrative Specialist Resume Examples & Samples

Familiar with medical/scientific terms
Office management or executive assistant experience
Leadership, supervisory experience is a plus
Any background in medical or science would be helpful
Document/records management experience is helpful
Medical Insurance Coding and Billing Practices

Senior Administrative Specialist Resume Examples & Samples

Computer Skills including merging, querying and managing IT related projects
Ability to memorize, understand and interpret numerous acronyms associated with the Oracle database system
Ability to communicate effectively over the telephone and in writing to the general public and permittees and interpret Kansas Law and EPA regulations to the public
Ability to accurately and efficiently transfer paper application submittals to and electronic based system
Ability to multi-task on a daily basis
Adobe professional, Oracle
Crystal Reports, Access, Word, Excel Merging
NPDES permit knowledge
Knowledge of Kansas Open Records Act
Ability to evaluate scientific data and make determinations on the severity of environmental issues
Knowledge of Records Retention
Understanding Public Notice processes and laws

Senior Administrative Specialist Resume Examples & Samples

Act as the primary support for Senior Executive(s)
Meticulously maintain and manage the Sr. Executive’s calendar and files
Coordinate global travel arrangements, Board of Director (BOD) meeting preparation, and special speaking engagements
This position requires an extreme expert in the field with the ability to design and assist others to develop effective procedures that enhance our company
Independently collect statistics, data, materials, and research cross-functionally, externally and internally, to produce metrics, presentations, analyses, and reports
Initiate projects assigned by the Senior Executive(s) and Sales Management team to develop new projects to streamline existing procedures working with cross-functional teams when required
Participate in meetings and may be asked to take minutes and record actions for distribution to meeting participants
Develop, maintain, and forecast budgets if required
Bachelor's Degree preferred or equivalent experience
5 years of experience supporting sales and executive teams

Senior Administrative Specialist Resume Examples & Samples

Serve as the principle administrative resource and liaison with PBs within assigned team. Interfaces with colleagues throughout the bank, and assists clients by providing information and assistance, as appropriate
Coordinate and schedule various meetings and events. Master the use of Outlook, email, calendar, and contacts. Answer phones and has primary responsibility for phone coverage in the absence of assigned PB. Ongoing learning and development in acquiring business acumen in order to proactively respond to client inquiries and/or take initiative to identifying appropriate resources
Compose and create correspondence, reports, memoranda and other moderately complex documents which may contain statistical data and/or confidential information. Utilize business writing protocol and ensure that documents conform to established guidelines pertaining to English grammar and style. Proofread documents for typographical and grammatical errors
Lead "mini" team meetings; organize agenda, prepare materials, and present pipeline status and updates. Seek and document team feedback. Take initial steps in offering assistance and support with team members on short and long term team projects or immediate assignments
Review, research, resolve and summarize sales tracking and reporting information. Prepare recurring and ad hoc reports and compose emails for timely distribution to PBs which may be highly sensitive and confidential in nature
Perform various operations (e.g., mathematical calculations, sorting data, pivot tables, etc.) on information gathered from various sources for use by PB. Draft word documents, spreadsheets, and PowerPoint presentations, as needed
Seek proficiency in acquiring technical skills in learning and mastering Microsoft Suite of applications and internal proprietary applications like "myCNB" CRISP, and Infoshare
Work independently on special projects by organizing and coordinating information and requirements; planning, arranging, and meeting schedules
Represents the PB team to both external and internal clients consistent with the CNB culture of relationship management. Ensure quality client service, responsiveness, and effective and efficient support
Maintains up-to-date knowledge of Bank policies and procedures
May performance Receptionist coverage
Responsible and accountable for appropriate quality controls related to the financial products the bank provides, the services the bank delivers, the processes employed and the incentives with which colleagues are awarded
All City National products, financial solutions and services are to be provided ethically and with integrity in a manner that is consistent with the client-first culture and values embodied in City National's PRIDE statement
High School Diploma or GED required
Minimum 4 years in an administrative capacity required
Minimum 2 years of basic computer experience required. (eg. Microsoft Word, Excel, Outlook, and Powerpoint.)
Excellent interpersonal and client service skills
Knowledge of bank policies and procedures
Ability to handle problem situations with colleagues and clients effectively
Skill to manage multi priorities simultaneously

Senior Administrative Specialist Resume Examples & Samples

Experience working with Microsoft Office products, including Excel, Word, and PowerPoint
Ability to work independently, self sufficiently and autonomously
Demonstrated ability to communicate (both written verbal) in a clear concise and effective manner
Ability to effectively interface with managers, supervisors, and employees within and across departments
Critical thinking ability

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